October 11, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Superintendent's Reports

Special Recognition

Facilities Update

Monthly Budget Report

Executive Session

Discussion, consideration and vote to determine the necessity of an executive session and vote to go into executive session, pursuant to OKLA. STAT. tit. 25, Section 307 B.4 (2011) of the Oklahoma Open Meeting Act, for the purpose of confidential communications between the board and its attorneys concerning a pending claim made by a student against the District, the board having previously been advised by its attorney that public disclosure of such communications will seriously impair the ability of the School District to defend against any such claim.

Vote to acknowledge return to open session.

Statement by Board President of executive session minutes.

Comments from the Floor

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitive information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda

Minutes of September 13, 2018 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders - FY 2019 General Fund #1- 1306; Building Fund #1-32; Child Nutrition #1-243; Bond 31 #1-12; Bond 32 #1; Bond 34 #1; Bond 36 #1; and Bond 38 #1-28

Approval of an agreement with Public Consulting Group, Inc. for Medicaid billing for the 2018-2019 fiscal year

Approval of the BPS Debate & Drama teams request to participate in the National Tournament of Champions Qualifier Tournament in Speech and Debate in Lindale, TX on September 21-23, 2018.

Approval of the request to participate in the 2018-2019 Buy Bixby Program with the Bixby Metro Chamber

Approval of the Middle School Cheer Boosters request for an additional fundraiser for popcorn sales

Medical Leave - Support - North Intermediate - 10/2/18 to 11/13/18

FMLA - Support - Administration - 10/8/18 to 10/29/18

Medical Leave - Certified - Northeast - 8/23/18 to 9/7/18

Medical Leave - Support - Northeast - 3/24/19 to 5/22/19

Medical Leave - Support - Northeast - 11/6/18 to 12/3/18

FMLA - Support - Maintenance - 8/23/18 to 11/20/18

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Superintendent's Services

Discussion, consideration and vote to approve or not to approve a revised Estimate of Needs for the 2018-2019 fiscal year.

Discussion, consideration and vote to approve or not to approve a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education office, Number 4, which has a five-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 12th day of February, 2019, only if three or more candidates file for the position. General Election shall be held on April 2, 2019, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m.

Discussion, consideration and vote to approve or not to approve a resolution of the Bixby Board of Education to the Tulsa County Election Board calling for an annual school board election of member of Board of Education office, Number 3, which has a four-year term of office. Primary Election to be held at the regular voting places within Bixby School District on the 12th day of February, 2019, only if three or more candidates file for the position. General Election shall be held on April 2, 2019, under the following circumstances: if only two candidates file for the position scheduled to be on the ballot or for a position on the ballot for an unexpired term or if no candidates in the Board of Education Primary Election receives more than 50% of the votes cast. The polling places shall be open from 7:00 a.m. to 7:00 p.m.

Discussion, consideration and vote to approve or not to approve a revised Guaranteed Maximum Price Agreement for Amendment No. 3 for the 7th grade project.

Discussion, consideration and vote to approve or not to approve a revised Guaranteed Maximum Price Amendment with CMS Willowbrook, Inc. for the West Elementary project.

Discussion, consideration and vote to approve or not to approve an agreement for Custodial Services with Office Express for the 2018-2019 fiscal year.

Discussion, consideration and vote to approve or not to approve a contract with Developing Minds, Inc. for Professional Development Services for the 2019-2020 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with Daybreak Family Services for the 2018-2019 fiscal year.

Discussion, consideration and vote to approve or not to approve a service agreement with Beasley Technology, Inc. for the 2018-2019 fiscal year.

Discussion, consideration and vote to approve or not to approve an agreement with Business Information Services, LLC for a demographic study of Bixby Public Schools.

Discussion of the Alternative Education Program for 2018-2019 fiscal year. Discussion only. No action required by the Board of Education.

Discussion of Sandy Hook Promise, Say Something Anonymous Reporting System (SS-ARS). Discussion only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve a contract with A New Leaf for the 2018-2019 fiscal year.

Discussion, consideration and vote to approve or not to approve revised Policy 2124 Procedures for Documenting and Reporting Child Abuse, Neglect and Exploitation: Reporting and Investigation.

Discussion, consideration and vote to approve or not to approve Policy #2116 Administration of Medicine and Sunscreen to Students.

Discussion of Policy #2150 Drug Free Schools: School Student Parking and Extracurricular Student Activities Policy on Testing for Illegal or Performance Enhancing Drugs. Discussion only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve Policy #4172 Professional Development Certification Reimbursement Program.

Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

New Business

Vote to adjourn