August 12, 2021 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

COVID-19 Status Report - Update and discussion among Board members, Superintendent, and District Staff regarding COVID-19, to include current state and local data and information along with possible implications on school safety, operations, and learning during the pandemic.

Superintendent's Report - Rob Miller

Monthly Budget Report - Mike Anthony

Teaching and Learning Report - Professional Learning Communities in BPS

Facilities and Operations Report - Gabe Hayes

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.18. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of July 15, 2021 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2022 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Acknowledgement of Receipt of Oklahoma State Department of Education Accreditation Letter for 2021-2022.

Approval of an agreement with Bixby Youth Football Association for use of the school facilities for the 2021-2022 fiscal year

Approval of the Bixby High School Band request to participate in a band contest at Silver Dollar City in Branson, MO on 10/15/2021 to 10/16/2021

Approval of the Bixby FFA request to attend the National FFA Convention in Indianapolis, Indiana on 10/28/2021 to10/30/2021

Approval of a North Intermediate Hospitality Activity Fund Account

Approval of a Golf Booster Club Activity Fund Account

Approval of a Middle School Cheer Activity Fund Account

Approval of a Drug Testing Activity Fund Account

Approval of Helen Hurst as the Child Nutrition authorized representative with the Oklahoma State Department of Education for the 2021-2022 fiscal year

Medical Leave - Support - East Intermediate - 8/12/21 to 9/10/21

Medical Leave - Support - North Elementary - 8/10/21 to 11/30/21

Medical Leave - Support - Child Nutrition/West - 8/10/21 to 11/2/21

FMLA - Certified - High School - 9/1/21 to 9/10/21

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion, consideration and vote to approve or not to approve the employment of Stephen L. Smith Corporation as financial consultants to Bixby Public Schools for the 2021-2022 fiscal year.

Discussion, consideration and vote to approve or not to approve the Child Nutrition Adult Meal rate increase for 2021-2022 fiscal year as follows: Breakfast increase to $2.00 and Lunch increase to $4.25 per the attached memo.

Discussion, consideration and vote to approve or not to approve two contracts with Advanced Orthopedic of Oklahoma for Scoreboard advertising and Signage Rights agreements for the 2021-2022 fiscal year.

Teaching and Learning - no action items this month

Operations

Discussion, consideration and vote to approve or not to approve Rob Miller as the authorized representative of Bixby Public Schools and as such empowered to execute agreements on behalf of the District with the Oklahoma State Department of Education, the U.S. Department of Education and agencies which may be prerequisite to operation of State and Federal Programs.

Discussion, consideration and vote to approve or not to approve the TTC Student Transportation Contract for the 2021-2022 fiscal year at a cost of $2.47 per mile.

Discussion, consideration and vote to approve or not to approve changes to the Bixby Public Schools Policy Book. Policies for review include policies #3118, 3139, 6145, 4122, 4115, 4106, and 4133. 

Discussion, consideration and vote to approve or not to approve closing the Winter Guard Activity Account and transferring the balance of $2,832.66 to the HS Band Student Account.

Discussion, consideration and vote to approve or not to approve closing the State Playoffs Activity Fund Account and transferring the Balance of $20.00 to the All Sports Athletic Activity Fund Account.

Discussion, consideration and vote to approve or not to approve closing the State Student Council Convention Activity Fund Account and transferring the balance of $21,970.69 to the High School Student Council Activity Fund Account.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Human Resources

Discussion, consideration, and vote to approve or not to approve the Negotiated Agreement with the Bixby Education Association (BEA) for the 2021-22 fiscal year.

Discussion, consideration, and vote to approve or not to approve the pricing addendum for TEAM Professionals for drug testing for the 2021-22 fiscal year.

Discussion, consideration, and vote to approve or not to approve a contract with Idemia for fingerprint background checks for the 2021-22 fiscal year.

New Business

Vote to adjourn