April 14, 2026 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following:
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2. Flag Salute
Discussion:
The flag salute was led by student of Mark Twain Elementary.
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3. Induction and Oath of Office of Misty Burch, the duly elected Board Member of Office #1
Rationale:
Board members only take their Oath of Office once and do not need to do it again unless they leave the board and then return.
As a new member of the board, Misty Burch will be taking her Oath of Office tonight.
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Discussion:
The general election date was April 7, 2026. Misty Burch ran unopposed for Office/Seat #1. Board members only take their Oath of Office once and do not need to do it again unless they leave the board and then return.
As a new member of the board, Misty Burch took her Oath of Office tonight. |
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4. Reorganization of the board, Election of Officers:
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4.A. Nomination for President
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4.B. Nomination for Vice President
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5. Chicken Express Employees of the Month
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Discussion:
Certified, Teacher of the Month, Ashton Cooper, of Duncan High School and Support Staff Employee of the Month, Amy Heulitt, of Mark Twain Elementary were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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6. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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7. Superintendent's Report
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7.A. Site Presentation from Mark Twain Elementary
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Discussion:
Each site submits one video update to present to the board each school year. This month, Mark Twain Elementary was highlighted.
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7.B. District Update
Discussion:
Superintendent Byerly highlighted several awards and events throughout the district and introduced the district Wrestling Coach Ashton Cooper who brought students with him and updated the board on all of their accomplishments.
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7.C. Department Presentation from district Special Services
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Discussion:
Each department submits an annual update to the board each school year. This month, district Special Services were highlighted.
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7.D. Department Presentation from district School-Based Family Specialists
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Discussion:
Each department submits an annual update to the board each school year. This month, district School-Based Family Specialists were highlighted.
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8. Discussion and possible motion to approve the adoption and/or amendments to the following district policy and procedures:
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8.A. Policy 3039 Sanctioning of Parent Organizations and Booster Clubs - amendments
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8.B. Policy 4000 Standards of Performance and Conduct for Teachers - amendments
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8.C. Policy 4039 Termination of Employment Teachers - amendments
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8.D. Policy 4039-1 Teacher Termination Procedures - new adoption
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8.E. Policy 4046 Records Investigation - new adoption
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8.F. Policy 6012-3 Administration of Emergency Opioid Antagonists - new adoption
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8.G. Policy 6052 Animals on School Property - amendments
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9. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
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9.A. Minutes of the March 10, 2026 Regular Meeting
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9.B. Financial Reports
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9.C. Activity Fund Reports
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9.D. Changes to Activity Fund Sub-accounts
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9.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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9.F. Encumbrance Reports
General Fund 11 Purchase Order Numbers 66101-66211, total dollar value of $138,802.97 Building Fund 21 Purchase Orders, Number 21180-21224, total dollar value of $186,046.57 Bond Fund 36 Purchase Orders, Number 36036-36039, total dollar value of $80,769.45 Insurance Fund 86 Purchase Order, Number 8611, total dollar value of $20,945.00 Encumbrance(s) More Than 10% Over
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9.G. Extended School Year for district Special Services - host and hire staff as needed for ESY, required by student IEP, June 1-18, 2026
Rationale:
Host June 1st-18th, 4 days per week, from 8am to 12pm, at Duncan HS
Hire staff as needed: -up to 3 Certified SPED Teachers -up to 8 Support Paraprofessionals -1 Speech Pathologist -1 Occupational Therapist -and 1 Physical Therapist
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9.H. Duncan Regional Hospital Memorandum of Understanding for Off-site Evacuation and Relocation for Horace Mann Elementary
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9.I. Legacy Senior Residence Agreement for Temporary Emergency Evacuation use for Horace Mann Elementary
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9.J. Arvest Bank - district credit card charges from prior fiscal year in the amount of $2,082.19
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9.K. Garrett Therapy, LLC - additional contracted Occupational Therapy services for FY 25-26 in the amount of $30,000.00 paid by Federal Funds
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9.L. Smith-Dressler Electrical Services - DPS 2020 Vision Bond purchase of a Generator for Back-up Power for the Boiler/Chiller System at the High School in the amount of $34,200.00
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9.M. H&H Construction - select Renovations to the first and second floors of the 9th Street Family Education Center in the amount of $67,000.00 paid by the Insurance Fund
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9.N. Contracts and Encumbrance requests for FY 26-27:
Rationale:
These items are ready to seek board approval but will not be encumbered, purchased, or effective until July 1, 2025.
