July 18, 2016 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Discussion, consideration, and vote to approve or not to approve declaring vacant the position of Deputy Minutes Clerk for the Board of Education.

Discussion, consideration, and motion to approve or not to approve a person to the position of Deputy Minutes Clerk of the Board of Education.

Superintendent's Reports

Facilities Update

Monthly Budget Report

Comments from the Floor

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-H. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of June 13, 2016 Regularly Scheduled Board Meeting

Treasurer's Report on Investments of Funds

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders - FY 2016 and 2017 per the attached registers

Approval of the third party natural gas contract for the 2016-2017 fiscal year

Approval of a contract with Great Plains Resource, LLP for the LobbyGuard for the Hardware and Maintenance Service Contracts

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Superintendent's Services

Consider adoption of a Resolution approving and affirming a Ground Lease Agreement and a Lease/Purchase Agreement and authorizing the execution of the same; authorizing employment of School District Counsel, Financial Advisor and Bond Counsel pertaining to financing; and authorizing School District officials to execute any and all necessary documents in connection with the aforementioned transactions.

Review by Crafton Tull of the design of 9th Grade Phase 2 and the Band Facility. Information only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve an addendum to the Crafton Tull contract to include the Baseball, Softball and Football architect services.

Report on Summer Programs. Information only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Palmer Continuum of Care, Inc. for counseling services for substance abuse for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for two Blue Bird route buses.

Discussion, consideration and vote to approve or not to approve a Custodial and Day Porter Contract for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve a Fire Sprinkler Inspection Contract for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the Fire Panel Inspection Contract for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the Trash Service Contract for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the Elevator Service Contract for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve a License and Maintenance Agreement for pupil transportation with Education Logistics, Inc. for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve Lois Hood as the State Department of Education Child Nutrition Program Authorized User for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve an increase in the Child Nutrition Breakfast Prices for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the Salt Food Group Contract for Child Nutrition consulting for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve a Child Nutrition Loan Agreement for Food Service deficits paid out of the General Fund of up to $750,000.00 for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for pizzas for the school cafeterias for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for bread products for the school cafeterias for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for milk products for the school cafeterias for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for pest control services for the school cafeterias for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for Prime Vendor for the school cafeterias for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve the contract for produce products for the school cafeterias for the 2016-2017 fiscal year.

Discussion, consideration and vote to approve or not to approve an additional fundraiser for MCJROTC for the 2016-2017 fiscal year.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss negotiations with the BEA (25 O.S. Sec. 307 (B)(2)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Superintendent's Services (Part 2)

Discussion, consideration, and motion to approve or not to approve declaring vacant Board of Education Seat Number 2 because the current Board of Education member holding Board of Education Seat Number 2, Mr. Wendell Nolan, is no longer a resident within the boundaries of Board of Education Seat Number 2.

Discussion, consideration, and motion to approve or not to approve declaring vacant the position of Clerk of the Board of Education.

Discussion, consideration, and motion to approve or not to approve the appointment of a current Board of Education member as Clerk of the Board of Education.

Discussion, consideration, and motion to approve or not to approve a process to appoint a person to the Board of Education Seat Number 2 position.

New Business

Vote to adjourn