Public Meeting Agenda: April 18, 2016 at 5:30 PM - AGENDA FOR BOARD OF EDUCATION REGULAR MEETING

Call Meeting to Order

Rationale: The Board can discuss, make motions, and vote on any matter appearing on the agenda. Such motions and votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda item.

Flag Salute

Rationale: Led by Jane Phillips Elementary school students

Action Topic

Consideration and vote to reconvene meeting in the Auditorium for Spotlight presentations

Spotlight

Rationale:

Recognition of Classified Person of the Year - Curtis Johnson

Recognition of Academic All-State Scholars

Rationale:

Bailey Covell
John Martinez

Great Expectations Model School Presentations

Action Topic

Consideration and vote to reconvene meeting in the Board of Education Meeting Room

Public Comment

Rationale:

The Board of Education invites public comment at this point in the regular meeting ONLY for items on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).

Ms. Heather Boyle, President, Bartlesville Education Association
Mr. Robert Snellgrove, President, Bartlesville Education Classified Personnel Organization

Superintendent's Report

Construction Update

Financial Update

Upcoming Board of Education Meetings (all in Board of Education Meeting Room)

Rationale:

Special Meeting - Monday, May 16, 2016; 4:30 p.m.
Regular Meeting - Monday, May 16, 2016; 5:30 p.m.

Consent Agenda

Rationale: All of the following items which concern reports and items of a routine nature normally approved at Board meetings will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and vote on items A through M.

Approval of Minutes as set out on Attachment "A"

Rationale:

March 7, 2016 (Regular Meeting)

Attachments: (1)

3-7-16 Regular Meeting Minutes draft #2

4/15/2016 at 3:57 PM

Approval of Purchase Orders and Change Orders through April 8, 2016 as set out on Attachment "B"

Attachments: (1)

Encumbrances 04-18-16

4/11/2016 at 5:43 PM

Acceptance of Financial Reports for March 2016 as set out on Attachment "C"

Approval of Personnel - Appointments, Resignations, Changes of Status - as set out on Attachment "D"

Attachments: (1)

April 18, 2016 BOE Personnel Report

4/13/2016 at 9:48 AM

Acceptance of Donations as set out on Attachment "E"

Attachments: (1)

Donations March 2016

4/11/2016 at 5:44 PM

Acceptance of Treasurer's Report as set out on Attachments "F"

Attachments: (2)

March - INVESTMENT RESOLUTION 15-16

4/11/2016 at 5:44 PM
March - TREASURER'S BANK RECONCILIATION 15-16

4/11/2016 at 5:44 PM

Acceptance of Activity Fund Report as set out on Attachment "G"

Attachments: (1)

AF Month End Report to Board

4/11/2016 at 5:44 PM

Declaration of Items as Surplus as set out on Attachment "H"

Attachments: (2)

Surplus - Orville

4/5/2016 at 11:44 AM
Technology Disposal List 3-31-16

4/1/2016 at 3:01 PM

Approval of Lease Purchase Items as set out on Attachment "I"

Approval of a renewed contract with Employee Evaluation Systems, Inc. “EES” as set out on Attachment "J"

Approval of a renewed Interlocal Agreement with the City of Bartlesville regarding the authority and jurisdiction of Bartlesville Public Schools on the parking areas on the city streets near Bartlesville High School as set out on Attachment "K"

Approval of a renewed Interlocal Agreement with the City of Bartlesville regarding the development, utilization, and maintenance of the real estate adjacent to Central Middle School, and regarding the authority and jurisdiction of Bartlesville Schools on said real estate as set out on Attachment "L"

Approval to delete Board Policy BG "School District Organization Plan" as set out on Attachment "M"

Action Topics

Consideration and vote to amend 2016-17 academic year calendar.

Consideration and vote on athletic admission prices effective August 2016.

Consideration and vote to approve Application for Temporary Appropriations for FY 2017

Consideration and vote to approve a conflict of interest waiver regarding Rosenstein, Fist & Ringold representation of the Bartlesville Education Authority in the Estruct Litigation.

Consideration and vote to approve an agreement with Grand Lake Mental Health for a Behavioral Health Coach

Discussion and vote to approve a resolution fixing the amount of building bonds to mature each year; fixing the time and place the bonds are to be sold; designating a Registrar/Paying Agent for the bonds; approving the Preliminary Official Statement and distribution thereof and authorizing the clerk to give notice of said sale as required by law and approving other matters related to the issuance of bonds. Upon issuance of the building bonds, all bonds authorized by voters on May 8, 2007 will have been issued [2016A Bonds].

