June 22, 2020 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order/Roll Call to establish quorum 

2. Pledge of Allegiance 

3. Comments from the Floor
The following rules shall govern this section:

1. Speakers must identify themselves
2. Each speaker is given a maximum of three (3) minutes
3. Total time allocated to this item is thirty (30) minutes
4. No board action will be taken on comments from the floor

4. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)

1. Financial Update
2. Bond/Capital Improvement Update
3. Strategic Plan/Goal Area
4. Principal Reports

5. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of approval of the following items:

5.A. Minutes of the June 8, 2020 board meeting.

5.B. Approval of monthly encumbrances for FY20

• General Fund accounts payable encumbrances-922-933
• General Fund payroll encumbrances-70360
• Bond Fund 33 accounts payable-None
• Bond Fund 34 accounts payable-None
• Child Nutrition accounts payable encumbrances-None
• Child Nutrition payroll encumbrances-None
• Building Fund encumbrances-82-86
• Function/Summary Report for
• Activity and Cafeteria Report for-None

5.C. Fundraiser requests from:
MHS: Band, B/G Basketball, Cheer, Chorus, Dance, FCCLA, FFA, B/G Golf, National Honor Society, Soccer, Softball, Student Council, 
WRMS: Band, STUCO
Roosevelt: Student, Student/Library, PTO
Washington

5.D. Transfer Funds from: 
Miami High School Dance to Miami High School Cheer-B for fireworks fundraiser-$195.00
 

5.E. To designate Keni Iverson and Jillian Douthit as Federal Programs Coordinator and authorized representative, Amy Harnar as Board of Education Minutes Clerk, Lisa Highsmith as Payroll Clerk, Amy Harnar as Activity Account Custodian, Lisa Greninger as Encumbrance Clerk for the 2020-2021 school year.

5.F. Resolution authorizing the school treasurer to invest school district funds for the 2020-2021 school year. 

5.G. List of proposed depositories for school district funds for the 2020-2021 fiscal year.

6. Items to be considered by the Board

6.A. The Board will discuss and vote to approve or not approve the Cooperative Agreement between Miami Public Schools and Welch Public Schools for Tech Agreement

6.B. Board to consider and take action on a motion approving the renewal of a lease-purchase for the fiscal year ending June 30, 2021 as required under the provisions of the Equipment Lease/Purchase Agreement dated June 1, 2017 between the District and MR, Inc. 

6.C. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated September 1, 2019 between the District and Ottawa County Educational Facilities Authority for the fiscal year ending June 30, 2021 as required under the provisions of the agreement. 

6.D. The Board will discuss and vote to approve or not approve to extend agreement for the 2020-2021 school year between OPAA Food Management of Oklahoma, LLC and Miami Public Schools. 

6.E. The Board will discuss and vote to approve or not approve the request for Federal Funds for Child Nutrition Appropriations.  

6.F. The Board will discuss and vote to approve or not approve the revised school Calendar for the 2020-2021 school year. 

6.G. The Board will discuss and vote to approve or not approve the bid from CDW-G for backpacks for carrying the notebook devices.

6.H. The Board will discuss and vote to approve or not approve the bid from CDI Technologies for Chromebooks. 

6.I. The Board will discuss and vote to approve or not approve Lease agreement between Grand Head Start and Miami Public Schools for the 2020-2021 school year.

6.J. The Board will discuss and vote to approve or not approve Collaborative Service Agreement and Memorandum of Understanding between Grand Head Start and Miami Public Schools for the 2020-2021 school year. 

6.K. The Board will discuss and vote to approve or not approve to adopt B.O.E. Policy # 1161.

6.L. The Board will discuss and vote to approve or not approve the revised B.O.E. Policy # 2500.

6.M. The Board will discuss and vote to approve or not approve the Revised B.O.E. Policy # 4030.

6.N. The Board will discuss and vote to approve or not approve the Adopted B.O.E. Policy # 4031. 

6.O. The Board will discuss and vote to approve or not approve to adopted B.O.E. Policy # 5025.

6.P. The Board will discuss and vote to approve or not approve the revised B.O.E.  Policy # 5101.

6.Q. The Board will discuss and vote to approve or not approve to declare the attached lists of various inventory items as surplus property and authorize the Superintendent to sell or dispose of  said property in the best interest of the district. 

6.R. The Board will discuss and vote to approve or not approve the Bid for Pest Control from Ecolab.

6.S. The Board will discuss and vote to approve or not approve to enter into an agreement with Miami Youth Football for the 2019-2020 school year. 

7. The Board will discuss and vote or table to enter into Executive Session.  
1. Discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any salaried public officer or employee per attached agenda personnel sheet located at Miami Public Schools Administrative Office,  26 N Main, Miami, OK. 74354 in the display box. 
2. Conduct ongoing evaluation of the Superintendent. June is District Goals. 
25 O.S. Section 307(B)(1). 

8. Acknowledge board’s return to Open Session.

9. Executive session minutes compliance announcement.

10. The Board discuss and vote to approve or table to make Jillian Douthit Director of Child Nutrition. 

11. The Board will discuss and vote to approve or not approve the scope work of bid from Walter Specialty Service for Rockdale. 

12. The Board will discuss and approve or not approve the Scope Work for removal of abandoned church by Wilson Elementary.

13. The Board will discuss and vote to approve or not approve the 11 and 12 Month Salaries for the 2020-2021 school year. 

14. The Board will discuss and vote to approve or not approve the COVID Hazard Stipend. 

15. The Board will discuss and vote to approve the job description of Director of Innovative Learning (virtual/blended director) for the 2020-2021 school year. 

16. The Board will discuss and vote to approve or not approve the job description Director of Professional Learning (lead instructional coach) for the 2020-2021 school year. 

17. The Board discuss and vote to approve or not approve to re-employ support staff for the 2020-2021 school year, per Attachment A.

18. The Board will vote to approve or not approve the employment of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. 74354 in display box.

19. The Board will vote to approve or not approve the resignation of Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. 74354 in display box.

20. New Business

21. The Board will Vote to Adjourn





Where Posted: Front Display Case, Administrative Offices, 26 N Main, Miami, OK 74354


Date and Time:__________________________________________________________


Signature:_____________________________________________________________


Title:             Secretary to the Superintendent/B.O.E Minutes Clerk