Public Meeting Agenda: September 14, 2017 at 6:35 PM - GIPS BOE Regular Meeting

1. CALL TO ORDER

Speaker(s): Board President

Rationale:

It is 6:____PM and I now call to order the Grand Island Public Schools Board of Education Meeting. This is the September 14, 2017 meeting. Notice of this meeting has been advertised in the Grand Island Independent, which is the District's designated method of giving notice of these meetings.

We want those in attendance to know that copies of the Open Meetings Act are available at the entrance to the Board Room. If anyone in attendance is interested in addressing our Board, you are welcome to do so. We simply request that you complete the appropriate form and turn it in to us now so that you may be recognized during the Public Forum part of our meeting. These forms are also located by the entry doors of this room.

Ms. Celmer, will you please call the roll?

Attachments: (2)

Notice of September 14 2017 BOE Mtg

9/7/2017 at 8:51 AM
Sept 14 2017 Reg Bd Mtg Agenda

9/13/2017 at 2:35 PM

2. ROLL CALL

Rationale: Roll Call.

3. MISSION STATEMENT

Rationale:

The Mission

Every Student, Every Day, a Success! In educating students, we teach hearts as well as minds.

Student Commitments

Within the Grand Island Public Schools,
- Every student will be taught to read, write, and communicate effectively; solve problems; think critically; persist through adversity; acquire and apply knowledge; and demonstrate mastery through performance to the best of the student's abilities.
- Every student will be considered as an individual and be provided with the supports needed to realize his or her own talents and goals.
- Every student will be treated with fairness and dignity.
- Every student will experience a sense of belonging, contribution, and success.
- Every student will develop responsibility and show respect for others as well as oneself.

4. CONSENT AGENDA

Speaker(s): Board President

Rationale: The first item on the agenda tonight is the Consent Agenda. The Consent Agenda to be approved is as follows:

(items read.)

This is the Consent Agenda as published. Would anyone like to remove any items or add any items to the Consent Agenda?

4.1. Minutes from the September 7, 2017 Public Hearing on Budget and minutes from the August 10, 2017 Regular Meeting

Attachments: (2)

Aug 10 2017 Reg BOE Mtg Minutes

8/15/2017 at 2:55 PM
Sept 7 2017 Budget Hearing Mtg Minutes

9/8/2017 at 7:43 AM

4.2. Claims as submitted

Attachments: (1)

09.14.2017 Claims

9/6/2017 at 7:21 AM

4.3. Staff Adjustments as submitted

Attachments: (1)

091417 Staff Adjustments

9/6/2017 at 8:11 AM

4.4. Treasurer's Report as submitted

Attachments: (1)

09-14-2017 Treasurers Report (August 2017)

9/6/2017 at 7:25 AM

4.5. Policy

4.5.1. 4320 RENTALS AND SERVICE CHARGES first read

Attachments: (1)

4320 RENTALS AND SERVICE CHARGES

8/29/2017 at 5:03 PM

Goals:

Strategic Plan Objective 02 - GIPS will ensure that learning is enabled through safe, comfortable, and welcoming environments.

4.5.2. 8340 PART TIME ENROLLMENT first read

Attachments: (1)

8340 PART TIME ENROLLMENT

8/29/2017 at 5:01 PM

Goals:

Strategic Plan Objective 03 - Every Grand Island student will have meaningful, personal connections to support their own well-being and develop their confidence, resiliency and adaptability.

4.5.3. 8580 STUDENT INTERVIEWS first read

Attachments: (1)

8580 STUDENT INTERVIEWS

8/29/2017 at 5:02 PM

Goals:

Strategic Plan Objective 02 - GIPS will ensure that learning is enabled through safe, comfortable, and welcoming environments.

4.6. Grant Report Update

Attachments: (1)

September 2017 Grant Report

9/5/2017 at 2:41 PM

4.7. Approval of Agenda as submitted

Attachments: (1)

Sept 14 2017 Reg Bd Mtg Agenda

9/13/2017 at 2:36 PM

5. OATH OF OFFICE

5.1. OATH OF OFFICE for Katelyn Hill, Student Representative

Speaker(s): Dr. Dexter

Rationale:

Dr. Dexter will administer the Oath of Office to Katelyn Hill, the new student board member for 2017-2018 school year.

Attachments: (1)

2312 BOARD MEMBER OATH OF OFFICE

8/29/2017 at 5:05 PM

Goals:

Strategic Plan Objective 04 - Every Grand Island student will be empowered to take ownership of their learning and have skills in critical thinking, communication, collaboration, and creativity through rigorous academic instruction and personalized, real-world learning experiences.