Discussion and vote to approve a resolution fixing the amount of combined purpose bonds to mature each year; fixing the time and place the bonds are to be sold; designating a Registrar/Paying Agent for the bonds; approving the Preliminary Official Statement and distribution thereof and authorizing the clerk to give notice of said sale as required by law and approving other matters related to the issuance of bonds [2016B Bonds].

Discussion, consideration and vote to approve Amendment No. 3 to the Construction Management Contract with Nabholz Construction Corporation for the Central Middle School project increasing the Guaranteed Maximum Price from $7,852,866 to $7,904,187.61 (an increase of $51,321.61)

Consideration and vote to authorize Allowance Fund Usage for the previously approved Contracts between Bartlesville Public Schools and McIntosh Mechanical, Nabholz Construction and CRS Plumbing for water infiltration work.

Consideration and vote to authorize Allowance Fund Usage for the previously approved Contract between Bartlesville Public Schools and Precision Door for Vision Lights changes.

Consideration and vote to authorize Allowance Fund Usage for the previously approved Contract between Bartlesville Public Schools and SW Drywall for new wall fur out changes.

Consideration and vote to authorize Allowance Fund Usage for the previously approved Contract between Bartlesville Public Schools and MIS Contracting for Select Façade repair.

Consideration and vote to approve Allowance Fund Credit to the previously approved contracts between Bartlesville Public Schools and McIntosh Mechanical for credit back on Roof Drain repairs.

Consideration and vote to award a contract between the Bartlesville Public Schools and Flag Pole Express for Flag poles at Central Middle School.

Consideration and vote to award a contract between Bartlesville Public Schools and Dave Maher and Associates for corner guards at Central Middle Schools

Consideration and vote to assign the two contracts above to Nabholz Construction Corporation

Consideration and vote to approve allowing the superintendent to authorize up to $10,000 in expenditures under existing allowances or under the existing purchase order for Central Middle School pending board approval at the next school board meeting.

Discussion Topics

Discussion of 2016-2017 Budget and Organization Plan

Public Comment

Rationale:

The Board of Education invites public comment at this point in the regular meeting for items NOT on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).

New Business

Rationale: Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.

Executive Session

Proposed Executive Session for the purpose of discussing the evaluation and employment of the administrative personnel and individuals listed below, where disclosure of information would violate confidentiality requirements of state and/or federal law, as authorized by Okla. Stat. Title 25, Section 307(B)(1) & (7)

Rationale:

Administrators:

1	Bart, Tim
2	Birk, Preston
3	Brown, Kevin
4	Burns, Rene
5	Chancellor, LaDonna
6	Copeland, Ken
7	Curtis, Stephanie
8	Doty, Roger
9	Eidson, Joseph
10	Fouts, Marsha
11	Gardner, Keri
12	Hancock, Matt
13	Huff, Ryan
14	Hughes, Terry
15	Krause, Tammie
16	Langham, Jason
17	Martinez, Dianne
18	Patterson, Lori
19	Smith, Eliot
20	Stahl, Jennifer
21	Tackett, Greg
22	White, Shelly
23	Wright, William

Vote to convene in executive session

Vote to acknowledge return to open session

Statement of minutes from executive session

Action Topics

Consideration and vote to re-employ and / or assign or re-assign any or all of the individuals listed in agenda Item XIII for the 2016 – 2017 school year, or to table action concerning the re-employment and / or assignment or reassignment of any or all of the individuals listed.

Adjournment

Rationale: If you need an interpreter or special accommodations for this meeting, please contact Mrs. Sondra Henderson at (918) 336-8600 x1008 to make such arrangements.

POSTED on the bulletin board by the reception desk and at the front door of the Education Service Center, 1100 South Jennings Avenue, Bartlesville, Oklahoma, at 5:30 p.m., Friday, April 15, 2016, by Sondra R. Henderson, Minutes Clerk of the Board.

Signed: Sondra R. Henderson
Minutes Clerk of the Board

April 18, 2016 at 5:30 PM - AGENDA FOR BOARD OF EDUCATION REGULAR MEETING

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