May 11, 2026 at 8:00 PM - Board of Education Regular Meeting

Rationale: 

1.  Review monthly bills using the EMeetings Software.

2.  Review all credit card transactions for the month

3.  Finance Committee Members Sign-off on the review of monthly bills, credit card transactions, and district fund balances.

4.  Approve superintendent's expenses

5.  Lunch Fund Review-Monthly Lunch Fund Balance Worksheet Attached

6.  General Fund Review-Monthly General Fund Balance Worksheet Attached

7.  Payroll Ledger Review

8.  Insurance Billing Review

9.  ACH Payroll Review

10.  Transfers and Interfund Loan Report (Updated Report Attached) - $316,765.63 needs to be transferred from the Special Building Fund to the Bond Fund to make the June Bond Fund Payment.  Bond Fund Balance as of 5-11-26 is $316,038.74.

14.  LB803- LB803 Update-These changes won't go into effect until the 2027-28 budget cycle.  So, next summer the superintendent will provide a "reminder update."  The big changes are that EVERY taxing political subdivision will attend the joint public hearing and at least one board member will need to attend.  With ALL of the taxing entities participating, it will make the joint public hearing much longer.  We also have to notify the county of the date of our budget hearing in June and the joint public hearing will occur between July 1-15, as part of the new law.  The voting standard for tax increases is a 2/3rd's majority.

Rationale:  Attached is a copy of the annual TIF Report from The City of Ravenna

Rationale:  Mr. Ellis and some students will be in to provide a brief summary of FBLA Activities this year and request the funds to travel to the National Leadership Conference.  A summary of the cost breakdown is attached for review and consideration by the board.

Rationale:  There is an old Ravenna Bluejay Mascot costume that the cheer department no longer wishes to use.  Mrs. Musil is requesting that it be declared surplus for immediate sale or disposal.  A photo of the costume is attached to this agenda item.


 

Rationale:  Mrs. Maulsby has more books to be declared as surplus for sale or disposal.  A list of the books is attached to this agenda item.

Rationale:  This unit is an "air conditioning only" unit, has no heating capacity, and is only about 3 years old.  The item will be advertised for bid to all and any interested bidders, once it is declared as surplus.

Rationale:  There are a number of items from the concession stand that Hilary and Shari would like to declare as surplus for sale or disposal as they are no longer used or the equipment is beginning to show its age.  Those items include a grill, a pretzel warmer, and a chili crockpot.  Pictures of the times are attached.

Rationale:  While cleaning out the wood shop for the construction remodel, there was a lot of stuff that has been not used in years and is just gathering dust.  Mr. Lammers would like the items to be declared as surplus, so that he no longer has to store them.  Photos of the items are attached.

Rationale:  Mrs. Drahota is asking that these items be declared as surplus, as they will not be used in her future LMHP Office.  The items include two end tables, a tv stand, and a book shelf.

Rationale: 

Members of the Public, 

This is the portion of the board meeting when we invite anyone in attendance to address the board of education. If you would like to speak to the board regarding any of the items on tonight's agenda or a public concern, now is your opportunity to do so.  Please review the orange sheet (found on the visitors' chairs) of paper that contains the guidelines for public participation.  If you wish to speak to the board at this time, please let me know.  "Would anyone like to address the board at this time?"

 

AFTER THE PERSON(S) INDICATE(S) THEY WISH TO SPEAK

1.  Please stand and state your name?

2.  What topic will you be speaking on?

3.  Are there others in the room who wish to speak to the same topic? (If so, ask that they be recognized so that 30 minutes of time for public comment can be apportioned as per the policy-5 minutes per person).

4.  Optional-"Please understand that public comment is your opportunity to speak to the board and present your concerns, thoughts, feelings, ideas, and observations.  Members of the board are happy to hear from members of the public, but the board will not engage in conversation or dialogue with you during public comment."

4.  "You'll have approximately 5 minutes to address the board, as we allow 5 minutes per person and a total of 30 minutes for public comment.  You may begin when you are ready?"

 

 

 

Rationale:  Due to the remodeling in the elementary office area, some storage will be diminished.  Cabinets will be installed in the teacher's workroom to assist with storage capacity.  Bids for installation of the cabinets are attached to this agenda item and the bid tabulation appears below:

Bid Tabulation:
Gubbels Construction: $13,250
Panowicz Construction: $3,800
Gray Construction: $3,875

Rationale:  As a result of the construction addition being placed on top of the existing well line that supplies the football field and the south lawn with water, a new line will need to be run for irrigation purposes.  The superintendent reached out to 3 contractors who specialize in such work to get competitive bids including: Midlands Contracting, Midlands Mechanical, and Forward Well Service.  The bids that were submitted by the Friday, May 8th, deadline are attached to this agenda item.


Bid Tabulation:
Forward Well Service: $11,922.44

Rationale:  Each year the board of education, in consultation with the superintendent and the school's bookkeeper, review and set the meal prices for the upcoming school year.  

The information below shows the current meal prices and the proposed meal prices for the 2026-27 school year.  The proposal is a 5 cent increase on breakfasts, a 5 cent increase on regular milk, and a 10 cent increase on lunches.  

