June 8, 2026 at 8:00 PM - Board of Education Regular Meeting
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1. Call to Order and Roll Call - Open Meeting Law
Agenda Item Type:
Procedural Item
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2. Excuse Absent Board Members
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to excuse absent board member Passed with a motion by Board Member #1 and a second by Board Member #2.
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3. The Pledge of Allegiance
Agenda Item Type:
Action Item
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4. Recitation of School Mission Statement: Preparing Students Today to Succeed Tomorrow: Family-Community-School
Agenda Item Type:
Action Item
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5. Recitation of Board Mission Statement: Providing collaborative leadership to prepare students today to succeed tomorrow.
Agenda Item Type:
Action Item
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6. Approval of Agenda
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to approve the agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
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7. Financial Report
Agenda Item Type:
Information Item
Rationale:
1. Review monthly bills using the EMeetings Software.
Recommended Motion(s):
Motion to approve the financial report Passed with a motion by Board Member #1 and a second by Board Member #2.
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8. Consent Agenda
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
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8.1. Discuss, consider, and take all necessary action to minutes
Agenda Item Type:
Consent Item
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8.2. Discuss, consider, and take all necessary action to bills
Agenda Item Type:
Consent Item
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8.3. Notice of Meeting Publication: The public notice for the Regular June 8th Board Meeting was published in the June 3rd edition of the Ravenna News
Agenda Item Type:
Consent Item
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8.4. Discuss, consider, and take all action necessary to declaring hearing testing machine and vision screening device as surplus for sale or disposal
Agenda Item Type:
Consent Item
Rationale:
Mrs. Fiddlelke has not used either the vision screening or the hearing tester machine for several years and does not plan to use them in the future. She is asking that they be declared as surplus for sale or disposal.
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8.5. Discuss, consider, and take all action necessary to declaring old lockers from girls high school locker room as surplus for immediate sale or disposal
Agenda Item Type:
Consent Item
Rationale:
The old lockers have been removed from the high school girls locker room and need to be declared as surplus for sale or disposal. There are 14 - 2 tier lockers. Photos of the lockers are attached.
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9. Blue Jay Celebration of Success - None this month
Agenda Item Type:
Information Item
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10. Artist of the Month - None This Month
Agenda Item Type:
Action Item
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11. Request to Address the Board and Correspondence
Agenda Item Type:
Procedural Item
Rationale:
Members of the Public, This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so. Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation. If you wish to speak to the board at this time, please let me know. "Would anyone like to address the board at this time?"
AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK 1. Please stand and state your name? 2. What topic will you be speaking on? 3. Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person). 4. Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations. Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment." 4. "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment. You may begin when you are ready?"
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12. Information and Action Items
Agenda Item Type:
Procedural Item
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12.1. Discuss, consider, and take all action necessary to the 2026-27 Student Handbooks
Agenda Item Type:
Action Item
Rationale:
The 2026-27 Student Handbook is attached for review and consideration by the school board.
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12.2. Discuss, consider, and take all action necessary to the 2026-27 Staff Handbooks
Agenda Item Type:
Action Item
Rationale:
The 2026-27 Staff Handbook is attached for review and consideration by the school board.
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12.3. Discuss, consider, and take all action necessary to the 2026-27 Student Activities Handbook
Agenda Item Type:
Action Item
Rationale:
The 2026-27 Student Activities Handbook is attached for review and consideration by the school board.
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12.4. Discuss, consider, & take all action necessary to the annual board policy review
Agenda Item Type:
Action Item
Rationale:
The board of education reviews its policies on a continual basis and conducts an annual policy update each summer. Attached, the policies are broken down into two groups. The first group of policies which include policy numbers 2008, 3003, 3003.1, 3004.1, 3048, 3061, 4017, 4019, 4056, 5001, 5003, 5035, 5048, & 6046 are required to be adopted by the board. The second group of policies, which include policy numbers 3057, 4065, 5004, 6009, & 6038, are policies which are optional for the board to adopt.
All of these policies are attached for review and consideration by the board. Email from Ken on 5-28-26 Regarding Annual Policy Review: Below is a Policy Committee Briefing for Misti, Kelly, & Micah. I thought I would send it to all of you. If you have time to read it and think on it before the June board meeting, we might not have to schedule a separate policy committee meeting and might be able to simply have a robust conversation at our June meeting and take care of our annual policy work that evening.
As always, please understand, I'm not trying to hamper or deter conversation around policy. We can meet as many times and talk as much policy as you like. I'm only trying to make this manageable for all of you, given your busy schedules. If you want to schedule separate meetings for policy review; we sure can, just tell me when and where you want to meet. ;-)
The short version goes something like this. Only 5 policies in the annual policy update are optional, and I would recommend we simply adopt all of them as they are written, except for Policy 3057, which we can simply leave as it is.
