April 8, 2024 at 6:30 PM - Owasso Board of Education Regular Meeting

I. Call to Order and Roll Call

II. Discussion and possible action to reorganize the officers of the board of education in accordance with 70 O.S. Section 5-119

III. Special Recognition/Pledge of Allegiance - Mr. Eric Romine, Jenna Plum and Lyla Bushyhead

IV. Special Recognition of Susan St. John by Charlene Duncan

V. Reports to the Board

V.A. Superintendent - Dr. Margaret Coates

V.B. Teaching and Learning - Mr. Mark Officer

V.C. District Services  -  Mr. Kerwin Koerner

V.D. Continuous Strategic Improvement (CSI) Goal Area #2 Ram Team - Mr. Phillip Storm

VI. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes. 
 

VII. Consent Agenda:  Board to consider and take possible action on the following consent agenda items. (Dr. Coates)

VII.A. Minutes of Regular Meeting March 11, 2024

VII.B. Teaching and Learning

VII.B.i. Out of State Student Activity Trips

VII.B.ii. Memorandum of Understanding with University of Tulsa for classroom student teachers for the 2024-2025 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the Memorandum of Understanding

VII.B.iii. Agreement with Tulsa City-County Health Department for the "All about Kids Program" for the 2024-2025 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.B.iv. Contract with Junior Achievement for Owasso Public School Elementary 5th grade students to attend JA BizTown for the 2024-2025 school year at a cost of $22,500.00, to be paid by school sites as outlined in the attachment and authorize the Superintendent or designee to execute the Contract

VII.B.v. License Quote with Imagine Learning for 10 Purpose Prep Concurrent user licenses for Owasso High School for the 2024-2025 school year at a cost of $3,300.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Quote License

VII.B.vi. Memorandum of Understanding with the Tristesse Grief Center to provide school-based grief support for students and faculty for the 2024-2025 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU

VII.C. District Services

VII.C.i. Surplus item listed on the attachment District Services Surplus Items April 2024

VII.D. Technology 

VII.D.i. Quote from Dynasign Corporation for renewal of online services related to signage for the 2024-2025 school year at a cost of $2,800.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.ii. Quote from Solarwinds for renewal of licensing and support of network monitoring tools and remote software for the 2024-2025 school year at a cost of $8,293.38, as outlined in the attachment and authorize the Superintendent or designee to purchase.

VII.D.iii. Agreement with PowerSchool for renewal of licensing and support of the district student information system and related services for the 2024 - 2025 school year at a cost of $112,819.53, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.iv. Agreement with PowerSchool for renewal of licensing and support of School Messenger for the 2024 - 2025 school year at a cost of $12,057.69, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.v. Agreement with VIP Technology Solutions Group for renewal of licensing of ESET AntiVirus solution for the 2024-2025 school year at a cost of $16,250.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.vi. Estimate from CDW Amplified for renewal of licensing and support of Little SIS for Classroom cloud-based roster sync for the 2024-2025 school year at a cost of $3,750.00 as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.vii. Estimate from CDW Amplified for renewal of licensing and support of Gopher Sheets Add-On for the 2024-2025 school year at a cost of $2,700.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.viii. Quote from ImageNet Consulting for renewal of licensing and support of LaserFiche platform for the 2024-2025 school year at a cost of $2,888.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.ix. Quote from ImageNet Consulting for renewal of services and support of XMedius Cloud centralized printing and faxing platform for the 2024-2025 school year at a cost of $4,860.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.x. Quote from Gaggle for renewal of safety management services for the 2024-2025 school year at a cost of $54,450.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.xi. Quote from Vivacity Tech PBC, for renewal of licensing and support of Lenovo LanSchool lab computer management software for the 2024-2025 school year at a cost of $2,575, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.xii. Agreement with Transfinder for renewal of services and support of bus routing software and related applications for the 2024-2025 school year at a cost of $13,325.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.xiii. Agreement with SherpaDesk, DBA BigWebApps, for renewal of licensing and support of SherpaDesk online ticketing system for the 2024-2025 school year at a cost of $9,768.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.xiv. Quote from Informatics Holding Inc. for renewal of licensing and support of WASP inventory barcode system for the 2024-2025 school year at a cost of $4,320.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.xv. Quote from Marcia Brenner Associates for renewal of licensing and support of Report Creator PowerSchool plugin for the 2024-2025 school year at a cost of $1,392.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.xvi. Agreement with Telecomp Holdings Inc for renewal of Mitel phone warranty and support services for the 2024-2025 school year at a cost of $25,590.66, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.xvii. Quote from CDW LLC for renewal of licensing and support of PRTG systems monitoring sensors for the 2024-2025 school year at a cost of $1,670.04, as outlined in the attachment and authorize the Superintendent or designee to execute the purchase

