September 18, 2023 at 6:00 PM - Board of Education Special Meeting

1. Call to Order/Roll Call to establish quorum 

2. Pledge of Allegiance

3. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)

1. Recognition of Miami FFA
2. MPS Program Spotlight: Miami Agriculture Education Program/Miami FFA
3. Enrollment Update
4. Capital Improvement Update
5. Design for Learning Re-Entry Plan for FY24
6. ESSER Spending Plan Update

4. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of approval of the following items:

4.A. Minutes of the August 15, 2023 regular board meeting

4.B.
Approval of monthly encumbrances for FY24

• General Fund accounts payable encumbrances-274-373
• General Fund payroll encumbrances-70295-70359
• Bond Fund 33 accounts payable-none
• Bond Fund 34 accounts payable-1
• Bond Fund 35 accounts payable-none
• Bond Fund 36 accounts payable-none
• Bond Fund 37 accounts payable-none
• Bond Fund 38 accounts payable-none
• Bond Fund 39 accounts payable-1
• Child Nutrition accounts payable encumbrances-16-18
• Child Nutrition payroll encumbrances-none
• Building Fund encumbrances-34-43
• Function/Summary Report for August
• Activity and Cafeteria Report for August

4.C. Treasurer's Report for August 2023

4.D. Fundraiser requests from:
Washington Elementary
MHS
MJHS

4.E. Transfer Request:
MHS Student Council requests the clubs that participate in Homecoming to contribute $30 to cover the cost of expenses for their participation.  
Ad/Hall of Fame to Athletics

4.F. Declare the attached list(s) of various inventory items as surplus property and authorize the Superintendent to sell or dispose of said property in the best interest of the district.

4.G. Gifted and Talented Advisory Committee Members for the 2023-2024 SY:

• Amie Whitehill, Debra Facio, Mara Nowlin, Jenny Machado, Shanna Sanders, Madeline Highsmith, Jill Douthit

4.H. Professional Development Committee Members for the 2023-2024 SY:

• Chair: Andrea Berry
• Members: Pam Bevis, Margie Hayes, Keni Iverson, Jill Douthit, Dr. Mark Stanton, Marla Stidham, Rob Stoey, Chrisann Lamb, Danielle Goddard, Myca Lewis, Taylor Snow, Betsy Hanson, Elsie Grover

4.I. Mentor Teachers for the 2023-2024 SY:

• Nichols: Norma Qualls, Kristi Hammons, Andrea Forrester, Tracey Browning
• Roosevelt: Mara Nowling, Betsy Hanson, Nancy Clinesmith, Karen Cook, Christi Hipkins
• Washington: Steven Butler, TiAnna Mosby, Whitney Marble
• MJHS: Amanda Herd, Margery Hayes, Matt Lefay, David Gilstrap
• MHS: Julie Turlington

4.J. Residency Committee for the 2023-2024 SY:

• Central Office: Keni Iverson, Jill Douthit
• MHS: Amie Whitehill
• MJHS: David Douthit
• Instructional Coach: Margery Hayes
• Nichols: Tracey Browning
• Roosevelt: Melissa Bekemeier
• Washington: Melissa Turner, Addy Boudreau
• Wilson: Andrea Berry, Keri Beard

4.K. Memorandum of Understanding (MOU) between Grand Mental Health and Miami Public Schools for the 2023-2024 SY

4.L. Aerospace and Aviation Education AOPA Program Agreement for the 2023-2024 SY

4.M. Emergency Operation Plan 2023-2024 SY

4.N. Alternative Education Implementation Plan Report for the 2023-2024 SY

4.O. Coleman Theater Agreement for 23-24 SY

4.P. Agreement between Coryell Roofing and Construction, Inc. and Miami Public Schools

4.Q. Miami Public Schools Athletic Emergency Management Plan for 23-24 SY

5. Items to be considered by the Board

5.A. The Board will discuss and vote to approve or not approve the out-of-state trip:

• MHS Band
  • Maple Leaf Marching Festival in Carthage, MO. 
  • October 21, 2023

5.B. The Board will take consideration and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):

• Position No. 3:  Lane Gibbs (CCOSA), Chief Financial Officer of Lawton Public School, to the remaining term ending December of 2024.
• Position No. 5:  Jeff Landes (OASBO), Chief Office of Mustang Public Schools, to the remaining term ending December of 2024.

