July 16, 2024 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order/Roll Call to establish quorum 

2. Pledge of Allegiance 

3.   ↵Comments from the Floor
The following rules shall govern this section:

1. Speakers must identify themselves
2. Each speaker is given a maximum of three (3) minutes
3. Total time allocated to this item is thirty (30) minutes
4. No board action will be taken on comments from the floor

4. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)

1. Capital Improvement Update
2. Transportation
3. Curriculum
4. Staffing

5. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of approval of the following items:

5.A. Minutes of the June 24, 2024 regular board meeting

5.B. Approval of monthly encumbrances for FY25

• General Fund accounts payable encumbrances-1-179
• General Fund payroll encumbrances-70001-70019
• Bond Fund 33 accounts payable-none
• Bond Fund 34 accounts payable-none
• Bond Fund 35 accounts payable-none
• Bond Fund 36 accounts payable-none
• Bond Fund 37 accounts payable-none
• Bond Fund 38 accounts payable-none
• Bond Fund 39 accounts payable-none
• Child Nutrition accounts payable encumbrances-1-10
• Child Nutrition payroll encumbrances-70001
• Building Fund encumbrances-1-28
• Function/Summary Report for July 1st-July 15th, 2024
• Activity and Cafeteria Report for June 2024

5.C. Treasurer's Report for June 2024

5.D. Fundraiser requests from:
MHS-Football Booster
MJHS/MHS PTO

5.E. Declare the attached list(s) of various inventory items as surplus property and authorize the Superintendent to sell or dispose of said property in the best interest of the district.

5.F. Increase the Child Nutrition Meal Program breakfast and lunch prices as indicated on attached letter (0.10 cent price increase for breakfast and 0.21 cent price increase for lunch for students). All increases take effect at the beginning of the 2024-2025 school year. 

5.G. Annual Designations for FY 25:

1. Federal Program Coordinator and Authorized Representative -Jillian Douthit
2. Minutes Clerk - Amy Harnar
3. Assistant Minutes Clerk - Jillian Douthit
4. Encumbrance Clerk - Jennifer Davis
5. School District Treasurer - Lisa Highsmith
6. Activity Account Custodian - Amy Harnar
7. Special Education Coordinator - Jana Kelley
8. Payroll Clerk - Lisa Highsmith
9. Child Nutrition Fund Custodian - Lisa Namestka
10. Title III Coordinator - Jillian Douthit
11. Title VI Coordinator - Jillian Douthit
12. Website Administrator - David Frazier
13. Authorized Representative for Child Nutrition - Kyle Baldridge
14. Authorized Representative for Insurance - Keni Iverson
15. Oklahoma School Assurance Group (OSAG) Representative - Keni Iverson
16. Receiving Clerk - Jennifer Davis
17. Assistant Receiving Clerk - Amy Harnar
18. Title IX Coordinator, Residency Coordinator, and Civil Rights Officer - Kyle Baldridge
19. Section 504 Coordinator - Jana Kelley
20. Homeless Liaison - Peyton Westmoreland 
21. Safety Coordinator - Kyle Baldridge 
22. E-Rate Coordinator - Nicholas Talbert
23. District Legal Representatives - Rosenstein, Fist & Ringold, Attorneys at Law
24. Purchasing Agent and Authorized Representative for all Federal programs including E-Rate and Child Nutrition; Designated custodian for the General Fund, Building Fund, Child Nutrition Fund, Bond Fund, Activity Fund, Federal Programs, E-Rate, State Programs, and all other school programs - Keni Iverson
25. LEA District Administrator Access Grant Management - Jillian Douthit

5.H. Resolution authorizing the school treasurer to invest district funds for the 2024-2025 school year. 

5.I. List of proposed depositories for the school district funds for FY 25

5.J. Miami Public Schools Handbooks for the 2024-2025 school year

• MHS
• MJHS
• Upper Elementary
• Lower Elementary

5.K. Agreement between Team Professional and Miami Public Schools for the 2024-2025 SY

5.L. Agreement with Department of Rehabilitation Services Transition School To Work Study for the 24-25  SY

5.M. Approval of the 2024-2025 Protection Plans from MPS Information Technology Department for Student Purchase

• iPad Protection Plan
• Chromebook Protection Plan

6. Items to be considered by the Board

6.A. The Board will discuss and vote to approve or not approve the Memorandum of Understanding (MOU) with Missouri Southern State University for the 24-25 SY.

6.B. The Board will discuss and vote to approve or not approve the Wardog Basketball Booster application for sanctioning for the 24-25 SY. 

6.C. The Board will discuss and vote to approve or not approve the Wardog Booster Cheer Club Sanctioning Application for the 2024-2025 SY.

6.D. The Board will discuss and vote to approve or not approve Patrick Billings as an adjunct teacher at Miami Junior High School to teach in the area of Computer Science for the 2024-2025 school year. 

6.E. The Board will discuss and vote to approve or not approve Jessica Byrne as an adjunct teacher at Miami Junior High School to teach Intermediate Math for the 2024-2025 school year. 

6.F. The Board will discuss and vote to approve or not approve Blake Byrne as an adjunct teacher at Miami High School to teach Chemistry for the 2024-2025 school year. 

6.G. The Board will discuss and vote to approve or not approve Chrisann Lamb as an adjunct teacher at Miami High School and Miami Junior High School to teach Vocal/General Music for the 2024-2025 school year. 

6.H. The Board will discuss and vote to approve or not approve the Coaching Assignments for the 2024-2025 SY.

6.I. The Board will discuss and vote to approve or not approve the updates to Miami Board of Education Policy EIEC - RELEASED TIME COURSES.

6.J. The Board will discuss and vote to approve or not approve the updates to Miami Board of Education Policy EIED_Graduation Requirements.

6.K. The Board will discuss and vote to approve or not approve the updates to Miami Board of Education Policy FDA_Students: Enrollment Requirements.

6.L. The Board will discuss and vote to approve or not approve the updates to Miami Board of Education Policy FDC-R1_Attendance Policy (Regulation).

7. Proposed Executive Session for the items listed below, which are all authorized by 25 O.S. Section 307(B)(1).
     

7.A. Discuss those employees listed on the attached personnel agenda sheet

8. Convene or not convene into executive session

9. Acknowledge board’s return to Open Session.

10. Executive session minutes compliance announcement.

11. The Board will vote to approve or not approve the employment of Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

12. The Board will vote to approve or not approve the employment of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

13. The Board will vote to approve or not approve the resignation of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

14. New Business

15. Board will adjourn





Where Posted: Front Display Case, Administrative Offices, 601 16th NW, Miami, OK 74354


Date and Time:__________________________________________________________


Signature:_____________________________________________________________


Title:             Secretary to the Superintendent/B.O.E Minutes Clerk