May 12, 2026 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Burch Davis Lolar Neal
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2. Flag Salute
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3. Public participation and/or discussion
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4. Superintendent's Report
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4.A. Site Presentation from Duncan Middle School
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4.B. Champions of Excellence
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4.C. District Update
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5. Consider for approval, discuss and take action with respect to a Resolution fixing the amount of Combined Purpose General Obligation Bonds, Taxable Series 2026 to mature each year; fixing the time and place the Bonds are to be sold; designating a Registrar/Paying Agent for the Bonds; approving the Preliminary Official Statement and distribution thereof; authorizing the Clerk to give notice of said sale as required by law and approving other matters related to the issuance of said Bonds
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6. Consider for approval, discuss and take action with respect to an Engagement Letter with BOK Financial Securities, Inc., as Financial Advisor to the School District
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7. Consider for approval, discuss and take action with respect to an Agreement for Bond Counsel Services with The Public Finance Law Group PLLC, as Bond Counsel to the School District
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8. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
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8.A. Minutes of the April 14, 2026 Regular Meeting
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8.B. Cafeteria Monthly Reports
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8.C. Financial Reports
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8.D. Activity Fund Reports
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8.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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8.F. Encumbrance Reports
General Fund 11 Purchase Order Numbers 66212-66280, total dollar value of $170,732.72 Building Fund 21 Purchase Orders, Number 21225-21241, total dollar value of $76,682.37 Bond Fund 34 Purchase Orders, Number 3406-3406, total dollar value of $49,825.00 Bond Fund 36 Purchase Orders, Number 36040-36041, total dollar value of $38,074.90 Change Order Listing(s) of Encumbrances Encumbrance(s) More Than 10% Over
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8.G. Out-of-State Travel - Baylor University Tennis Camp May 31 - June 4, 2026 in Waco, TX
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8.H. Hope Equipment & Construction - Walkway/Breezeway Enclosure for Woodrow Wilson Elementary in the amount of $467,541.00 paid by the Insurance Fund
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8.I. UMB Bank, N.A. - Principal and Interest payment for the Stephens County, OK, ISD #1 General Obligation CPB Series 2024 in the amount of $2,797,700.00 paid by the Sinking Fund
Rationale:
Must be paid on or before June 30th.
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8.J. Contracts and Encumbrance requests for FY 26-27:
Rationale:
These items are ready to seek board approval but will not be encumbered, purchased, or effective until July 1, 2025.
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8.J.1. Delta Head Start Program Memorandum of Agreement
Rationale:
Renewal
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8.J.2. Duncan First United Methodist Church Memorandum of Understanding for an After-School Tutoring Program for students at Plato Elementary
Rationale:
Renewal.
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8.J.3. Endurance Federal Credit Union Letter of Agreement for Debit Card Program
Rationale:
Renewal.
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8.J.4. Good Shepherd Lutheran Church Memorandum of Understanding for the use of parking lots for student pickup at Plato Elementary
Rationale:
Renewal.
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8.J.5. HORIZON: Digitally Enhanced Campus Agreement for Pre-AP and AP Courses through Duncan High School
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8.J.6. Oklahoma Department of Human Services - contract for School-Based Family Services Program
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8.J.7. AT&T - District ERATE WAN (Wide Area Network) Services in the amount of $11,364.82
Rationale:
This is an ERATE item.
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8.J.8. Keck, Nikki/Visual Senses - contracted Vision Therapy services in the amount of $6,000.00 paid by Federal Funds
Rationale:
Same as last year.
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8.J.9. Oklahoma Public School Resource Center - Software Support Services Agreement for Infinite Campus (SIS) Student Information System in the amount of $5,896.80
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8.J.10. Renaissance Learning, Inc. - subscription to Reading and Math Instructional Platform for district Pre-K through 5th grade students in the amount of $107,119.00 paid by Federal, State, and Local Funds
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8.J.11. Sparklight Business - Service Agreement for district ERATE Internet Services in the amount of $3,619.43
Rationale:
This item was previously approved at the March 10, 2026 Regular Meeting on agenda item 7.Q.4. However, the approved amount was incorrect. Therefore, it is being brought back before the board for correction of the encumbered amount.
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9. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, employment, contract changes, and changes of extra-duty contracts as listed on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Support Employee's #1-10 for FY 26-27 as unassigned and listed on Schedule A1, inclusive; and (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session |
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10. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, employment, contract changes, and changes of extra-duty contracts as listed on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Support Employee's #1-10 for FY 26-27 as unassigned and listed on Schedule A1, inclusive; and (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session. |
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11. Discussion and possible action regarding retirements, resignations, employment, contract changes, and changes of extra-duty contracts as listed on Schedule A attached
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12. Discussion and possible action regarding the re-employment of Support Employee's #1-10 for FY 26-27 as unassigned and listed on Schedule A1 attached
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13. Discussion and possible action regarding declaration of miscellaneous items as surplus
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14. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
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15. The next Regular Meeting of the Board of Education will be held on Tuesday, June 9, 2026 at 6:00 P.M. at the Administration Building at 1702 W. Spruce, Duncan, OK
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16. Adjournment
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