June 23, 2025 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order/Roll Call to establish quorum 

2. Pledge of Allegiance 

3.   ↵Comments from the Floor
The following rules shall govern this section:

1. Speakers must identify themselves
2. Each speaker is given a maximum of three (3) minutes
3. Total time allocated to this item is thirty (30) minutes
4. No board action will be taken on comments from the floor

4. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)

1. Strategic Plan/Goal Area

5. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of approval of the following items:

5.A. Minutes of the June 9, 2025 regular board meeting

5.B.
Approval of monthly encumbrances for FY25

• General Fund accounts payable encumbrances-896-902
• General Fund payroll encumbrances-70453-70456
• Bond Fund 33 accounts payable-none
• Bond Fund 34 accounts payable-none
• Bond Fund 35 accounts payable-none
• Bond Fund 36 accounts payable-none
• Bond Fund 37 accounts payable-none
• Bond Fund 38 accounts payable-none
• Bond Fund 39 accounts payable-none
• Child Nutrition accounts payable encumbrances-18
• Child Nutrition payroll encumbrances-none
• Building Fund encumbrances-none
• Function/Summary Report for June 5, 2025-June 18, 2025

5.C. Annual Grant Writing Services Contract for 25-26 SY

5.D.  Annual Designations for FY 26:

1. Federal Program Coordinator and Authorized Representative-Amie Whitehill
2. Minutes Clerk - Amy Harnar
3. Assistant Minutes Clerk - Amie Whitehill
4. Encumbrance Clerk - Jennifer Davis
5. School District Treasurer - Lisa Highsmith
6. Activity Account Custodian - Amy Harnar
7. Special Education Coordinator - Jana Kelley
8. Payroll Clerk - Lisa Highsmith
9. Child Nutrition Fund Custodian - Lisa Namestka
10. Title III Coordinator - Amie Whitehill
11. Title VI Coordinator - Amie Whitehill
12. Website Administrator - David Frazier
13. Authorized Representative for Child Nutrition - Lisa Namestka
14. Authorized Representative for Insurance - Jillian Douthit
15. Oklahoma School Assurance Group (OSAG) Representative - Jillian Douthit
16. Receiving Clerk - Jennifer Davis
17. Assistant Receiving Clerk - Amy Harnar
18. Title IX Coordinator, Residency Coordinator, and Civil Rights Officer - Jana Kelley
19. Section 504 Coordinator - Jana Kelley
20. Homeless Liaison - Peyton Westmoreland  
21. E-Rate Coordinator - Aimee Parnell
22. District Legal Representatives - Rosenstein, Fist & Ringold, Attorneys at Law
23. Purchasing Agent and Authorized Representative for all Federal programs including E-Rate and Child Nutrition; Designated custodian for the General Fund, Building Fund, Child Nutrition Fund, Bond Fund, Activity Fund, Federal Programs, E-Rate, State Programs, and all other school programs - Jillian Douthit
24. LEA District Administrator Access Grant Management - Amie Whitehill

5.E.  Grand Head Start Services for SY 2025-2026

• Collaborative Services Agreement
• Lease Agreement
• Memoradum of Understanding

5.F. Annual Otis Elevator Contract 25-26 SY

6. Items to be considered by the Board

6.A. The Board will discuss and vote to approve or not approve the attached list(s) of various inventory items as surplus property and authorize the Superintendent to sell or dispose of said property in the best interest of the district. 

2010 Blue Bird Bus # 1, Mileage: 121,070, VIN # 1BAKGCPH3AF269863
2009 Blue Bird Bus # 5, Mileage: 166,829, VIN # 1BAKFCPH09F256714

6.B. The Board will discuss and vote to approve or not approve the updates to Miami Board of Education Policy FNG_Personal Electronic Devices.

6.C. The Board will discuss and vote to approve or not approve the Miami Board of Education Policy FE_Student Transfers setting the capacities for the 2025-2026 SY.

6.D. The Board will discuss and vote to approve or not approve the Horizon Digital Enhanced Campus Agreement for the 25-26 SY. 

6.E. The Board will discuss and vote to approve or not approve the contract with Brewer Construction for Miami Public Schools 2025 Bond Projects. 

6.F. The Board will discuss and vote to approve or not approve the addition of a Junior High Soccer program at MJHS for the 2025-2026 SY. 

6.G. The Board will discuss and vote to approve or not approve the updated NEO Orthopedics and Rehabilitation, LLC Agreement for the 25-26 SY

6.H. The Board will discuss and vote to approve or not approve the OSIG Proposal for property, liability, and automobile coverage for the 25-26 SY.

6.I. The Board will discuss and vote to approve or not approve the presentation of the Superintendent’s recommendation for the dismissal of Charles Preaus and vote to schedule a hearing on Superintendent's recommendation and to direct that notice of said hearing be sent to Charles Preaus, together with a copy of the Superintendent’s recommendation.

7. Proposed Executive Session for the items listed below, which are all authorized by 25 O.S. Section 307(B)(1).
     

7.A. Discuss those employees listed on the attached personnel agenda sheet

7.B. Exhibit A- Adjunct Staff 

7.C. Exhibit B- Annual Coaching Assignments for the 2025-2026 SY

8. Convene or not convene into executive session

9. Acknowledge board’s return to Open Session.

10. Executive session minutes compliance announcement.

11. The Board will vote to approve or not approve the employment of Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

12. The Board will vote to approve or not approve the resignation of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

13. The Board will discuss and vote to approve or not approve Exhibit A, Jacob Paxson as an adjunct teacher at Miami High School to teach in the area of Computer Science for the 2025-2026 school year, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

14. The Board will discuss and vote to approve or not approve Exhibit A, to hire Zachary Henry as an adjunct teacher at Miami High School to teach in the area of US History/OK History/Government/Economics for the 2025-2026 school year, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

15. The Board will discuss and vote to approve or not approve Exhibit A, to hire Whitney Chism as an adjunct teacher at Nichols Upper Elementary to teach in the area of 6th Grade English Language Arts for the 2025-2026 school year, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

16. The Board will discuss and vote to approve or not approve Exhibit B, the annual coaching assignments for the 25-26 SY, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

17. New Business

18. Board will adjourn





Where Posted: Front Display Case, Administrative Offices, 601 16th NW, Miami, OK 74354


Date and Time:__________________________________________________________


Signature:_____________________________________________________________


Title:             Secretary to the Superintendent/B.O.E Minutes Clerk