Noah and I would like to have a conversation about the options for royalty candidates. At the bottom of this briefing, I've listed some options. We can also explore any other option you would like to present for the groups consideration.
Policy Committee Briefing
Policy Committee Members (Fiddelke, Bock, Miigerl), All of the policies for the board’s consideration have been uploaded to the EMeetings Website. Most of the policies in this year’s policy update are "no brainers," "rubber stampers," whatever you want to call them. There were really only 5 that required any additional scrutiny: 3057, 4065, 5004, 6009, & 6038. 3057-We only need to revise this policy regarding Title IX if we use the "FULL" version of this policy. Last year, we opted to use the "skinny version" of this policy, so we don’t have to update the policy unless you all want to move to using the "FULL" version of the policy. I would recommend we leave Policy 3057 as it is, as the attorneys advised in their update last year that using the "skinny" version of 3057 gives the school district more latitude when dealing with Title IX related matters, as it is less prescriptive. No action needed. 4065-This policy outlines acceptable uses of AI by staff. Dave has reviewed this policy and he endorses it. When you review it, you’ll see that it is common sense and pretty straight forward. I would recommend adopting the policy as it is written. 5004-The option enrollment law has changed AGAIN, and not for the better. Now, if you accept a student you MUST automatically accept their siblings. So, if you accept a student who doesn’t require any additional staff or support, you would also have to accept his sibling(s) who may have significant special education needs and/or be costly to educate. So, the attorney basically suggests that we ask about all family members, when considering an option enrollment. This is going to get tricky, because people add and subtract family members. So, if you accept an option student, you are basically providing a doorway for his/her future siblings (newborns, adoption, marriage, divorce, relocation). This updated version of the option enrollment policy defines and allows the district to ask about siblings at the time a student's parents request and option enrollment. I would recommend we adopt this policy as it is written. 6009-The revision of this policy gives the principals more latitude and tools to determine what grade level to place incoming (transfer or homeschool) students in. This will help make our principal and guidance counselor’s jobs easier. I would recommend that we adopt this policy as it is written. 6038-The revision of this policy simply updates the language of the policy to reflect the advancements in technology regarding student use of AI. Dave has reviewed this policy and endorses it as it is written. I would recommend that we adopt the policy as it is written. Graduation Gown Color-After the issue we had with gown color this spring, Noah and I feel the best, easiest, straightforward solution to this is to simply put all seniors in one gown color (selected by the class, with the principal's approval). We shouldn’t have to commit this practice to policy. This will just become our new practice. Gender Assignment and Royalty Candidates-There are a couple of options to consider. 1. Gender-Neutral Courts Many schools are moving away from traditional "King and Queen" titles to be more inclusive of transgender and non-binary students. How it works: Students vote for a "court" or select two "Royals" or "Ambassadors" rather than singular gendered titles. Result: This allows any combination of winners (e.g., two women, two men, or trans and cisgender students) and gives students the option to choose their preferred title. 2. Matching Elected Titles to Gender Identity In many school districts, if a student campaigns and is elected by their peers, the school permits them to accept the title that aligns with their gender identity. Adaptability: Administrators allow transgender boys to be crowned King and transgender girls to be crowned Queen, reflecting their identity and social transition at school. 3. State Laws and Restrictive Policies Depending on state-level legislation, some schools are legally required or choose to restrict students from running for, or being crowned with, titles that do not correspond with the sex listed on their official school records. Consequences: These strict regulations have sometimes resulted in public controversies or legal challenges from organizations like the American Civil Liberties Union. 4. Total Elimination of Courts To avoid controversy, some high schools have completely abolished the homecoming court tradition. Reasoning: Administrations and student government associations have occasionally voted to remove the event altogether, citing that traditional gendered courts can inadvertently exclude or make non-binary or transgender students uncomfortable. 5. Gender Assigned on Birth Certificate In order to be the king, you have to be identified as male on your birth certificate. In order to be a queen, you have to be identified as a female on your birth certificate. 6. Student Input Approach Have the student body vote on whether or not they feel like transgender candidates should be allowed. The students are the ones choosing the candidates. -Ken
Recommended Motion(s):
Motion to adopt policies 2008, 3003, 3003.1, 3004.1, 3048, 3061, 4017, 4019, 4056, 5001, 5003, 5035, 5048, & 6046 on first reading and to waive second reading Passed with a motion by Board Member #1 and a second by Board Member #2.
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12.5. Discuss, consider, and take all action necessary to all policies included in the required annual review of policies 3040, 4031, 5001, 5018, 5045, 5054, & 5057
Agenda Item Type:
Action Item
Rationale:
State statute requires that board policies 3040, 4031, 5001*, 5018, 5045, 5054, & 5057 are reviewed annually by the board.
*Note: Policy 5001 is being updated, as a result of the annual policy review and appears on agenda item #12.4 on this board agenda.