VII.D.xviii. Quote from Freund Resources for renewal of licensing of sqlReports software for the 2024-2025 school year at a cost of $588.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.xix. Agreement with Samsara Inc for renewal of licensing and support of bus tracking platform software for the 2024-2025 school year at a cost of $4,680.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.xx. Quote from Classlink Inc. for renewal of licensing and support of account provisioning, rostering and analytics services for the 2024-2025 school year at a cost of $36,699.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.xxi. Agreement with United Systems for renewal of licensing and support of Filewave Mobile Device Management system for the 2024-2025 school year at a cost of $23,017.44, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.xxii. Agreement with United Systems for renewal of licensing and support of Lightspeed Web Content Filter and Lightspeed Classroom Management systems for the 2024-2025 school year at a cost of $71,500.00, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.xxiii. Agreement with United Systems for renewal of licensing of firewall appliances for the 2024-2025 school year at a cost of $60,787.35, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.xxiv. Agreement with United Systems for renewal of licensing of Aerohive/Extreme network appliances and wireless access points for the 2024-2025 school year at a cost of $87,807.40, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement

VII.D.xxv. Agreement with United Systems for renewal of support of DELL S-Series Switches for the 2024-2025 school year at a cost of $6,157.34, as outlined in the attachment and authorize the Superintendent or designee to execute the agreement.

VII.D.xxvi. Quote from Dell Direct Sales L.P. for renewal of licensing of Adobe Creative Cloud software for the 2024-2025 school year at a cost of $5,960.00, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.xxvii. Quote from Dell Direct Sales L.P for renewal of licensing of Microsoft 365 access for the 2024-2025 school year at a cost of $57,738.56, as outlined in the attachment and authorize the Superintendent or designee to purchase

VII.D.xxviii. Contract with CRW Consulting Inc. for renewal of Category 1 and Category 2 ERATE consulting services for the 2025-2026 school year at a cost outlined in the attachment and authorize the Superintendent or designee to execute the contract

VII.E. Finance

VII.E.i. Purchase orders (encumbrances) and changes to encumbrances for March 2024

VII.E.ii. Activity Financial Report for March 2024

VII.E.iii. Quote from Clearwater Enterprises for renewal of natural gas supplier agreement for the 2024-2025 fiscal year at a cost of $0.06/MMBtu above sellers' cost

VII.F. Human Resources

VII.F.i. Transitions

VIII. District Services - Kerwin Koerner

VIII.A. Receive first draft reading of proposed new Policy #1.88 - Therapy Dogs in Schools

IX. Finance - Phillip Storm

IX.A. Board to consider and take possible action on the Treasurer's Report for March 2024

IX.B. Board to consider and take possible action on proposed changes to district stipends for FY 2024-2025 as outlined on the attached summary

X. Executive Session

X.A. Vote to convene into executive session for the purpose of discussing the hiring of one Teaching and Learning Director of Instructional Services and one Assistant Director for Technology as authorized by Okla.Stat.Tit.25§307(B)(1).

X.B. Acknowledge return to Open Session

X.C. Statement of Executive Session Minutes

XI. Board to consider and take possible action to hire an individual as Teaching and Learning Director of Instructional Services

XII. Board to consider and take possible action to hire an individual as Assistant Director of Technology

XIII. New Business

XIV. Vote to Adjourn