September 19, 2016 at 5:30 PM - AGENDA FOR BOARD OF EDUCATION REGULAR MEETING
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Call Meeting to Order
Rationale:
The Board can discuss, make motions, and vote on any matter appearing on the agenda. Such motions and votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda item.
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Flag Salute
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Public Comment
Rationale:
The Board of Education invites public comment at this point in the regular meeting ONLY for items on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).
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Superintendent's Report
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Results of school Bond Issue Election on August 23, 2016
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Old Madison Update
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Construction Update
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Financial Update
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2015-2016 Test Scores Update
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Middle School Site Improvement Plans
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BPSD 2020 Strategic Plan Update
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Upcoming Board of Education Meetings (all in Board of Education Meeting Room)
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Consent Agenda
Rationale:
All of the following items which concern reports and items of a routine nature normally approved at Board meetings will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and vote on items A through J.
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Approval of Minutes as set out on Attachment "A"
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Attachments:
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Approval of Purchase Orders and Change Orders through September 12, 2016 as set out on Attachment "B"
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Acceptance of Financial Reports for August 2016 as set out on Attachment "C"
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Approval of Personnel - Appointments, Resignations, Changes of Status - as set out on Attachment "D"
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Acceptance of Donations as set out on Attachment "E"
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Acceptance of Treasurer's Report as set out on Attachments "F"
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Acceptance of Activity Fund Report as set out on Attachment "G"
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Approval of Sanctioning Applications as set out on Attachment "H"
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Approval of Activity Fund Fundraisers and Expenditures as set out on Attachment "I"
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Approval of renewed agreement with My School Bucks as set out on Attachment "J"
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Action Topics
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Consideration and vote to approve the 2016-2017 Estimate of Needs.
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Discussion and vote to approve a resolution fixing the amount of combined purpose bonds to mature each year; fixing the time and place the bonds are to be sold; designating a Registrar/Paying Agent for the bonds; approving the Preliminary Official Statement and distribution thereof and authorizing the clerk to give notice of said sale as required by law and approving other matters related to the issuance of bonds [2016C Bonds].
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Discussion and vote to approve a resolution fixing the amount of building bonds to mature each year; fixing the time and place the bonds are to be sold; designating a Registrar/Paying Agent for the bonds; approving the Preliminary Official Statement and distribution thereof and authorizing the clerk to give notice of said sale as required by law and approving other matters related to the issuance of bonds [2016D Bonds].
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Discussion, consideration and vote to recommend approval of Amendment No. 2 to the Construction Management Contract between the Bartlesville Education Authority and Nabholz Construction Corporation for the Central Middle School project decreasing the Guaranteed Maximum Price from $3,144,845.00 to $3,109,845.00, (a decrease of $35,000.00).
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Consideration and vote to approve Amendment No. 9 to the Construction Management Contract with Nabholz Construction Corporation for the Central Middle School project increasing the Guaranteed Maximum Price from $8,159,208.54 to $8,194,208.54 (an increase of $35,000.00).
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Consideration and vote to approve Amendment No. 10 to the Construction Management Contract with Nabholz Construction Corporation for the Central Middle School project increasing the Guaranteed Maximum Price from $8,194,208.54 to $8,231,286.04 (an increase of $37,077.50).
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Discussion, consideration and vote to employ Keleher Architects to provide architectural services in connection with the 2016 Bond Issue Projects.
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Public Comment
Rationale:
The Board of Education invites public comment at this point in the regular meeting for items NOT on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC). |
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New Business
Rationale:
Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
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Executive Session
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Proposed executive session for the purpose of discussing the employment evaluation and related goals for the Superintendent, the disclosure of which information would violate confidentiality requirements of state and/or federal law, as authorized by OKLA. STAT. tit. 25, §307 (B) (1) & (7).
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Vote to convene in executive session
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Vote to acknowledge return to open session
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Statement of minutes from executive session
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Adjournment
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If you need an interpreter or special accommodations for this meeting, please contact Mrs. Sondra Henderson at (918) 336-8600 x1008 to make such arrangements.
POSTED on the bulletin board by the reception desk and at the front door of the Education Service Center, 1100 South Jennings Avenue, Bartlesville, Oklahoma, at 5:30 p.m., Friday, September 16, 2016, by Sondra R. Henderson, Minutes Clerk of the Board. Signed: Sondra R. Henderson Minutes Clerk of the Board |