6. PUBLIC FORUM

7. INFORMATION ITEMS

7.1. Campus Highlights

7.1.1. West Lawn Elementary

Speaker(s): Mr. Holley and Ms. Erickson

Rationale:

Principal Holley, Stephanie Erickson and members from the West Lawn Student Leadership Team and Safety Patrol will present on the West Lawn Elementary Student Leadership Team and School Beautification Project.

7.1.2. Dodge Elementary

Speaker(s): Ms. Hedrick

Rationale:

Leasa Hedrick and the Dodge summer school team will present on the Dodge Summer Reading Program - Mystery Festival.

7.2. GIPA Update

Speaker(s): Dr. McDowell

Rationale:

Dr. McDowell will present an update on the Grand Island Preparatory Academies.

Goals:

Strategic Plan Objective 04 - Every Grand Island student will be empowered to take ownership of their learning and have skills in critical thinking, communication, collaboration, and creativity through rigorous academic instruction and personalized, real-world learning experiences.

7.3. Stolley Park Utility Easement

Speaker(s): Mr. Petsch

Rationale:

Mr. Petsch will speak on the Stolley Park Utility Easement.

Attachments: (1)

Stolley Park Utility Easement

8/30/2017 at 2:48 PM

7.4. Student Representative Report

Speaker(s): Ms. Katelyn Hill

Rationale:

Ms. Hill, student representative, will present a report on GISH activities.

7.5. Construction Update

Speaker(s): Mr. Petsch

7.6. Superintendent Report

Speaker(s): Dr. Grover

8. ACTION ITEMS

8.1. Substitute Teacher Pay Rate Proposal

Speaker(s): Mr. Stelk

Rationale:

Mr. Stelk will ask the board to approve the FY17-18 substitute teacher pay rate proposal. Substitute teachers play a vital role in supporting the district's mission. Therefore, it is imperative the district offer a competitive substitute teacher rate of pay, ensuring our ability to attract and retain a sufficient pool of substitute teachers to meet our needs on a daily basis throughout the year. The proposal includes a $2/day increase from the current pay rate.

Attachments: (1)

FY17-18 Substitute Rate Proposal

8/11/2017 at 9:16 AM

8.2. Memorial Stadium Naming Rights

Speaker(s): Mrs. Skalberg

Rationale:

Mrs. Skalberg will ask the Board to approve GIPS Foundation's request to offer naming rights as proposed at last month's BOE Meeting. The Renovation of Memorial Stadium brings many opportunities to honor and preserve our rich history, as well as look to the future needs of our students and community. With future and present needs in mind, it is appropriate to consider diverse ways to meet the financial undertaking of this project while engaging members of our community. This level of involvement will help bring new life and function to a facility that although well kept, needs rigorous updating to meet current standards. A standard practice employed in capital fundraising efforts of this size and scope is the targeted use of naming rights on spaces connected to the project in return for substantial philanthropic gifts. The GIPS Foundation requests the ability to offer naming rights as part of a successful campaign strategy.

Attachments: (1)

Memorial Stadium Naming Rights

9/13/2017 at 2:06 PM

8.3. College Street Utility Easement

Speaker(s): Mr. Petsch

Rationale:

Mr. Petsch will ask the board to approve the College Street Utility Easement with the City of Grand Island as described below. With the City of Grand Island vacating College Street a thirty-foot utility easement is necessary.

30' UTILITY EASEMENT DESCRIPTION
A TRACT OF LAND LOCATED IN PART OF SCARFF'S ADDITION TO WEST LAWN, CITY OF GRAND ISLAND, HALL COUNTY, NEBRASKA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF BLOCK 4, SCARFF'S ADDITION TO WEST LAWN, SAID POINT BEING THE POINT OF BEGINNING; THENCE EAST, ALONG THE SOUTH LINE OF BLOCK 4, BLOCK 3, AND BLOCK 2, SCARFF'S ADDITION TO WEST LAWN, TO A POINT BEING THE SOUTHEAST CORNER OF SAID BLOCK 2, SCARFF'S ADDITION TO WEST LAWN; THENCE SOUTH, 30 FEET ALONG THE WEST RIGHT-OF-WAY LINE OF LAFAYETTE AVENUE; THENCE WEST AND PARALLEL TO SAID SOUTH LINE OF BLOCK 4, BLOCK 3, AND BLOCK 2, SCARFF'S ADDITION TO WEST LAWN, TO A POINT ON THE EAST RIGHT-OF-WAY LINE OF CUSTER AVENUE AND SAID POINT BEING 30 FEET SOUTH OF SAID SOUTHWEST CORNER OF BLOCK 4, SCARFF'S ADDITION TO WEST LAWN; THENCE NORTH, ALONG SAID EAST RIGHT-OF-WAY LINE OF CUSTER AVENUE 30 FEET TO THE POINT OF BEGINNING. SAID EASEMENT CONTAINS A CALCULATED AREA OF 32,278 SQUARE FEET OR 0.74 ACRES MORE OR LESS.

