July 17, 2023 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order/Roll Call to establish quorum 

2. Pledge of Allegiance 

3.   ↵Comments from the Floor
The following rules shall govern this section:

1. Speakers must identify themselves
2. Each speaker is given a maximum of three (3) minutes
3. Total time allocated to this item is thirty (30) minutes
4. No board action will be taken on comments from the floor

4. Presentation to the Board on the Be SMART Campaign by Kit Waters Ulrey 

5. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)

1. Financial Update
2. Capital Improvement Update
3. Continuing Education Requirement Update for all Board Members

6. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of approval of the following items:

6.A. Minutes of the Regular June 26, 2023 board meeting

6.B. Approval of monthly encumbrances for FY23

• General Fund accounts payable encumbrances-905-907
• General Fund payroll encumbrances-none
• Bond Fund 33 accounts payable-none
• Bond Fund 34 accounts payable-none
• Bond Fund 35 accounts payable-none
• Bond Fund 36 accounts payable-none
• Bond Fund 37 accounts payable-none
• Bond Fund 38 accounts payable-none
• Bond Fund 39 accounts payable-none
• Child Nutrition accounts payable encumbrances-none
• Child Nutrition payroll encumbrances-none
• Building Fund encumbrances-99-100
• Function/Summary Report for June 23- June 30, 2023
• Activity and Cafeteria Report for June 2023

Approval of monthly encumbrances for FY24

• General Fund accounts payable encumbrances-1-180
• General Fund payroll encumbrances-70001-70032
• Bond Fund 33 accounts payable-none
• Bond Fund 34 accounts payable-none
• Bond Fund 35 accounts payable-none
• Bond Fund 36 accounts payable-none
• Bond Fund 37 accounts payable-none
• Bond Fund 38 accounts payable-none
• Bond Fund 39 accounts payable-none
• Child Nutrition accounts payable encumbrances-1-7
• Child Nutrition payroll encumbrances-70001
• Building Fund encumbrances-1-12
• Function/Summary Report for July 1-July 13, 2023 

6.C. Treasurer's Report for June, 2023

6.D. Fundraiser requests from:
MHS-Annual
MHS-Speech
MHS-Speech Productions

6.E. Declare the attached list(s) of various inventory items as surplus property and authorize the Superintendent to sell or dispose of said property in the best interest of the district.

6.F. Annual Designations for FY 24:

1. Federal Program Coordinator and Authorized Representative - Keni Iverson and Jillian Douthit
2. Minutes Clerk - Amy Harnar
3. Assistant Minutes Clerk - Keni Iverson
4. Encumbrance Clerk - Jennifer Davis
5. School District Treasurer - Lisa Highsmith
6. Activity Account Custodian - Amy Harnar
7. Special Education Coordinator - Jillian Douthit 
8. Payroll Clerk - Lisa Highsmith
9. Child Nutrition Fund Custodian - Lisa Namestka
10. Title III Coordinator - Jillian Douthit
11. Title VI Coordinator - Keni Iverson
12. Website Administrator - David Frazier
13. Authorized Representative for Child Nutrition - Jillian Douthit
14. Authorized Representative for Insurance - Nick Highsmith
15. Oklahoma School Assurance Group (OSAG) Representative - Nick Highsmith
16. Receiving Clerk - Jennifer Davis
17. Assistant Receiving Clerk - Amy Harnar
18. Title IX Coordinator, Residency Coordinator, and Civil Rights Officer - Keni Iverson
19. Section 504 Coordinator - Jillian Douthit
20. Homeless Liaison - Peyton Westmoreland 
21. Safety Coordinator - Kyle Baldridge 
22. E-Rate Coordinator - Nicholas Talbert
23. District Legal Representatives - Rosenstein, Fist & Ringold, Attorneys at Law
24. Purchasing Agent and Authorized Representative for all Federal programs including E-Rate and Child Nutrition; Designated custodian for the General Fund, Building Fund, Child Nutrition Fund, Bond Fund, Activity Fund, Federal Programs, E-Rate, State Programs, and all other school programs - Nick Highsmith
25. Bright Futures Coordinator - Madeline Highsmith 
26. Miami Community Facilities Authority (MCFA) Representatives - Mark Zordel and Nick Highsmith

6.G. Agreement between CRW-Erate and Miami Public Schools for the 2023-2024 SY. 

