March 9, 2020 at 6:00 PM - Board of Education Regular Meeting

1. Call to Order/Roll Call to establish quorum 

2. Pledge of Allegiance 

3. Comments from the Floor
The following rules shall govern this section:

       1. Speakers must identify themselves
       2. Each speaker is given a maximum of three (3) minutes
       3. Total time allocated to this item is thirty (30) minutes
       4. No board action will be taken on comments from the floor
 

4. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)

       1. Financial Update
       2. Bond/Capital Improvement Update
       3. Strategic Plan/Goal Area
       4. Principal Reports
 

5. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the approval of the following items:

5.A. Minutes of the February 10, 2020 board meeting.

5.B. Approval of monthly encumbrances for FY20

       •  General Fund accounts payable encumbrances-776-853
       •  General Fund payroll encumbrances-70353-70356
       •  Bond Fund 33 accounts payable-None
       •  Bond Fund 34 accounts payable-None
       •  Child Nutrition accounts payable encumbrances-21
       •  Child Nutrition payroll encumbrances-None
       •  Building Fund encumbrances-64-67
       •  Function/Summary Report for February, 2020
       •  Activity and Cafeteria Report for February, 2020
 

5.C. Treasurer's Report for February.

5.D. Fundraiser requests from:
WRMS National Junior Honor Society Crockstar Dinner Club will offer crockpot meals Feb 12-26 with proceeds of the sales will be placed in their Junior National Honor Society activity account; 
 

5.E. Transfer Activity Fund Resolutions from: Pass Activity Fund Resolutions to:
From Wardog-B-Basketball to FCCLA in the amount of $2,600.00;
From Wardog-B-Basketball to Wardog-B-Wresting in the amount of $252.18; 
From Art, Athletics-Powerlifting, Cheer, FCCLA, Interact Club, Native American Club, Speech, Wardog-B-Baseball, Wardog-B-Basketball, Wardog-B-Golf, Wardog-B-Soccer, Wardog-B-Tennis, Wardog-B-Track to Student Council in the amount of $30.00 (each-totaling $390.00))

5.F. Approve picture agreement between Ruth Kelly Studio and Miami Public Schools for the 2020-2021 school year. 

6. Items to be considered by the Board

6.A. The Board will discuss and vote to approve or not approve the proposed bond bids from Brewer Construction for Miami High School and Nichols Elementary as part of the May 2019 Bond Issue. 

6.B. The Board will discuss and vote to approve or not approve the 2018-2019 audit, as presented by David Clanin, CPA.

6.C. The Board will discuss and vote to approve or not approve to engage the services of David Clanin, CPA, as the district auditor to work in conjunction with Bill Turner and Associates for the 2019-2020 school year. 

6.D. The Board will discuss and vote to approve or not approve the Expenditure Budget for the General, Building, and Child Nutrition Funds.

6.E. The Board will discuss and vote to approve, modify, or not approve the job description for College and Career Coordinator position. 

6.F. The Board will discuss and vote to approve or not approve the contract between Barlow Education Management Services and Miami Public Schools for Federal Programs Management for the 2020-2021 school year.

6.G. The Board will discuss and vote to approve or not approve to enter into an agreement with OneNet to provide internet services for the district for the 2020-2021 school year. 

6.H. The Board will discuss and vote to approve or not approve renewal of OKTLE and McREL evaluation tools for 2020-2021 school year.

6.I. The Board will discuss and vote to approve or not approve to award the bid for Lawn Care Contract for the 2020-2021 school year.

6.J. The Board will discuss and vote to approve or not approve the attached list of inventory items as surplus property and authorize Superintendent to sell or dispose of said property in the best interest of the district. The surplus list is posted with the paper agenda located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. 74354 in the display box.

6.K. The Board will discuss and vote to approve or not approve the contract with Peak Uptime E-Rate services for the new additions at Miami High School, WRMS, and Nichols Elementary.

6.L. The Board will discuss and vote to approve or not approve the contract with Peak Uptime E-Rate services for the District Switches.

6.M. The Board will discuss and vote to approve or not approve the contract with United Systems E-Rate for District Wide Access Points for the 2020-2021 school year.

6.N. The Board will discuss the following with no action to be taken.  Homecoming procedures for the 2020-2021 school year. 

6.O. The Board will discuss the following with no action to be taken. 
WRMS 8th Grade Promotion and Nichols Elementary 5th Grade Promotion for this current school year.  

6.P. The Board will discuss the following with no action taken. The name of the new 7th-9th grade addition.

7. Proposed executive session to evaluate the Superintendent-March evaluation is Staff Relationship , discuss and vote to approve or table the Superintendent contract, to discuss the employment of Keni Iverson, the employment or resignation of those employees listed on attached exhibit A which is posted with the paper agenda located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. in the display box.  25 O.S. Section 307(B)(1)

Exhibit A 

Employment:

Certified:
Wyatt Hester-Speech/Drama/Debate Teacher/Paly Director-MHS
for the 2020-2021 school year

Support:
Adrienne Bowling-Career Pathways and Integrated Learning Coordinator-Academy

Substitutes: 
Emily Norris
Jacob Brewer

Resignations

Support:
Sandra Aguilar-Title I Teacher Assistant-Nichols Elementary

Vote to convene or not to convene into Executive Session.

8. Acknowledge board’s return to Open Session.

9. Executive session minutes compliance announcement.

10. The Board will discuss and vote to rehire or table the employment of Keni Iverson as Assistant Superintendent for the 2020-2021 school year. 

11. The Board will discuss and vote to approve or not approve termination of Virgil Tarter, bus driver for district. 

12. The Board will discuss and vote to approve or not approve termination of Michelle Kelly, teacher aide at Washington.

13. The Board will vote to approve or table the employment of certified personnel, per the Exhibit A located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. 74354 in display box.

14. The Board will vote to approve or table the employment of support personnel, per the Exhibit A located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. 74354 in display box.

15. The Board will vote to approve the resignation of support personnel, per Exhibit A located outside Miami Public Schools Administrative Office 26 N Main, Miami, OK. 74354 in display box.

16. New Business

17. The Board will Vote to Adjourn


Where Posted: Front Display Case, Administrative Offices, 26 N Main, MIami, OK. 74354

Date and Time: _________________________________________________________

Signature: _____________________________________________________________

Title:   Assistant Superintendent of Schools