March 9, 2023 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance and Oklahoma Flag Salute led by CI students Ellis Benefield and Ella Lozano

Reports to The Board

Special Recognition

Spartan Coin of Excellence

• Oklahoma Academic Scholars - Tressa Briggs and Sophia Reyman
• Oklahoma FFA State Degree - Gage Nold and Raegan Hula
• BHS Boys Wrestling Academic State Champions
• BHS Boys and Girls State Champions: Jadyn Roller, Millie Azlin, Gage Walker, Jace Roller, Clay Giddens-Buttram, and Jersey Robb

Superintendent's Report - Rob Miller

Teaching and Learning Report - Cheryl Wilkinson

Facilities and Operations Report - Gabe Hayes

Financial Operations Report - Mike Anthony

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #1-12. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of February 9, 2023 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2023 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of the Middle School Robotics Team request to attend the Robotics World Championship in Dallas, Texas on April 30 to May 4, 2023

FMLA - Support - Maintenance - 3/1/23-3/24/23

Medical Leave - Support - Transportation - 3/21/23-6/15/23

Medical Leave - Certified - Middle School - 2/13/23-2/27/23

Medical Leave - Support - Central Elementary - 1/23/23-2/12/23

Medical Leave - Support - Central Elementary - 1/12/23-1/20/23

Medical Leave - Support - North Elementary - 2/6/23-2/17/23

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.

Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $21,000,000 General Obligation Combined Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds.

Discussion and possible board action regarding the acceptance of the lowest responsible bidder for the new Maintenance Building from Morehead Construction at a cost of $461,719.00.

Discussion and possible board action regarding the approval of a Form 307 for approval of additional funds for the Building Fund for the 2022-2023 fiscal year.

Discussion and possible board action regarding a renewal contract with Municipal Accounting Systems, Inc. for the District Accounting Software at a cost of $21,600.00.

Teaching and Learning - No items this month

Operations

Discussion and possible board action regarding approval of Policy 6126 Emergency School Closings.

Discussion and possible board action regarding approval of Policy 2102 Student Enrollment Requirements.

Discussion and possible board action regarding a contract renewal with SLK Lawn and Landscape for lawn services at a cost of $107,239.00.

Discussion and possible board action regarding declaring items as surplus to be disposed of in accordance to Oklahoma Statutes.

Human Resources

Discussion and possible board action regarding the approval of Lauren Edwards as a certified adjunct teacher in Elementary Education to teach science at Central Intermediate School for the remainder of the 2022-23 school year.

Discussion and possible board action regarding any resignations submitted after the agenda was posted.

Executive Session

Discussion and possible board action to move to executive session to discuss the evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)); the possible sale of certain real property (25 O.S. Sec. 307 (B)(3)); and the terms of a potential settlement offer from Frantz Law Group, APLC, in connection with JUUL and Electronic Cigarette (e-cigarette) litigation (25 O.S. Sec. 307 (B)(4)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Miscellaneous

Possible Board action to approve a Settlement Offer for Government Entity Claims Against JUUL Labs, Inc. (“JLI”) in the amount of $46,547.23. 

New Business

Vote to adjourn