June 10, 2024 at 5:30 PM - Regular Board Meeting Agenda

1. Call to Order, roll call and establishment of a quorum

2. Reports and Discussions by Board and Staff:  Chris Helton, Instructional Leader; John Noel, BIS Director; Staci Repp, Student Service Director; Mike Newell, Director of Operations; Jennie Nunn, Assistant Superintendent and Superintendent's Update, Tony Hancock regarding:

• Students/Instructional
• Short Term/BIS
• Facilities
• Employee Development

3. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member would like to remove an item for individual consideration. The consent agenda consists of the discussion, consideration and approval of the following items:

3.a. May 14, 2024, Regular Board Meeting Minutes.

3.b. General Fund 22-23 check #3579 in the amount of $521.41;
Building Fund 22-23 check #6 in the amount of $1,596,000.00;
General Fund 23-24 checks #2842-3133 in the amount of $854,670.63;
Building Fund 23-24 check #4 in the amount of $83,652.11;
General Fund Encumbrances #41154-41218 & 70145--70149 in the amount of $375,104.27; No Building Fund Encumbrances, including change orders report and appropriations for FY23-24 from reports dated May 31, 2024.

3.c. Treasurer’s reports for bank statements dated May 31, 2024.

3.d. Activity Fund reports for bank statements dated May 31, 2024.

3.e. Transfer of $100,306.68 from the Activity Fund to the General Fund per resolution 70 O.S. § Section 5-129.

3.f. Approve BIS adjunct and part-time employees.

4. Proposed executive session to discuss the following personnel items:

• Employment of Early Care & Education Assistant
• Employment of IT Assistant

5. Vote to convene or not convene into executive session.

6. Acknowledge the board's return to open session.

7. Executive session compliance announcement. 

8. Motion, consideration and vote to approve or not approve the employment of an Early Care & Education Assistant.

9. Motion, consideration and vote to approve or not approve the employment of an IT Assistant.

10. Action to be considered:

10.a. Discuss and vote to approve or not approve OKACTE Insurance Plan proposal for FY24-25.

10.b. Discuss and vote to approve or not approve the Reciprocity Agreement with the Southwest Regional Tech Center for FY24-25.

10.c. Discuss and vote to approve or not approve OSSBA Membership for FY24-25. 

10.d. Discuss and vote to approve or not approve a quote/bid from Hiland Dairy Foods for Early Care & Education for FY24-25.

10.e. Discuss and vote to approve or not approve AGC of Oklahoma Education Foundation NCCER Sponsorship Agreement for FY24-25.

10.f. Discuss and vote to approve or not approve CKTC's Strategic Plan for FY24-25. 

10.g. Discuss and vote to approve or not approve Career Major Tuition Schedule/Program costs for FY24-25.

10.h. Discuss and vote to approve or not approve Activity Fund individual account guidelines for FY24-25.

10.i. Discuss and vote to approve or not approve a continuing vending machine agreement with Tallent Vending on CKTC's snack machines for FY24-25.

10.j. Discuss and vote to approve or not approve a continuing collection contract with American Collection Services, Inc., for collection of delinquent accounts for FY24-25.

10.k. Discuss and vote to approve or not approve membership with the Organization of Rural Oklahoma Schools for FY24-25.

10.l. Discuss and vote to approve or not approve the Superintendent to enter into contracts with vendors to provide services for campus maintenance and upkeep for FY24-25.

10.m. Discuss and vote to approve or not approve CKTC's Marketing Plan and Plan of Action for FY24-25.

10.n. Discuss and vote to approve or not approve the following student handbooks with one vote unless any board member would like to remove an item for individual consideration for FY24-25.

• PN Handbook
• OTA Handbook
• PTA Handbook
• Student & Consumer Handbook

10.o. Discuss and vote to approve or not approve CKTC's Organizational Chart. 

10.p. Discuss and vote to approve or not approve the new student dress code policy.

10.q. Discuss and vote to approve or not approve the purchase of a truck lift for the Diesel Service Program.

10.r. Discuss and vote to approve or not approve the purchase and installation of glass frame and doors for building #400.

10.s. Discussion and possible action to approve or not approve a one-time stipend for current FY24 employees and/or a salary increase for FY25.

11. Proposed executive session to discuss the following personnel items:

• Review applications, discuss candidates, narrow down candidates for the position of Superintendent of Caddo Kiowa Technology Center

12. Vote to convene or not convene into executive session.

13. Acknowledge board's return to open session.

14. Executive session compliance announcement. 

15. New Business - This is limited to matters not known about or which could not have been reasonably foreseen prior to the posting of the meeting agenda.

16. Announcements
Positions to fill:

• IT Assistant - Approve
• Cosmetology Licensed Instructional Assistant
• Early Care & Education Assistant - Approve
• Early Care & Education Assistant Cook/Assistant Teacher
• Truck Driver Training Teachers
• Administrative Assistant
• Maintenance - Facility Caretaker

17. Adjournment
Note: "The Board may discuss, make motions, and vote upon all matters appearing on this agenda. Such votes may be to adopt, reject, tabled, reaffirm, rescind or take no action on any agenda matter."