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9.N.1. ERATE Resolution for schools and libraries universal Internet and Wide Area Network Services
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9.N.2. One True Light Student Mentoring Program Memorandum of Understanding renewal for FY 26-27
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9.N.3. University of Oklahoma College of Nursing - Clinical Nursing Program Agreement for students pursuing a degree in nursing for FY 26-27
Rationale:
This is a new 5-year Agreement, which requires board approval each fiscal year by law.
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Discussion:
This is a new 5-year Agreement, which requires board approval each fiscal year by law.
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9.N.4. Alcohol & Drug Testing, Inc. - Contracts for Alcohol and Drug Testing of students and staff in the amount of $5,000.00 for FY 26-27
Rationale:
Annual renewal, requested price is the same as last year.
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9.N.5. CNA Surety - Surety Bonds for Superintendent, Treasurer, Board Clerk, and district clerks in the amount of $2,420.00
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9.N.6. Garrett, Allison - contracted Speech and Language Pathology services in the amount of $60,000.00 paid by Federal Funds
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9.N.7. Garrett Therapy, LLC - contracted Occupational Therapy services in the amount of $105,000.00 paid by Federal Funds
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9.N.8. Interquest Detection Canines - annual Agreement renewal for Substance Awareness and Detection Services in the amount of $6,300.00 for FY 26-27
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9.N.9. Kelsey Stone, LLC - contracted Speech and Language Pathology services in the amount of $60,000.00 paid by Federal Funds
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9.N.10. Scott, Tara - contracted Speech and Language Pathology services in the amount of $60,000.00 paid by Federal Funds
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9.N.11. United Systems LLC - ERATE services of Managed Internal Broadband and Internal Connections for district technology in the amount of $43,246.41
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9.N.12. Wilkins, Halley - contracted Speech and Language Pathology services in the amount of $40,000.00 paid by Federal Funds
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10. Proposed Executive Session to discuss:
(a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of District Administrators for FY 26-27 as listed on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of District Directors for FY 26-27 as listed on Schedule A2, inclusive; (d) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Regular Contract Teachers #1-168 for FY 26-27 as listed on Schedule A3, inclusive; (e) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Temporary Contract Teachers #1-43 for FY 26-27 as listed on Schedule A4, inclusive; (f) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Support Employee's for FY 26-27 as unassigned and listed on Schedule A5, inclusive; (g) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of district Support Personnel #1-189 for FY 26-27 as unassigned and listed on Schedule A6, inclusive; and (h) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. Vote to convene or not convene into Executive Session |
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11. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of District Administrators for FY 26-27 as listed on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of District Directors for FY 26-27 as listed on Schedule A2, inclusive; (d) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Regular Contract Teachers #1-168 for FY 26-27 as listed on Schedule A3, inclusive; (e) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Temporary Contract Teachers #1-43 for FY 26-27 as listed on Schedule A4, inclusive; (f) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Support Employee's for FY 26-27 as unassigned and listed on Schedule A5, inclusive; (g) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of district Support Personnel #1-189 for FY 26-27 as unassigned and listed on Schedule A6, inclusive; and (h) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
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12. Discussion and possible action regarding resignations, employment, and changes of contract as listed on Schedule A attached
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13. Discussion and possible action regarding the re-employment of District Administrators for FY 26-27 as listed on Schedule A1 attached
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14. Discussion and possible action regarding the re-employment of District Directors for FY 26-27 as listed on Schedule A2 attached
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15. Discussion and possible action regarding the re-employment of Regular Contract Teachers #1-168 for FY 26-27 as listed on Schedule A3 attached
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16. Discussion and possible action regarding the re-employment of Temporary Contract Teachers #1-43 for FY 26-27 as listed on Schedule A4 attached
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17. Discussion and possible action regarding the re-employment of Support Employee's for FY 26-27 as unassigned and listed on Schedule A5 attached
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18. Discussion and possible action regarding the re-employment of district Support Personnel #1-189 for FY 26-27 as unassigned and listed on Schedule A6 attached
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19. Discussion and possible action regarding the proposed Degreed Salary Index
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20. Discussion and possible motion regarding Temporary Appropriations for FY 26-27
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21. Discussion and possible action regarding declaration of miscellaneous items as surplus
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22. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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23. The next Regular Meeting of the Board of Education will be held on Tuesday, May 12, 2026 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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Discussion:
It was announced that due to the city-wide address updates, the Administration Building address will then be 1702 instead of 1740 on W. Spruce Ave.
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24. Adjournment
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Discussion:
This concludes the business that came before the Board on April 14, 2026 and at 7:36 P.M. Board President Eric Davis declared the meeting adjourned.
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