Attachments: (3)

College Street Utility Easement Description

8/11/2017 at 9:22 AM
College Street Utility Easement Form

8/11/2017 at 9:22 AM
College Street Utility Easement Plat

8/11/2017 at 9:22 AM

8.4. Jefferson Subdivision Plat

Speaker(s): Mr. Petsch

Rationale:

Mr. Petsch will ask the board to approve the proposed Jefferson Subdivision Plat. As part of the successful September 9, 2014 bond referendum, Jefferson Elementary School as been raised and is being rebuilt. As part of that process, Grand Island Public Schools purchased several nearby residential lots and the City of Grand Island vacated portions of West Seventh Street in order to expand the physical footprint of the entire educational site. As a result, it is necessary to replat the entire property into a single subdivision.

Attachments: (1)

GIPS Jefferson Subdivision Plat Form

8/11/2017 at 9:52 AM

8.5. Memorial Stadium Contract with CMBA

Speaker(s): Mr. Petsch and Mr. Harden

Rationale:

Mr. Petsch and Mr. Harden will ask the board to approve the job-specific contract with CMBA for the additions and alterations to Memorial Stadium. As a matter of current and past practice, Grand Island Public Schools maintains a master agreement for Architectural professional services with Grand Island based Cannon Moss Brygger Architects (CMBA).

Attachments: (1)

Memorial Stadium Contract with CMBA

8/11/2017 at 9:26 AM

8.6. Approval of Proposed Budget for 2017-2018

Speaker(s): Mr. Harden

Rationale:

On or before September 20th, all Nebraska school districts are required to hold a public hearing and adopt a budget for the ensuing school year. A public hearing was held September 7, 2017 seeking public comment on the proposed 2017-2018 school year budget. The Board must officially adopt the budget as an action item.

Attachments: (1)

GIPS FY17-18 Budget

9/13/2017 at 4:33 PM

8.7. Approval of Property Tax Resolution for 2017-2018

Speaker(s): Mr. Harden

Rationale:

All Nebraska school districts must hold a public hearing and adopt a tax levy resolution setting the ensuing school year levy rate on or before October 13, 2017. A hearing was held September 14, 2017 to obtain public input and comments on the proposed tax levy for the 2017-2018 school year. The attached tax levy resolution outlines the fiscal year 2017-2018 tax levy necessary to operate the District.

Attachments: (1)

Property Tax Resolution FY17-18

9/11/2017 at 5:58 PM

9. COMMITTEE REPORTS

9.1. Finance and Facilities Committee

Speaker(s): Mr. Brown

Rationale:

A monthly report to the Board and community on the major items discussed and under consideration in the Facility and Finance Committee.

9.2. Teaching and Learning Committee

Speaker(s): Mrs. Schutz

Rationale:

A monthly report to the Board and community on the major items discussed and under consideration in the Teaching and Learning Committee.

9.3. Personnel Committee

Speaker(s): Mrs. Schutz

Rationale:

A monthly report to the Board and community on the major items discussed and under consideration in the Personnel Committee.

9.4. Policy Committee

Speaker(s): Mr. Harms

Rationale:

A monthly report to the Board and community on the major items discussed and under consideration in the Policy Committee.

Goals:

Strategic Plan Objective 02 - GIPS will ensure that learning is enabled through safe, comfortable, and welcoming environments.

9.5. Grand Island Public Schools Foundation Report

Speaker(s): Mr. Exstrum

Rationale: A monthly report to the Board and community on the major items discussed and under consideration by the Grand Island Public Schools Foundation.

9.6. Public Relations Committee

Speaker(s): Mr. Brown

Rationale:

A monthly report to the Board and community on the major items discussed and under consideration in the Public Relations Committee.

9.7. GNSA / Legislative Committee

Speaker(s): Mr. Harden

Rationale: A monthly report to the Board and community on the major items discussed and under consideration by The Greater Nebraska Schools Association and Legislative Updates.

10. EXECUTIVE SESSION FOR THE PURPOSE OF REAL ESTATE AND STUDENT PRIVACY ISSUE

Rationale:

The Board will convene into executive session for the purpose of discussing real estate and student issue.

11. RECONVENE FROM EXECUTIVE SESSION

12. APPROVAL OF ANY ACTION DEEMED NECESSARY AS A RESULT OF EXECUTIVE SESSION

12.1. Purchase of Real Estate

Speaker(s): Mr. Harden

12.2. Student Privacy Issue

13. OLD BUSINESS

14. NOTIFICATION OF UPCOMING BOARD MEETINGS

Rationale:

October 12, 2017 - Regular Board Meeting, 6:30 P.M.

15. ADJOURNMENT

September 14, 2017 at 6:35 PM - GIPS BOE Regular Meeting

The Mission

Student Commitments

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