January 12, 2023 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call  

• Pledge of Allegiance led by West Intermediate students, Ben Lawson & Evan Dean. 

Reports to The Board

Special Recognition

Community "S-Partner" Award - Mabrey Bank

Spartan Spirit Award - Stephanie Beasley

Spartan Coin of Excellence

• Bixby cheerleaders Haylie Hill and Sydney Dale, OCA All-State
• Spartan Football Seniors, Coaches, and Trainers
  • 2022 State Champions and Academic State Champions

Superintendent's Report - Rob Miller

• Update on High School Academic Building - Nabholz and KKT
  • Board President moved to Section 7.1 and 7.2 and then returned to 2022 Bond Update
• Update on 2022 Bond Status

Financial Operations Report - Mike Anthony

Comments from the Public - None

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible Board action to approve or not to approve Items #1-13. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of December 8, 2022 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2023 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of an Agreement with Cooking for Kids: Culinary Training for School Nutrition Professionals for the use of our facility for training purposes at a cost of $500 per day 

FMLA - Support - Middle School - 12/17/22-1/6/23

Medical Leave - Certified - East Intermediate - 12/12/22-1/6/23

FMLA - Certified - NE/EE - 11/17/22-1/2/23

Extended Medical Leave - Support - North Elementary - 2/4/23-2/27/23

FMLA - Certified - Administration - 12/13/22-12/16/22

FMLA - Certified - Central Intermediate - 1/17/23-3/1/23

Medical Leave - Support - North Elementary - 1/3/23-2/10/23

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action regarding the purchase of two (2) Blue Bird Type D Activity buses from Ross Transportation at a cost of $222,619.00 each, total cost of $445,238.00. Funds will come from the 2022 transportation bond proceeds.

Teaching and Learning - No items this month

Operations

Discussion and possible board action regarding Guaranteed Maximum Price (GMP) Amendment #7 for the High School Academic Building in the amount of $39,673,724.00. 

Discussion and possible board action to approve Nabholz Change Orders #12 to #14, and #16 through #19 for the BHS Academic Building at a cost of $465,321.80. 

Discussion and possible board action regarding a service agreement with John Turner and bravED to support the implementation of a Benefits-Based School and District Accountability System. The first year costs of $43,000 will be funded from the district's innovative grant fund. 

Discussion and possible Board action concerning proposed changes to BPS Policy 3105, Material Selection Policy.

Discussion and possible Board action concerning proposed changes to BPS Policy 2135, Student Activities: Eligibility.

Discussion and possible board action regarding declaring items as surplus to be disposed of according to Oklahoma statutes.

Human Resources

Discussion and possible board action regarding any resignations submitted after the agenda was posted.

Miscellaneous

Discussion and possible board action regarding the engagement of Bixby Public Schools with Scott McDaniel of McDaniel Acord PLLC in the matter of Bixby Public Schools, et. al. intervening in the Oklahoma Supreme Court Case Ind. School Dist #52, et.al v. Hofmeister, et.al. State Aid Recoupment Dispute at a maximum expense to Bixby Public Schools of $5,000.00.

Executive Session

Discussion and possible board action about holding executive session to discuss the evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

New Business

Vote to adjourn