November 9, 2023 at 5:30 PM - GIPS BOE Regular Meeting

Rationale: 

It is 5:____PM and I now call to order the Grand Island Public Schools Board of Education Meeting.  This is the November 9, 2023 meeting.  Notice of this meeting has been advertised in the Grand Island Independent, which is the District's designated method of giving notice of these meetings.

We want those in attendance to know that copies of the Open Meetings Act are available at the entrance to the Board Room.  If anyone in attendance is interested in addressing our Board, you are welcome to do so.  We simply request that you complete the appropriate form and turn it in to us so that you may be recognized during the Requests to Address the Board part of our meeting.  If you have not already completed the form, please see the staff person outside the entrance to this room.  Public comment is welcome. We do ask that no signs be brought into the boardroom.

Mrs. Dibbert, will you please call the roll?

Rationale:  Roll Call.

Rationale:  The first item on the agenda tonight is the Consent Agenda.  The Consent Agenda to be approved is as follows:

(items read.)

This is the Consent Agenda as published.  Would anyone like to remove any items or add any items to the Consent Agenda? (pause)

Does anyone have a potential conflict of interest on agenda item 3.3? If so, please state the check number that you will be abstaining from voting on.

Rationale:  Standing Committees
 A monthly agenda presented to the board and community on the major items discussed and under consideration in the standing committees.  
 

• Finance and Facilities Committee
• Leading for Learning Committee
• Personnel Committee
• Policy Committee
• Public Relations and Partnership Development Committee
• Governance Committee
• GNSA/Legislative Committee

Rationale: 

• Each person addressing the board will be allowed 5 minutes. The Board of Education has the prerogative to limit speaking to 3 minutes when there are three or more patrons to allow speakers an opportunity to address the Board in a timely manner.
• We allocate up to 30 minutes for addressing the board at each regular board meeting.
• Please face the Board,  not the audience when you speak
• We want to hear what is being said so we ask the audience to refrain from making comments or sounds that make it hard to hear the speaker. 
• No signs are allowed in the boardroom.
• We will not engage in dialogue with patrons presenting to the Board, the purpose of the requests to address the board is to listen to patrons.
• The Board president and superintendent will identify staff to follow-up on information requested from patrons when necessary.
• At regular business meetings any school district-related matter can be presented to the Board, but only agenda items can be acted upon during a given meeting. At special meetings, comments will be limited to the subject of action items of the meeting's agenda. 
• Speakers will not be permitted to make defamatory comments, or use abusive or vulgar language. 
• Expressions of personal complaints about staff or students are discouraged at public meetings. Concerns about individuals should be brought to the attention of the appropriate administrative authority. Specific building or program concerns should be brought to the attention of the building principal or program supervisor.

Rationale:  In compliance with Nebraska PL 79-724 and GIPS Board Policy 2230

Rationale:  GIPS has been using some form of Kronos (UKG) Workforce Plus for time and attendance and SmartFind Express (SFE) for leaves management and substitute placement since January 2010 when GIPS initially implemented our current accounting/HR software "School ERP Pro" by Tyler Technologies. Kronos (UKG) has announced that Workforce Plus on premise deployments will enter end of life as of March 31, 2027. However, as early as October 2019 GIPS had identified the need to migrate to a more robust software platform but the COVID-19 pandemic brought that process to an abrupt end. Regardless, the need for a more modern approach to managing these activities (Time & Attendance, Leaves Management, Substitute Placement Software) as never been more apparent for the following reasons;

1. The desire to be more competitive in hiring practices by moving classified staff to a bi-weekly payroll cycle (not possible with our current software and processes).
2. Full API (Application Program Interface) between TimeClock Plus and School ERP Pro.
3. 100% paperless time and attendance payroll processing, leaves management, substitute placement.
4. Real time 24/7/365 one version of the truth for employees leaves and balances.
5. More modern substitute placement via (text, email, IM, etc) rather than phone calls alone.
6. Clock In Clock Out via smartphone technology with geofencing plus via time clocks and kiosk.
7. Data analytics for informed decision making.
8. elimination and streamlining the number of software vendors and processes both internally and externally to GIPS.
9. Full compliance with labor and wage laws and regulations around complex FMLA and other related issues.
10. Cost avoidance by reducing error rates via manual computational errors with current process

Among many other benefits to the organizational processing of time & attendance, leaves management, substitute placement.

Rationale:  5441 AUTHORIZED USE OF DISTRICT VEHICLES

Rationale:  5510 FOOD SERVICES MANAGEMENT

Rationale:  5521 COPYRIGHT COMPLIANCE

Rationale:  5521.1 COPYRIGHT COMPLIANCE Addendum

Rationale:  5522 MAIL AND DELIVERY SERVICES

Rationale:  5530 INSURANCE MANAGEMENT

Rationale:  GIPS has been using some form of Kronos (UKG) Workforce Plus for time and attendance and SmartFind Express (SFE) for leaves management and substitute placement since January 2010 when GIPS initially implemented our current accounting/HR software "School ERP Pro" by Tyler Technologies. Kronos (UKG) has announced that Workforce Plus on premise deployments will enter end of life as of March 31, 2027. However, as early as October 2019 GIPS had identified the need to migrate to a more robust software platform but the COVID-19 pandemic brought that process to an abrupt end. Regardless, the need for a more modern approach to managing these activities (Time & Attendance, Leaves Management, Substitute Placement Software) as never been more apparent for the following reasons;

1. The desire to be more competitive in hiring practices by moving classified staff to a bi-weekly payroll cycle (not possible with our current software and processes).
2. Full API (Application Program Interface) between TimeClock Plus and School ERP Pro.
3. 100% paperless time and attendance payroll processing, leaves management, substitute placement.
4. Real time 24/7/365 one version of the truth for employees leaves and balances.
5. More modern substitute placement via (text, email, IM, etc) rather than phone calls alone.
6. Clock In Clock Out via smartphone technology with geofencing plus via time clocks and kiosk.
7. Data analytics for informed decision making.
8. elimination and streamlining the number of software vendors and processes both internally and externally to GIPS.
9. Full compliance with labor and wage laws and regulations around complex FMLA and other related issues.
10. Cost avoidance by reducing error rates via manual computational errors with current process

Among many other benefits to the organizational processing of time & attendance, leaves management, substitute placement.

Rationale:  2481 NEWS MEDIA SERVICES AT BOARD MEETINGS on Final Read

Rationale:  5205 FACILITIES FOR MILK EXPRESSION on Final Read

Rationale:  5210 SAFETY PROGRAMS on Final Read

Rationale:  5220 FIRST AID on Final Read

Rationale:  5312 STUDENT CONDUCT ON SCHOOL BUSES on Final Read

Rationale:  5312.1 Student Conduct on School Buses Contract on Final Read

Rationale:  5320 SCHOOL TRANSPORTATION SAFETY PROGRAM on Final Read

Rationale:  5320.1 School Transportation Safety Program Guidelines on Final Read

Rationale:  5322 TRANSPORTATION EXTRACURRICULAR ACTIVITIES on Final Read

Rationale:  A monthly report to the Board and community on the major items discussed and under consideration by the Grand Island Public Schools Foundation.

Rationale: 

________ will present the student representative's report to the board. 

Rationale: 

Mr. Fisher will present the superintendent report. 

Rationale: 

The Board will convene into executive session for the purpose of discussing negotiations and the Superintendent's evaluation.

Rationale:  Regular Board of Education Meeting - Thursday, December 14, 2023 at 5:30 p.m.