6.H. Approval of the 2023-2024 Protection Plans from MPS Information Technology Department for Student Purchase

• iPad Protection Plan
• Chromebook Protection Plan

6.I. Resolution authorizing the school treasurer to invest school district funds for the 2023-2024 school year.

6.J. List of proposed depositories for school district funds for FY 24. 

6.K. Approval of the 2023-2024 calendar year to be calculated by hours per House Bill 1864, 70 O.S. §1-109, [h] [2]

6.L. Agreement between Team Professional Services and Miami Public Schools for the 2023-2024 SY

6.M. Agreement between Otis Elevator and Miami Public Schools for the 23-24 SY

7. Items to be considered by the Board

7.A. The Board will discuss and vote to approve or not approve Amanda Herd as an adjunct teacher for Miami High School and Miami Junior High School to teach in the area of Intermediate Math for the 2023-2024 school year. 

7.B. The Board will discuss and vote to approve or not approve Zach Henry as an adjunct teacher for Miami Junior High School to teach in the area of Oklahoma History for the 2023-2024 school year. 

7.C. The Board will discuss and vote to approve or not approve Briah Harnar as an adjunct teacher for Miami High School and Miami Junior High School to be the Indian Education Coordinator, Native American Club Sponsor, and to teach Native American Studies for the 2023-2024 school year. 

7.D. The Board will discuss and vote to approve or not approve Christi Alsbury as an adjunct teacher for Nichols Upper Elementary to teach in the area of 6th Grade Science for the 2023-2024 school year. 

7.E. The Board will discuss and vote to approve or not approve Derek Derwin as an adjunct teacher for Nichols Upper Elementary to teach in the area of 4th/5th Grade Social Studies for the 2023-2024 school year. 

7.F. The Board will discuss and vote to approve or not approve Cathy Mahan as an adjunct teacher for Nichols Upper Elementary to teach in the area of 4th/5th Grade Science for the 2023-2024 school year. 

7.G. The Board will discuss and vote to approve or not approve Meagan Hernandez as an adjunct teacher for Roosevelt Elementary to teach Third Grade for the 2023-2024 school year. 

7.H. The Board will discuss and vote to approve or not approve Elaine Wurst as an adjunct teacher for Miami High School to teach in the area of English for the 2023-2024 school year.

7.I. The Board will discuss and vote to approve or not approve Patrick Billings as an adjunct teacher for Miami Junior High School to teach Computer Science for the 2023-2024 school year.

7.J. The Board will discuss and vote to approve or not approve the OSIG Resolution for Insurance Coverages for the 2023-2024 SY.

7.K. The Board will discuss and vote to approve or not approve the MPS Transportation Department Bus Conduct Rules, Regulations, and Procedures Document for SY 23-24

8. Proposed Executive Session for the items listed below, which are all authorized by 25 O.S. Section 307(B)(1).
     

8.A. Discuss those employees listed on the attached personnel agenda sheet

9. Convene or not convene into executive session

10. Acknowledge board’s return to Open Session.

11. Executive session minutes compliance announcement.

12. The Board will vote to approve or not approve the employment of Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 2116 Rockdale Blvd, Miami, OK. 74354 in display box.

13. The Board will vote to approve or not approve the employment of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 2116 Rockdale Blvd, Miami, OK. 74354 in display box.

14. The Board will vote to approve or not approve the resignation of Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 2116 Rockdale Blvd, Miami, OK. 74354 in display box.

15. The Board will vote to approve or not approve the resignation of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 2116 Rockdale Blvd, Miami, OK. 74354 in display box.

16. New Business

17. Board will adjourn





Where Posted: Front Display Case, Administrative Offices, 2116 Rockdale Blvd, Miami, OK 74354


Date and Time:__________________________________________________________


Signature:_____________________________________________________________


Title:             Secretary to the Superintendent/B.O.E Minutes Clerk