August 11, 2022 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Superintendent's Report - Rob Miller

Communications Update - Jessica Jernegan

Facilities and Operations Report - Gabe Hayes

Financial Operations Report - Mike Anthony

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #1-13. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of July 14, 2022 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2023 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approve receipt of funds from GO for Public Schools approved Innovative Grant Applications in the amount of $133,862.76. 

Approval of a Memorandum of Understanding with the University of Oklahoma for Field Experience/Practicum; Internship for the 2022-2023 fiscal year.

Approval of an agreement with American Checked Inc. for Background Screening  for the 2022-2023 fiscal year

Approval of an agreement with Ver Hoef Information Solutions LLC for Background Screening for the 2022-2023 fiscal year

FMLA/Medical Leave - Certified - Middle School - 8/10/2022-9/2/2022 and 9/3/2022-12/1/2022

FMLA - Certified - East Elementary - 9/26/2022-1/10/2023

Medical Leave - Certified - Central Elementary - 9/26/2022-11/18/2022

FMLA - Certified - Technology - 7/11/2022-8/15/2022 

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion, consideration and vote to approve or not to approve the employment of Stephen L. Smith Corporation as financial consultants to Bixby Public Schools for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve the Child Nutrition Student and Adult Meal rate increases for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve a reimbursement agreement between General Fund and the Child Nutrition Fund for the 2022-2023 fiscal year.

Teaching and Learning - No items this month

Operations

Discussion, consideration, and vote to approve or not to approve a contract with KKT Architects, Inc. for design services related to furniture selection, specification, and bidding for the Bixby High School Academic Building Project. Cost of services is $58,600 and will be paid with 2022 bond proceeds. 

Discussion, consideration, and vote to approve or not to approve an architect agreement with CJC Architects, Inc. for services related to the Maintenance Building Project and the Tech Barn Interior Buildout. 

Discussion, consideration, and vote to approve or not to approve Redistricting Resolution and map of board districts for future school board elections.

Discussion, consideration and vote to approve or not to approve Rob Miller as the authorized representative of Bixby Public Schools and as such empowered to execute agreements on behalf of the District with the Oklahoma State Department of Education, the U.S. Department of Education and agencies which may be prerequisite to operation of State and Federal Programs.

Discussion, consideration, and vote to approve or not to approve changes to the Bixby Public Schools Policy Book. Policies to be considered: 2108 Open Transfers;  3129 Internet-Based Instruction Policy; 4154 Teacher Evaluation; and 4164 Qualifications Teachers.

Discussion, consideration and vote to approve or not to approve an agreement with the YWCA of Greater Tulsa and the Bixby Daily YMCA, Go Club for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve the TTC Student Transportation Contract for the 2022-2023 fiscal year at a cost of $2.60 per mile.

Discussion, consideration and vote to approve or not to approve an agreement with Paragon Marketing Group, LLC for the televising of Bixby Spartan Football on ESPN2.

Discussion, consideration and vote to approve or not to approve merging the slow pitch and fast pitch softball booster clubs into one account, Softball Booster Club.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Human Resources

Discussion, consideration and vote to approve or not to approve the recommendation of Nicholas Wilson as an adjunct teacher to teach Art at East Intermediate for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve the recommendation of Christina Bates as a certified adjunct teacher to teach Physical Science at the Middle School for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve the recommendation of Julie Karalis as a certified adjunct teacher to teach Art at East Elementary for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve the recommendation of Kevin Adler as a certified adjunct teacher to teach Science at the Middle School for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve the recommendation of Katelyn Newgent as an adjunct teacher to teach Athletic Training Classes at the Middle School for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve any resignations submitted after the agenda was posted.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the negotiations proceedings with the BEA (25 O.S. Sec. 307 (B)(2)), the Evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)) and an open transfer appeal (25 O.S. Sec. 307 (B)(6) and (B)(7))

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Miscellaneous

Vote to approve or not to approve the district's denial of an open transfer request from the family of student "ST".

New Business

Vote to adjourn