September 9, 2024 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order/Roll Call to establish quorum 

2. Pledge of Allegiance led by the Miami High School FFA 

3.   ↵Comments from the Floor
The following rules shall govern this section:

1. Speakers must identify themselves
2. Each speaker is given a maximum of three (3) minutes
3. Total time allocated to this item is thirty (30) minutes
4. No board action will be taken on comments from the floor

4. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)

1. FFA
2. Capital Improvement Update
3. Enrollment
4. Federal Programs
5. Site Goals-Culture and Climate-Principal Report

5. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of approval of the following items:

5.A. Minutes of the board meeting:
August 12, 2024
August 27, 2024

5.B.
Approval of monthly encumbrances for FY25

• General Fund accounts payable encumbrances-298-339
• General Fund payroll encumbrances-70269-70310
• Bond Fund 33 accounts payable-none
• Bond Fund 34 accounts payable-none
• Bond Fund 35 accounts payable-none
• Bond Fund 36 accounts payable-none
• Bond Fund 37 accounts payable-none
• Bond Fund 38 accounts payable-none
• Bond Fund 39 accounts payable-none
• Child Nutrition accounts payable encumbrances-none
• Child Nutrition payroll encumbrances-none
• Building Fund encumbrances-none
• Function/Summary Report for August 2024
• Activity and Cafeteria Report for August 2024

5.C. Treasurer's Report for August 2024

5.D. Declare the attached list(s) of various inventory items as surplus property and authorize the Superintendent to sell or dispose of said property in the best interest of the district.

5.E. OSDE, PCG, and OHCA Agreement for the 24-25 SY

5.F. Grand Mental Health (GRAND) Agreement 24-25 SY

5.G. Emergency Operations Plan 2024-2025 SY

5.H. Alternative Education Implementation Plan Report for 24-25 SY 

5.I. Miami Public School Athletic Emergency Management Plan for the 24-25 SY

5.J. Gifted and Talented Advisory Committee Members for the 2024-2025 SY:

• Amie Whitehill, Debra Facio, Mara Nowlin, Jenny Machado, Shanna Sanders, Whitney McGhee, Jill Douthit, Jennifer Ferrier

5.K. Professional Development Committee Members for the 2023-2024 SY:

• Members: Amie Whitehill, Pam Bevis, Margie Hayes, Jill Douthit, Rob Storey, Chrisann Lamb, Danielle Goddard, Taylor Snow, Elsie Grover, Kaci Hoffer, Shanna Sanders, Alicia Morgan

5.L. Mentor Teachers for the 2024-2025 SY:

• Nichols: Keahnah Lawson, Harley Gilmore, Jenny Machado, Julie Smith
• Wilson: Keri Beard, Jamie Flaherty, Ashley Fairres (for a Roosevelt teacher)
• Roosevelt: Marci Rush, Kim Kellogg
• Washington: Addy Boudreau, Jennifer Ferrier
• MJHS/MHS: Adam Teal, Chrisann Lamb, Mark Preston, Brian Mitchell, Shelby Bergman, Pete Overman, Debra Facio

5.M. Residency Committee for the 2024-2025 SY:

• Central Office: Jill Douthit
• MHS: Amie Whitehill
• MJHS: David Douthit
• Nichols: Tracey Browning, Courtney Billings
• Roosevelt: Melissa Bekemeier
• Washington: Melissa Turner, Addy Boudreau
• Wilson: Margie Hayes, Keri Beard

5.N. Transfer requests:
MHS Student Council requests the clubs that participate in Homecoming to contribute $30 to cover the cost of expenses for their participation.  
 

6. Items to be considered by the Board

6.A. The Board will discuss and vote to approve or not approve the out-of-state trip:

• MHS FFA
  • National Convention Indianapolis, IN
  • Tuesday, October 22, 2024, with a return of Friday, October 25, 2024

6.B. The Board will discuss and vote to approve or not approve the out-of-state trip:

• MHS Juniors and Seniors
  • Pittsburg State, Pittsburg, KS
  • Saturday, October 5, 2024

6.C. The Board will discuss and vote to approve or not approve the OSBI State Incident Based Reporting System (SIBRS) Agreement for the 2024-2025 SY.

6.D. The Board will discuss and vote to approve or not approve the new policy to Miami Board of Education Policy FGBD_Student Athletes and Activities Name, Image, and Likeness.

 

6.E. The Board will discuss and vote to approve or not approve the updates to Miami Board of Education Policy_FFACC_Diabetes Medical Management Plan

6.F. The Board will discuss and vote to approve or not approve the updates to Miami Board of Education Policy_EKBA_Strong Readers Act.

6.G. The Board will discuss and vote to approve or not approve the abolishment of Miami Board of Education Policy_EIA-R5_Midyear Promotion Fourth-Grade.

6.H. The Board will discuss and vote to approve or not approve the updates to Miami Board of Education Policy_EIA-R4_Student Retention (Regulation).

6.I. The Board will discuss and vote to approve or not approve the updates to Miami Board of Education Policy_CKAH_Use of Automatic External Defibrillator.

6.J. The Board will discuss and vote to approve or not approve the updates to Miami Board of Education Policy_CKAH-P (2024)_Sudden Cardiac Emergency Response Plan.

6.K. The Board will discuss and vote to approve or not approve the new policy and the attachment of firearm and ammunition in the Miami Board of Education Policy_CLBCB_Armed School Employees. 

6.L. The Board will discuss and vote to approve or not approve the following schools' Sudden Cardiac Response Plans: MHS, MJHS, Academy, Nichols, Roosevelt, Washington, and Wilson.

7. The Board will discuss with no action taken for the September 18th focus groups for the new Superintendent search. 

8. Proposed Executive Session for the items listed below, which are all authorized by 25 O.S. Section 307(B)(1).
     

8.A. Discuss those employees listed on the attached personnel agenda sheet

9. Convene or not convene into executive session

10. Acknowledge board’s return to Open Session.

11. Executive session minutes compliance announcement.

12. The Board will vote to approve or not approve the employment of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

13. The Board will vote to approve or not approve the resignation of Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

14. The Board will vote to approve or not approve the resignation of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

15. New Business

16. Board will adjourn





Where Posted: Front Display Case, Administrative Offices, 601 16th NW, Miami, OK 74354


Date and Time:__________________________________________________________


Signature:_____________________________________________________________


Title:             Secretary to the Superintendent/B.O.E Minutes Clerk