March 11, 2024 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order/Roll Call to establish quorum 

2. Pledge of Allegiance 

3. Oath of Office for Board Member, Travis Jones, Seat # 4.

4. The Board will elect new officers and reseat.

5.   ↵Comments from the Floor
The following rules shall govern this section:

1. Speakers must identify themselves
2. Each speaker is given a maximum of three (3) minutes
3. Total time allocated to this item is thirty (30) minutes
4. No board action will be taken on comments from the floor

6. Presentation by David Clainin, CPA of the audit for FY 23 to the Board of Education.

7. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)

1. Capital Improvement Update
2. Financial Update - FY 25
3. Student Behaviors Update 

8. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of approval of the following items:

8.A. Minutes of the February 12, 2024 Board Meeting

8.B.
Approval of monthly encumbrances for FY24

• General Fund accounts payable encumbrances-671-727
• General Fund payroll encumbrances-70453-70455
• Bond Fund 33 accounts payable-none
• Bond Fund 34 accounts payable-none
• Bond Fund 35 accounts payable-none
• Bond Fund 36 accounts payable-none
• Bond Fund 37 accounts payable-none
• Bond Fund 38 accounts payable-none
• Bond Fund 39 accounts payable-none
• Child Nutrition accounts payable encumbrances-none
• Child Nutrition payroll encumbrances-none
• Building Fund encumbrances-91-95
• Function/Summary Report for February
• Activity and Cafeteria Report for-February

8.C. Treasurer's Report for January and February 2024.

8.D. Fundraiser requests from:
MHS Football Boosters
MHS/MJHS Student Council

8.E. Declare the attached(s) of various inventory items as surplus property and authorize the Superintendent to sell or dispose of said property in the best of the district 

8.F. ADPC Agreement for Trends Software License and Support for the 2024-2025 School Year

8.G. Turner & Associates Agreement for FY 24 Financial Statements and FY 25 Estimate of Needs (EON)

8.H. Barlow Agreement for Federal Programs Management for School Year 24-25

8.I. Activity Account Transfer of Funds:

• Wilson Early Childhood Center
  • From Wee Little Wardogs to Student

8.J. Close Activity Account:

• Wilson
  • Wee Little Wardog 

9. Items to be considered by the Board

9.A. The Board will discuss and vote to approve or not approve the out-of-state trip:

• MJHS Choir
  • Branson, MO.
  • Saturday, May 5, 2024

9.B. The Board will discuss and vote to approve or not approve the audit from David Clanin, CPA over Fiscal Year (FY) 2023.

10. Proposed Executive Session for the items listed below, which are all authorized by 25 O.S. Section 307(B)(1).
     

10.A. Discuss ongoing Superintendent Evaluation in the area of Community Relations
    

10.B. Discuss those employees listed on the attached personnel agenda sheet

11. Convene or not convene into executive session

12. Acknowledge board’s return to Open Session.

13. Executive session minutes compliance announcement.

14. The Board will vote to approve or not approve the rehiring of Keni Iverson as Assistant Superintendent for the 2024-25 School Year with Retirement Effective July 1, 2025. 

15. The Board will vote to approve or not approve the hiring of Jillian Douthit as Assistant Superintendent for the 2024-25 School Year. 

16. The Board will vote to approve or not approve the hiring of Dr. Mark Stanton as the Director of Federal Programs/Chief Financial Officer for the 2024-25 School Year. 

17. The Board will vote to approve or not approve the employment of Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

18. The Board will vote to approve or not approve the employment of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

19. The Board will vote to approve or not approve the resignation of Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

20. The Board will vote to approve or not approve the resignation of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

21. New Business

22. Board will adjourn





Where Posted: Front Display Case, Administrative Offices, 601 16th NW, Miami, OK 74354


Date and Time:__________________________________________________________


Signature:_____________________________________________________________


Title:             Secretary to the Superintendent/B.O.E Minutes Clerk