The PLE (Paid Lunch Equity) Tool was used by the superintendent to come up with the calculation for the recommended increase.  The PLE Tool is what NDE advises school district use to determine minimum cost increases for the school lunch program.


Current Meal/Milk Prices:

K-6 Breakfast: $2.20
7-12 Breakfast: $2.35
Adult Breakfast: $2.95

K-6 Lunch: $3.35
7-12 Lunch: $3.55
Adult Lunch: $4.65

Regular Milk: $0.50
Special Milk: $0.30



Recommended Meal/Milk Prices for 2026-27:

K-6 Breakfast: $2.25
7-12 Breakfast: $2.40
Adult Breakfast: $3.00

K-6 Lunch: $3.45
7-12 Lunch: $3.65
Adult Lunch: $4.75

Regular Milk: $0.50
Special Milk: $0.30
 

Rationale:  The bond fund doesn't currently have adequate funds to make the bond fund payment that is due in June.  So, we will need to execute the budgeted transfer from the Special Building Fund to the Bond Fund.  This loan will need to be paid back within 2 years, which should not be an issue as this is just a cash flow issue, as we wait for the entire tax draw for fiscal year 2025-26 to filter into the Bond Fund.

The current balance in the Bond Fund is: $316,038.74

Rationale:  As part of our on-going policy review, board members should please review our 5000 Series Board Policies in advance of the April Board Meeting.  The superintendent will do the same and provide any suggested revisions to the Board Policy Committee & to the whole board at the April Board Meeting.  It's simply best practice to continually engage in a review of board policies.

These, and all other board policies, are available at: https://meeting.sparqdata.com/Public/Organization/64

Rationale:  As part of our on-going policy review, board members should please review our 6000 Series Board Policies in advance of the April Board Meeting.  The superintendent will do the same and provide any suggested revisions to the Board Policy Committee & to the whole board at the April Board Meeting.  It's simply best practice to continually engage in a review of board policies.

These, and all other board policies, are available at: https://meeting.sparqdata.com/Public/Organization/64

Rationale:  Mr. Lewandowski is requesting to purchase curriculum for his curriculum. The curriculum will be used in animal science, large animal science, plant science, agronomy, plant sciences, basic ag and the introductory junior high agriculture classes.
 
Examples of the curricular materials can be found at the follow link:  https://www.onelessthing.net/apps/downloads/orders/8761132810465

Rationale:  1.  Irrigation Line
2.  Elementary Workroom Cabinets
3.  Bluejay Blue
4.  EFIS Color
5.  Building Project Schedule Attached
6.  Summary of OAC Meeting Notes from 5/7/26 are Below

The meeting reviewed site damage, submittals, change orders, signage, and scope/structural issues across the demo and shop areas. Attendees confirmed progress would continue despite inclement weather and reviewed required minor adjustments.

Site damage: Lisa reported a cut control wire impacting heating and cooling and localized damage in one corner and the basement; locating the issue requires tracing fiber or similar utilities. Routing near stairs, the north corridor connection, and the waiting room path were discussed; the north-corridor bargeways are under control and the roof is on. Structural review noted a masonry pillar/column at the locker-room wall that may remain; the team will evaluate finish options (brick, drywall, storefront framing). Ceiling plans will retain portions of existing ceilings and add new areas with decisions needed on bulkheads where new and existing ceilings meet.

Change orders and budget: Lisa confirmed recovery of charges for a roof hydrant installation and has compiled change orders, including previously approved items, with backup for Ken and Joseph to review and sign; three copies of a change order were circulated for signature. Allowance-log additions include a physician item and spray foam installation. The team noted iterative communications on the change order.

Signage and submittals: A supplier submitted an incorrect marker-board series; Lisa has sent clarifying questions and will follow up. Lisa presented a metal color sample ("blue blood"); the team agreed the podium blue is acceptable. Janice's approval is pending for the brown so both colors can go forward for mock-up approval. Signage details were clarified: only the south-side high-school entrance sign will be lit; two Blue Jay logos will include one lit monument logo revised for a halo/glow effect; selections will be highlighted and returned to the vendor for a corrected submittal. FRP samples for wet-area wall protection and ISS locations were reviewed, with wall padding considered as an alternative to FRP. Lighting and sign PDFs were corrected and forwarded through Teresa for ordering review.

Scope and rated walls: Two storage rooms—one for oxygen for a welder and one housing a fan flow unit—were confirmed as incidental uses triggering a fire-rating decision. The team discovered existing six-inch new block that may allow keeping existing walls rather than removing and installing rated walls, which could reduce scope and prompt a PR to capture credits; a slip track at the top may be added depending on final framing decisions. Demo sheets and areas to be inspected were noted for forthcoming evaluation.

 

Rationale:  Thank You:
I want to thank the teachers, staff, and students for another great year.  

Spring Assessments
NSCAS and MAP Spring Assessments have all been completed.

