March 7, 2016 at 5:30 PM - AGENDA FOR BOARD OF EDUCATION REGULAR MEETING
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Call Meeting to Order
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The Board can discuss, make motions, and vote on any matter appearing on the agenda. Such motions and votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda item.
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Flag Salute
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Led by Wayside Elementary School students.
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Action Topic
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Consideration and vote to reconvene meeting in the Auditorium for Spotlight presentations
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Spotlight
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Girls' Swimming Team - 6A State Champions
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Boy's Swimming Team - 6A State Runners-up
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Recognition of Phillips 66 volunteers who work with ELL students and parents.
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Action Topic
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Consideration and vote to reconvene meeting in the Board of Education Meeting Room
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Public Comment
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The Board of Education invites public comment at this point in the regular meeting ONLY for items on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC).
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Superintendent's Report
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Phillips 66 Innovation Lab ceremony
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Construction Update
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Financial Update
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Spring Break - - - March 14-18, 2016
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Upcoming Board of Education Meeting (in Board of Education Meeting Room)
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Consent Agenda
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All of the following items which concern reports and items of a routine nature normally approved at Board meetings will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and vote on items A through H.
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Approval of Minutes as set out on Attachment "A"
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Attachments:
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Approval of Purchase Orders and Change Orders through February 29, 2016 as set out on Attachment "B"
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Acceptance of Financial Reports for February 2016 as set out on Attachment "C"
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Approval of Personnel - Appointments, Resignations, Changes of Status - as set out on Attachment "D"
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Acceptance of Donations as set out on Attachment "E"
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Acceptance of Treasurer's Report as set out on Attachments "F"
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Acceptance of Activity Fund Report as set out on Attachment "G"
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Approval of a renewed contract with Municipal Accounting Systems, Inc. as set out on Attachment "H"
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Action Topics
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Consideration and vote to approve Jack H. Jenkins, CPA, PC, as Independent Auditor to complete the audit of Fiscal Year 2016 and prepare the Estimate of Needs for 2017
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Consideration and vote to enter into Engagement Letter with Crowe Dunlevy including the Subscription Agreement attached thereto as Exhibit A.
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Consideration and vote to employ Mr. Chuck McCauley as Superintendent effective July 1, 2016 subject to execution of a written contract.
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Discussion, consideration and vote to approve Amendment No. 2 to the Construction Management Contract with Nabholz Construction Corporation for the Central Middle School Project increasing the Guaranteed Maximum Price from $7,633,976 to $7,852,866 (an increase of $218,890).
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Consideration and vote to authorize Allowance Fund Usage for the previously approved Contract between Bartlesville Public Schools and McIntosh Mechanical for changes to air supply duct work.
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Consideration and vote to approve an Allowance Fund Credit to the previously approved contracts Bartlesville Public Schools and Felix Thompson Company and Builders Supply for changes to doors and door hardware.
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Public Comment
Rationale:
The Board of Education invites public comment at this point in the regular meeting for items NOT on tonight's agenda. Please sign up on the form provided prior to the meeting. Please Keep Comments to Five Minutes. Board members and administrative staff will not respond to questions from the public at the Board meeting. The Board will not be able to vote on matters brought forward by the public during participation time if such matters are not specific agenda items (Board Policy BDC). |
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New Business
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Under this item, the Board can consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
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Adjournment
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If you need an interpreter or special accommodations for this meeting, please contact Mrs. Sondra Henderson at (918) 336-8600 x1008 to make such arrangements.
POSTED on the bulletin board by the reception desk and at the front door of the Education Service Center, 1100 South Jennings Avenue, Bartlesville, Oklahoma, at 5:30 p.m., Friday, March 4, 2016, by Sondra R. Henderson, Minutes Clerk of the Board. Signed: Sondra R. Henderson Minutes Clerk of the Board |
