October 7, 2021 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance led by Emerson Cooper & Jack Campbell of Bixby West Elementary

Special Recognition

Spartan Spirit Award - Fahad Mohammad

Spartan Coin of Excellence

• BHS National Merit Semifinalists 
• Bixby Spartan Cheer, 2021 Academic State Champions

Comments from the Public

The Board was addressed by the following individuals: Kristi Singletary, Natalie Nirk, Janice Danforth and Blake Barnhouse

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

Reports to The Board

Superintendent's Report - Rob Miller

Presentation on the Spartan Nature Center on the West Elementary/Intermediate Campus - Principal Brenda Shaw and Dr. Michael Stick. 

Football Program and Quarterback Club financial report - Loren Montgomery

COVID-19 Status Report - Update and discussion among Board members, Superintendent, and District Staff regarding COVID-19, to include current state and local data and information along with possible implications on school safety, operations, and learning during the pandemic.

Update on 2022 BPS Bond Planning Process

Facilities and Operations Update - Gabe Hayes

Financial Operations Report - Mike Anthony

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #5.1-5.19. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of September 9, 2021 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2022 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of the Signage Rights Agreement with Advanced Orthopedics of Oklahoma

Approval of the request to participate in the 2021-2022 Buy Bixby Program with the Bixby Metro Chamber

Approval of an Independent Contractor Agreement with Prep Plus LLC for ACT preparation classes for the 2021-2022 fiscal year 

Approval of a Memorandum of Understanding with Palmer Continuum of Care, Inc. for the 2021-2022 fiscal year

Approval of a Memorandum of Understanding with The Tristesse Grief Center, Inc. for the 2021-2022 fiscal year

Approval of the FCCLA request to attend the FCCLA National Fall Conference, Leadership to Competition, in Washington DC on 11-4-2021 to 11-8-2021

Approval of the BHS Boys Soccer request to participate in a tournament in Foley, Alabama on 3/30/22 to 4/2/22

Approval of the BHS Wrestling request to participate in the Walsh Jesuit High School tournament in Cuyahoga Falls, Ohio on 12/10/21 to 12/11/21

Medical Leave - Support - Child Nutrition - 9/8/2021-1/8/2022

FMLA - Certified - East Intermediate - 9/7/2021-11/30/2021

FMLA - Certified - Middle School - 3/22/2022-5/23/2022

FMLA - Certified - 9th Grade Center - 10/4/2021-10/22/2021

FMLA - Certified - North Elementary - 9/24/2021-11/5/2021

FMLA - Certified - High School - 9/16/2021-1/31/2022

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion, consideration or vote to approve or not to approve an agreement with Taylor|Basden and Associates for administration of the Bixby Public Schools 403(b) Plan and the 457(b) DC Plan.

Discussion, consideration and vote to approve or not to approve additional fundraisers for the 2021-2022 fiscal year.

Discussion, consideration and vote to approve or not to approve an activity fund account for the Middle School Esports Club.

Teaching and Learning

Review of Comprehensive Exit Report and College Remediation Report. Information only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve a contract with Empower Academy for educational services for the 2021-2022 fiscal year.

Discussion, consideration, and vote to approve or not to approve a contract with the University of Oklahoma Outreach/College of Continuing Education's National Center for Disability Education and Training for Pre-Employment Transition Services Coordination for the 2021-22 fiscal year. 

Operations

Discussion, consideration and vote to approve or not to approve an agreement with Response Law, LLC for the services of Dr. John L. More at a cost of $4,500.00.

Discussion, consideration and vote to approve or not to approve an agreement with the YMCA of Greater Tulsa and the Bixby Daily Family YMCA, Go Club for the 2021-2022 fiscal year.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion, consideration and vote to approve or not to approve addenda with ESS for the 2021-2022 fiscal year.

Discussion, consideration, and vote to approve or not to approve Michael Nelson as an adjunct teacher in the area of Science to teach Physical Science class for the 2021-2022 fiscal year. 

Presentation of Superintendent’s Recommendation for the dismissal of Heather Bycroft; vote to schedule a meeting date, time and place; and to direct a copy of the Superintendent’s recommendation, along with a notice of due process rights, be mailed to Mrs. Bycroft.

Discussion and vote to accept or reject any resignations tendered since the posting of the Agenda.

There were none.  Item not needed.

Miscellaneous

Discussion, consideration and vote to approve or not to approve a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education office, Number 2, which has a five-year term of office. The Primary Election is to be held at the regular voting places within Bixby School District on the 8th day of February, 2022, only if three or more candidates file for the position. The General Election shall be held on April 5, 2022, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m.

New Business

Vote to adjourn