Kindergarten/Senior Walk
On Friday, May 8, we had the seniors and kindergartners walk the halls dressed in their graduation gowns.  It is a nice tradition. To view the video, CLICK HERE

Bluejay Branch Bank - Year-End Information
Total Students with Bank Accounts — 112
Average Number of Deposits Each Week — 52
Total Number of Deposits Made — 1,685
Total Weeks Open — 33
Total Amount Saved — $13,959

Upcoming Activities:
Egg Drop - May 11, 2:30 pm
Kindergarten Grad Rehearsal - May 11, 9:00 am
Kindergarten Graduation - May 12, 9:30 am
Field Day - MAY 12, 1:00 pm
Staff- Student Game - May 13, 9:00 am

 

Rationale: 

Principal Report May Board Meeting

 

Academic

• 32 seniors graduated on Saturday, May 9th. 

• Students' schedules are completed for the upcoming school year. 

• The ECHO Awards were held on Friday, April 24th, to recognize our 7–12 students and their academic successes. 

Student Behavior/Mental Health

.  

Activities

• Students attended the State Science Olympiad on Saturday, April 18th. 

  • Arnold Kyhn and Robbie Gentrup placed 4th in the Robot Tour.

  • Orin Kyhn and Reid Braddy are State Champions in both Boomliever and Scrambler.

• The band and choir put on the high school spring concert on Tuesday, April 28th, followed by the JH spring concert on Tuesday, May 5th. 

• The JH girls 4x400 meter relay team qualified for the state meet in Gothenburg. 

  • The team currently has the 3rd fastest time in the state. 

• JH Broken Track Records

  • Eloise Rager - 100 

  • Abbie Osten - 1600

  • Lucy Bolling, Adleigh Bock, Kymber Sundermeier, Camila Magana Conde 4x400

• Mannox Martin has broken both the shot and discus records.

  • 63 '9 Shot Put — 2nd best throw in the state in all classes.

  • 175 '1 Discus — 10th best throw in the state in all classes.

• FBLA Qualified for Nationals in San Antonio at the end of June.

  • Owen Standage and Maggie Huryta in social media strategies.

  • Kloe Sundermeier and Madison May in financial planning.

  • Josy Moore in future business leader.

  • Emma Gentrup in future business educator.

• Personal Finance qualified for Nationals in Atlanta in 2 weeks.

  • Josey Moore, Madison May, Breckyn Wick, and Natalie Deines.

Rationale: 
1.  Trees were planted on April 20th, in conjunction with the grant the school received last year.

2.  Retirees Gifts & Cards

3.  Staff Appreciation Meal at Golf Course on Friday, May 15th, at 12:00 (noon)  

4.  LB803 Update-These changes won't go into effect until the 2027-28 budget cycle.  So, next summer the superintendent will provide a "reminder update."  The big changes are that EVERY taxing political subdivision will attend the joint public hearing and at least one board member will need to attend.  With ALL of the taxing entities participating, it will make the joint public hearing much longer.  We also have to notify the county of the date of our budget hearing in June and the joint public hearing will occur between July 1-15, as part of the new law.  The voting standard for tax increases is a 2/3rd's majority.

5.  Summer Project List-Below is what we are thinking for the next couple of summers:

This Summer:

• Elementary Office Cabinets -  $23,095 +$3,800 — We will need a contractor to install these.  The superintendent will contact local contractors and get an installation bid. - Owner Directed
• Concession Stand Cabinets - $10,499 - Dan Cyboron will make the time to install these. - Owner Directed
• Exterior Signage - $39,862.88 - Exterior signage for the construction project is owner directed.  BD went back and got additional bids from a different sign company, after original pricing came in at over $80,000.  By not lighting a couple of the exterior signs and using a different sign company, the cost has come down to $39,862.88, which is still $19,863 over the budget price of $20,000. - Owner Directed
• Irrigation Line for Football Field (Estimate Attached) - $11,922.44  The current underground line from the well is going to be abandoned, as it runs underneath the new addition and presents a potential, future hazard (it is 50 years old, and it could burst and cause a sinkhole).  So, it will need to be replaced.  The estimate is over $10,000, so we will probably want to get multiple bids.  - Owner Directed
• Walk-In Cooler Repair—$2,310 (Hand Machine will provide the materials and Dan Cyboron will install the metal, which will be about 1/2 the cost of the other bidder.).  
• Painting Hallways in JH/SR-$3,757 (Randall's Painting - Pleasanton)
• Ceiling Tile Replacement- $49,684 ($33,500 + $7,000 for removing fire devices and reinstalling them by Midwest Alarm + $9,184 for cabling trays)
• Bus Barn/FFA/Welding Lab Roof Replacement-$35,500 (Insurance will pay for this.)
• Pre-School Concrete 15' x 45' Playground Pad-$4,725
• Football & Track Stadium Handrails - (Randall's Painting - Pleasanton.)-$1,464
• LED Lighting Replacement in Elementary (Lower Elementary & Elementary Music Room)-$5,000
• Tiny Toilet-$11,600
• Veteran's Memorial (Metal Cap, Mortar Replacement, Concrete, Vases, & Flag Holders) - $7,000 (RPS Foundation will pay for this).
• Total Estimate:  $206,419.32;  District's Responsibility: $163,919.32