Recommended Motion(s):
Motion to approve policies 3040, 4031, 5018, 5045, 5054, & 5057 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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13. Discussion Items
Agenda Item Type:
Information Item
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13.1. Discuss, consider, and take all action necessary to the Ravenna Bond Building Project & Take Building Tour
Agenda Item Type:
Action Item
Rationale:
1. Trophy Cases - Rellocation of 16' trophy case.
2. 16-week lead time on fire-rated glass for high school reception area. 3. Girls Wrestling Room - The school will have a $2500 deductible for the claim. Insurance has paid for the abatement of any mold from the structure. They have purchased a new $12,500 wrestling mat for the school, and they will pay to have all the existing insulation and wall board (drywall) professionally replaced. The school should also receive a small credit, as part of the insurance settlement for the north wall of the wrestling room, which was going to be removed as part of the renovation anyway. The school will have some gutter work to do to eliminate the water on the north side of the wrestling room. 4. Meeting Minutes from the Last OAC Meeting Appear Below: Meeting Minutes from 6-2-26 OAC Meeting
The meeting reviewed construction progress, outstanding scope items, pricing changes, and site constraints affecting schedule and work sequencing. Lisa provided the primary field status and cost updates; Jacob provided technical clarification on slab moisture/grinding and ADA slope. Masonry and site schedule: Masonry in the shop is finishing with constrained space; stairs will be set in the next few days. Rust work is about 75% complete. Concrete flatwork is scheduled for June 8. Footings for life-skills connection, main entrance, and middle-school entry are planned for June 4-5 pending rain to enable steel installation. Deliveries and lead times: Efficient Steel deliverables expected Friday 6-5. The reception area storefront is a 20-minute fire-rated glass system with a 16-week lead time; Lisa has discussed temporary/alternate measures with the fire marshal and is awaiting confirmation. Concession area wiring was found to be retrofit-style and outside current electrical scope; receptacle/switch locations and a reframed roll-up door remain undecided. Finishes and technical issues: Locker room slab is thicker than expected requiring tile removal and integrated dry pack/concrete work; specified HPC surface requires a 28-day cure and an accelerated product is available at extra cost. ADA shower/entry slope clarified at 1/4" per foot; pour/form strategy agreed for slope separation. Debate over whether exposed welding gas piping should be painted concluded painting optional. Workspace Flooring flagged moisture mitigation/grinding claims; Jacob noted grinding is not typical absent evidence of moisture migration. Change orders, allowances, and pricing: Lisa reviewed PR9/PR10; PR10 yields a net credit of about $13,000 by retaining existing block walls, with an added $6,100 for brick/block detailing and a TAC board cost of $550.55 from post-fit inflation. Allowances recorded: $545 for concrete testing and $901 for concrete fill gravel. COR 7 documentation (rejected roof hydrant) can be uploaded though it was not accepted. MEP, fire, and safety: Fire sprinkler in the shop delayed by scaffolding and block; some rooms will require masonry to decking or temporary hard-lid/drywall closures. Fire alarm panel is producing trouble alerts in storage room 148; vendor follow-up and monitoring are unresolved and Lisa asked Protex whether portions can be isolated during summer demo while still monitored. Office panel swap planned that will interrupt some internet services; removal of obsolete HVAC units above office areas pending confirmation of duct/connects. Obsolete intercom and gray wiring through ramp/shop area needs tech contact (Dave) coordination. Labor, procurement, and administration: Demo crew availability is constrained for summer; Lisa is pushing for additional crews and asked subs (Ken and Zach) about extra labor for short tasks. Lisa noted payroll/pay application processing delays due to vacations and a funeral and committed to reviewing and submitting the pay application imminently. Several outstanding decisions remain (concession electrical scope, roll-up door reframing, insurer vs change order on west wall demo), and those items were identified as unresolved.
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14. Elementary Principal's Report
Agenda Item Type:
Information Item
Rationale:
Thank Yo
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15. Secondary Principal's Report
Agenda Item Type:
Action Item
Rationale:
Principal Report June Board Meeting Academic Student Behavior/Mental Health
Activities
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16. Superintendent's Report
Agenda Item Type:
Action Item
Rationale:
1. Jones Freeholder Petition Final Decision - Attached
2. NEE - Teacher Observation Reports for End of 2025-26 School Year Attached for Elementary and High School 3. Girls Wrestling Room Update-New wrestling mat, abatement work completed, working with builder, architect, and insurance company on a settlement. 4. Summer Project List This Summer:
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17. Board Report
Agenda Item Type:
Action Item
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18. Positive Comments
Agenda Item Type:
Information Item
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19. Adjournment
Agenda Item Type:
Action Item
Recommended Motion(s):
Motion to adjourn at ??? PM Passed with a motion by Board Member #1 and a second by Board Member #2.
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