5.C. The Board will discuss and vote to approve or not approve the Estimate of Needs (EON) for the 2023-2024 school year.

5.D. The Board will discuss and vote to approve or not approve Robin Mains as an adjunct teacher for Washington Elementary to teach in the area of 1st Grade for the 2023-2024 school year. 

5.E. The Board will discuss and vote to approve or not approve the updates to the Nichols Upper Elementary Student Handbook for School Year 2023-24.

5.F. The Board will discuss and vote to approve or not approve the adoption of Miami Public Schools Board of Education Policy FO-R5 - Restraints and Seclusion 

5.G. The Board will discuss and vote to approve or not approve the updates to Miami Public Schools Board of Education Policy DEC-R1 - Sick Leave Certified Personnel (Regulation)

5.H. The Board will discuss and vote to approve or not approve the proposed Miami Public Schools Board of Education Policy DEC-R7 - Maternity Leave 

5.I. The Board will discuss and vote to approve or not approve the updates to Miami Public Schools Board of Education Policy DECA - Family Medical Leave

5.J. The Board will discuss and vote to approve or not approve the updates to the Miami Public Schools Board of Education Policy DEFA-R1 - Leave Sharing Program (Regulation)

5.K. The Board will discuss and vote to approve or not approve the updates to Miami Public Schools Board of Education Policy CN-R1 - School Transportation (Regulation)

5.L. The Board will discuss and vote to approve or not approve the updates to Miami Public Schools Board of Education Policy GKF - Disciplinary Action for Misuse of School Bathrooms and Changing 

5.M. The Board will discuss and vote to approve or not approve the proposed Miami Public Schools Board of Education Policy FFACC - Diabetes Medical Management Plan

5.N. The Board will discuss and vote to approve or not approve the proposed Miami Public Schools Board of Education Policy FFACCA - Hypoglycemic Emergency Procedures

5.O. The Board will discuss and vote to approve or not approve proposed Miami Public Schools Board of Education Policy FFACCA-E - Waiver of Liability for Hypoglycemic Emergency Procedures

5.P. The Board will discuss Miami Public Schools Board of Education Policy FOB - Corporal Punishment 

5.Q. The Board will initially read and discuss the proposed Miami Public Schools Board of Education Policy GI - Advertising on School Property

5.R. The Board will discuss and vote to approve or not approve for the Superintendent to submit an application to the Oklahoma State Department of Education for Library Media Services Deregulation for a three-year period to commence in 2023-2024 school year. 

6. Proposed Executive Session for the items listed below, which are all authorized by 25 O.S. Section 307(B)(1)

6.A. Discuss those employees listed on the attached personnel agenda sheet

7. Convene or not convene into executive session

8. Acknowledge board’s return to Open Session.

9. Executive session minutes compliance announcement.

10. The Board will discuss and vote to approve or not approve the termination of Certified staff personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th Ave NW, Miami, OK. 74354 in display box.

11. The Board will vote to approve or not approve the employment of Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

12. The Board will vote to approve or not approve the employment of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

13. The Board will vote to approve or not approve the resignation of Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

14. The Board will vote to approve or not approve the resignation of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.

15. Board will adjourn

Where Posted: Front Display Case, Administrative Offices, 601 16th Ave NW, Miami, OK 74354


Date and Time:__________________________________________________________


Signature:_____________________________________________________________


Title:             Secretary to the Superintendent/B.O.E Minutes Clerk