September 12, 2019 at 6:00 PM - Bixby Board of Education Regular Meeting 1

Agenda
Call Meeting to Order/Roll Call - Pledge of Allegiance by Central Intermediate students Cannon Knoten and Addison Beasley.
Agenda Item Type:  Procedural Item
Reports to The Board
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Community Partner Award - Bixby Metro Chamber, Krystal Crockett President/CEO
Agenda Item Type:  Action Item
Spartan Spirit Award - Sherry McIntyre and Terry Sorrells
Agenda Item Type:  Action Item
Football Program and Quarterback Club Financial Report - Loren Montgomery
Agenda Item Type:  Action Item
BHS AP and ACT Scores and Trends - Jamie Milligan
Agenda Item Type:  Action Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Information Item
Comments from the Public - None
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.20. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Minutes of August 8, 2019 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2020 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond Funds 31-39 per attached encumbrance registers and Bond-Lease Purchase Orders
Agenda Item Type:  Consent Agenda
Approval of Barlow Education Management Services Contract for Commodity Processing for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of renewal of Total Registration Services Agreement for Advanced Placement online enrollment for the 2019-2020 fiscal year
Agenda Item Type:  Action Item
Approval of renewing the agreement for the radio system with Talk Radio LLC. for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of an Equipment Lease Agreement with Dotcom Leasing LLC for copiers at a cost of $7,444.00 per month for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of an Annual Maintenance Agreement for copiers with Preferred Business Systems for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of renewal of a contract with Bethesda Family Services Foundation for the 2019-2020 fiscal year.
Agenda Item Type:  Consent Item
Approval of the YMCA Go Club Before and After School Care Program for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of the YMCA Go Club PreK Program for the 2019-2020 fiscal year
Agenda Item Type:  Consent Item
Approval of Drama and Debate request to participate in the Tournament of Champions Qualifying Tournament in Grapevine, Texas on September 6-7, 2019
Agenda Item Type:  Consent Item
Approval of FFA request to attend the National FFA Convention to receive their National FFA Degree in Indianapolis, Indiana on October 30 to November 2, 2019
Agenda Item Type:  Consent Item
Approval of Football, Cheer & Dance request to participate in the Football Game in Mansfield, Texas on August 30, 2019
Agenda Item Type:  Consent Item
Approval of Sports Medicine request to participate in the football game at Mansfield, Texas on August 30-31, 2019
Agenda Item Type:  Consent Item
Medical Leave - Certified - Middle School - 8/20/19 to 9/29/19
Agenda Item Type:  Consent Item
FMLA - Certified - Middle School - 8/26/19 to 9/6/19
Agenda Item Type:  Consent Item
Medical Leave - Support - Northeast - 8/21/19 to 10/2/19
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Finance
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Estimate of Needs for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Appropriated Funds Budget for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve additional fundraisers for the Bixby High School Band for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Teaching and Learning
Agenda Item Type:  Action Item
Review of Bixby Public Schools 2019-2020 accreditation statuses.  Discussion only.  No action required by the Board of Education.
Agenda Item Type:  Consent Item
Discussion, consideration and vote to approve or not to approve the adoption of 1080-hour calendar for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Alternative Education Plan for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve an agreement with Prep Plus LLC. for ACT Preparation Classes for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve an agreement with Oklahoma Department of Career Technology for program assistance money for the Family and Consumer Sciences program for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Gifted and Talented Advisory Committee for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a Service Agreement with Operation Aware for the 2019-2020 fiscal year.
Agenda Item Type:  Action Item
In compliance with ESSA, Bixby Public Schools provided community stakeholders with an opportunity to provide input regarding the district's intent to continue to administer the ACT. Discussion only.  No action required by the Board of Education.
Agenda Item Type:  Information Item
District Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the revised Guarantee Maximum Price agreement with CMS Willowbrook for the West Elementary and Intermediate project.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a Temporary Access and Workspace Agreement with Oklahoma Natural Gas Company.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a 30 day consulting agreement for facilities services with Mark Deibert.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a contract with Sooner Commercial Cleaning, Inc. for cleaning services at the High School and Middle School from September through December, 2019 at a cost of $29,121.30 per month.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve an agreement with We Clean 4-U for cleaning services at Northeast Elementary and Intermediate at a cost of $6,900.00 per month.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Human Resources
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve Tim Holt as an adjunct teacher for 2019-2020 school year.
Agenda Item Type:  Action Item
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of individual employees within the district maintenance department and district office staff (25 O.S. Sec. 307 (B)(1)).
Agenda Item Type:  Action Item
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
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