May 9, 2022 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance led by East Intermediate students Eleri and Lowri Williams

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

Reports to The Board

Special Recognition

Community Partner Award - Bridge the Gap (BTG) and Bixby Education Endowment Foundation (BEEF)

Spartan Spirit Award - BHS Be WELL students

2022 State Superintendent's Award for Arts Excellence - Kate Quiroz Medina and Alexia Sullivan (unable to attend last month)

Spartan Courage Award - BHS students Brody Duffle and Joey Toma

Superintendent's Report - Rob Miller

Jamie Milligan and Jessica Jernigan honored Rob Miller and Lydia Wilson for their selection as District 5 Superintendent and Associate Superintendent of the year

Teaching and Learning Report - Cheryl Wilkinson and Sherri McMillan

Facilities and Operations Update - Gabe Hayes

Financial Operations Report - Mike Anthony

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #1-17. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of April 14, 2022 Regularly Scheduled Board Meeting

Minutes of April 21, 2022 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2022 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of an agreement with PrepPlus LLC for ACT preparation classes for the 2022-2023 fiscal year

Approval of a Memorandum of Understanding with The Bridges Foundation for the 2022-2023 fiscal year

Approval of an Addendum to Extend Agreement with ESS South Central, LLC for the 2022-2023 fiscal year

Approval of a Memorandum of Understanding with The Tristesse Grief Center, Inc. for the 2022-2023 fiscal year

Approval of an Agreement with the Tulsa City-County Health Department for the 2022-2023 fiscal year

FMLA - Certified - West Intermediate - 5/10/22-5/23/22

Leave Extension - Certified - Middle School - 4/23/22-6/3/22

FMLA - Support - Athletics - 4/18/22-4/26/22

Leave of Absence - Certified - North Elementary - 22-23 school year

Leave of Absence - Certified - West Elementary - 22-23 school year

FMLA - Support - High School - 5/9/22-5/20/22

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion, consideration and vote to approve or not to approve closing the BHS Drama Booster Club activity fund account (920-902) and transferring the balance of $1,334.00 to the BHS Drama activity fund account (935-942).

Discussion, consideration and vote to approve or not to approve an agreement with the Bixby Chamber of Commerce for live-streaming of Bixby Football Games for the 2022-2023 season.

Discussion, consideration and vote to approve or not to approve an agreement with Advanced Orthopedics of Oklahoma, PLLC for advertising rights for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve a Facilities Use Agreement with The University of Tulsa for use of H.A. Chapman Stadium.

Teaching and Learning

Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Horizon: Digitally Enhanced Campus for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with Instructure for the 2022-2023 fiscal year at a cost of $38,770.00.

Discussion, consideration and vote to approve or not to approve an agreement with Conscious Discipline for training services for the 2022-2023 fiscal year at a cost of $16,360.00.

Operations

Discussion, motion and possible action to approve or not to approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2022-23 fiscal year at a cost of $2,500.00.

Discussion, consideration and vote to approve or not to approve an agreement with OSSBA Employment Services Program for the 2022-2023 fiscal year at a cost of $7.00 per employee.

Discussion, consideration and vote to approve or not to approve agreements with OSSBA for the 2022-2023 fiscal year for the following services: School Membership Dues, Policy Maintenance Services, Superintendent Evaluation Tools and Assemble Agenda Services for a total cost of $6,015.00.

Discussion, consideration and vote to approve or not to approve the appointment of a member of the Bixby Public Schools Board of Education as an OSSBA Legislative Liaison for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve the renewal of an agreement with PowerSchool for the 2022-2023 fiscal year at a cost of $110,146.02.

Discussion, consideration and vote to approve or not to approve revised Policy 2108 Transfer Policy.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for pest control services for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidders for painting services for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for waste control services for the 2022-2023 fiscal year.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance to Oklahoma Statutes.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the employment of Support Personnel and Head Athletic Coaches, subject to assignment by the Superintendent for the 2022-2023 fiscal year per Attachments "A" and "B", respectively 25 O.S. Sec. 307 (B)(1)(7)). 

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Human Resources

Discussion, consideration and vote to approve or not to approve the employment of Support Personnel subject to assignment by the Superintendent for the 2022-2023 fiscal year per Attachment "A".

Discussion, consideration and vote to approve or not to approve the appointment of Head Athletic Coaches for the 2022-2023 fiscal year per Attachment "B".

Discussion, consideration and vote to approve or not to approve any resignations submitted after the agenda was posted.

New Business

Vote to adjourn