March 10, 2022 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Pledge of allegiance led by West Intermediate students Paislee and Braden St. Romain.

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

Reports to The Board

Special Recognition

Spartan Spirit Award - Nikki Jolly

  ↵Spartan Coin of Excellence

• BHS Wrestling Academic State Champions / Individual State Champions
• Senior BHS Dance members
• Academic All-State Recipients - Landen Plumlee and Lauren Hsieh

Superintendent's Report - Assoc. Supt. Lydia Wilson

• Update on HS Academic Building Planning - KKT

Teaching and Learning Report - Cheryl Wilkinson

Facilities and Operations Update - Gabe Hayes

Financial Operations Report - Mike Anthony

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #1-11. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of February 10, 2022 Regularly Scheduled Board Meeting

Minutes of February 16, 2022 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2022 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding for Public Assistance with Tulsa City-County Health Department for the 2022-2023 fiscal year.

Approval of an agreement with Facilitron, Inc. for Facilities Management Portal usage for the 2022-2023 fiscal year

FMLA - Certified - Middle School - 3/22/22 TO 4/22/22

Medical Leave - Support - West Intermediate - 1/18/22 - 3/21/22

Medical Leave - Support - West Elementary - 2/28/22 - 3/11/22

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale

Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $21,000,000 General Obligation Combined Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds.

Discussion, consideration and vote to approve or not to approve an agreement with the Bixby Swim Club for use of the BPS pool for the 2022-2023 fiscal year.

Teaching and Learning

Discussion, consideration and vote to approve or not to approve an agreement with Educators Handbook.com for the 2022-2023 fiscal year at a cost of $10,967.

Discussion, consideration and vote to approve or not to approve an agreement with Common Goal Systems Inc. for the 2022-2023 fiscal year at a cost of $23,090.36.

Operations

Discussion, consideration and vote to approve or not approve an AIA Master Agreement with CMSWillowbrook, Inc. for construction management services for the Bixby West Expansion project.

Discussion, consideration, and vote to approve or not to approve an annual contract with Apptegy for "Rooms" messaging services for the fiscal year 2022-23 at a cost of $27,500. 

Discussion, consideration and vote to approve or not to approve an agreement with Commerce Bank to provide AP/Virtual Card Solutions to automate a portion of our traditional check payments.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance to Oklahoma Statutes.

Human Resources

Discussion, consideration and vote to approve or not to approve the Holiday Schedule for all 12-month employees for the 2022-2023 fiscal year.

Discussion, consideration, and vote to approve or not to approve support pay scales for 2021-22 fiscal year.

Discussion, consideration and vote to approve or not to approve any resignations submitted after the agenda was posted.

New Business

Vote to adjourn