October 14, 2024 at 6:00 PM - Regular Board Meeting

I. Opening Exercises:

I.A. Call to Order and roll-call recording of members present and absent

I.B. Moment of Silence

I.C. Flag Salute

II. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

II.A. Approval of the agenda

II.B. Vote to approve Minutes of the following Board meetings:
September 9, 2024

II.C. Vote to approve the following items:

II.C.1. Monthly Financial and Investment Report for month ending September 30, 2024:

II.C.1.a. Treasurer’s Report

II.C.1.b. Encumbrances

II.C.1.c. Warrant Register

II.C.1.d. Lease Revenue

II.C.2. School Activity Funds

II.C.2.a. Transfers within Bank

II.C.2.b. Addendum

II.C.3. Vote to approve Blanket Position Salary Reserves Report for FY 2024-2025.

II.D. Renewal of a Mutual Cooperative Agreement between Mid-Del Public Schools and the Board of County Commissioners of Oklahoma County for services utilizing County equipment, labor and materials on an as needed basis during the 2024-2025 fiscal year. The County and Mid-Del Public Schools mutually agree that the County will use County-owned equipment, labor and materials on property owned by the District. Additionally, it is agreed that the County will be reimbursed by the District for any materials provided as the result of any work order which has been requested, mutually agreed upon and deemed allowable per Title 19, Oklahoma Statutes, Section 359 and the Mid-Del Public Schools Board of Education. Individual agreements, for each District requested project, shall be presented to the Board prior to any reconstruction, improvements, repairs or maintenance. 

II.E. Vote to approve sanctioning applications from school activity funds for 2024-2025 from the following groups:

Site	Group
Soldier Creek	Natural Notes
Midwest City Middle School	Band
Midwest City Middle School	Cheer
Carl Albert Middle School	Vocal Music
Carl Albert High School	Basketball
Carl Albert High School	Cross Country
Carl Albert High School	FFA
Carl Albert High School	Pom
Carl Albert High School	Quarterback Club
Del City High School	Basketball
Del City High School	Football
Del City Middle & High School	Instrumental Music
Del City High School	Wrestling

II.F. Vote to approve out-of-state or overnight travel requests:
1. Diana Williams, Admin, to travel to Chicago, IL on December 17-21, 2024 to attend the 78th Midwest Clinic. Expenses to be paid by Title II, Project 541.
2. Laramie Sasser, Kathy Gentry, and CAHS Cheer Squad to travel to Dallas, TX on January 24-26, 2025 to attend National Cheer Competition (NCA). Expenses to be paid by Activity Fund 879-Cheerleading, Sanctioned Organization Funds, Personal Funds, and Donations.
3. Curt Hodges and CAHS Wrestling Team to travel to Claremore, OK on December 20-21, 2024 to wrestle in the Donnie Morgan Dual Tourney. Expenses to be paid by Activity Fund 854-Wrestling.
4. Jay Price and CAHS Boys Basketball Team to travel to Bartlesville, OK on January 9-11, 2025 to compete in the Arvest/Conoco Bartlesville Basketball Tournament. Expenses to be paid by Activity Fund 909-Boys Basketball and Sanctioned Organization Funds.
5. DJ Handy, Heather Jackson, and Del City High School Band and Orchestra to travel to St. Louis, MO on April 24-28, 2025 to perform at Six Flags Music Festival. Expenses to be paid by Sanctioned Organization Funds.
6. Kyle Richey and Carl Albert Girls Basketball Team to travel to Bartlesville, OK on January 9-11, 2025 to play in a basketball tournament. Expenses to be paid by Activity Fund 908-Girls Basketball.
7. Mariah White and Del City High School Girls Basketball Team to travel to Bartlesville, OK on January 9-11, 2025 to play in a basketball tournament. Expenses to be paid by Sanctioned Organization Funds, Personal Funds, and Donations.
8. RJ Walker, Robert Walker, Tyler Caid, and MCHS Wrestling Team to travel to Gonzales, LA on January 16-19, 2025 to compete in a wrestling tournament. Expenses to be paid by Activity Fund 854-Wrestling and Sanctioned Organization Funds.
9. Becki Foster and Jason Stacy to travel to San Antonio, TX on December 3-7, 2024 to attend ACTE's Career Tech Vision Conference. Expenses to be paid by Fund 12, Activity Code 032-MDTC CoOp.
10. Curt Hodges and CAHS Wrestling Team to travel to Allen, TX on January 2-4, 2025 to compete in the Allen Outlaw Tournament. Expenses to be paid by School Activity Fund #504-Wrestling.
11. Robert McKibben, MDTC, to travel to Dallas, TX on October 16-17, 2024 to assist in set up and judging for the North Texas Bricklayer 500. Expenses to be paid by MDTC Formula 419 and MDTC CoOp, Project 032.
12. Dr. Rick Cobb, Admin, Erin Campbell and Rondall Jones, Schwartz, to travel to Washington, DC to attend the National Blue Ribbon Ceremony on November 6-9, 2024. Expenses to be paid by General Fund, Project 000.
13. Torey Noel and MCHS Boys Basketball team to travel to Tulsa, OK on January 23-25, 2025 to compete in a basketball tournament at Jenks/Union. Expenses to be paid by Sanctioned Organization Funds.
14. Torey Noel and MCHS Boys Basketball team to travel to Lancaster, TX on December 26-28, 2024 to compete in a basketball tournament. Expenses to be paid by Sanctioned Organization Funds.
15. Bria Bowler, Admin, to travel to Lincoln, Nebraska on April 8-11, 2025 to attend 2025 Great Plains Association for College Admission Counseling Conference. Expenses to be paid by T & L, Project 026.

III. Recognitions
Carl Albert High School - Ms. Goggans
College Board National Recognition Programs
Ivy Lan - National First Generation Recognition
Oghenerume Marere - National First Generation Recognition
Braden McKinzie-Sing - National Indigenous Recognition
 

IV. Information

IV.A. Public Participation
Persons who address the Board during the public participation portion of the regular Board meeting must meet the following qualifications:

1. Not, use the public participation portion of the Board meeting to make slanderous, abusive and personal statements against any individual. The President of the Board may rule any speaker out of order who makes such statements.
2. Not, speak regarding litigation pending against the District or employees of the District.
3. Not, speak regarding a matter that is currently the subject of an investigation being conducted by the District or its agents or attorneys, or which is the subject of an ongoing criminal investigation. 
4. In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a single public participation period of thirty (30) minutes will be permitted at each meeting. Each person who wishes to speak will be allotted five (5) minutes until the total time of 30 minutes is used. Groups consisting of three (3) or more persons shall designate a spokesperson that will be given five (5) minutes to speak for and represent the group.

IV.B. Superintendent’s Report - Dr. Cobb

IV.C. Bond Update - Dr. Cobb

IV.D. Academic Accolades - Dr. Broiles
Carl Albert High School - Ms. Kristin Goggans
Mental Health Update - Ms. Meagan Bryant

V. Vote to approve or not approve Purchase & Sales Agreement for 5 MacArthur Drive (Jarman Middle School).- Dr. Cobb

VI. Vote to approve or not approve a resolution to the Oklahoma County Election Board for election of school board seat No. 5.- Dr. Cobb

VII. Vote to approve or not approve GMP Amendments 10-12 to the Willowbrook, Inc construction management contracts, as well as architect/engineer fees on the following Bond Fund 37/(LR09) construction projects:
Amendment No. 10 – “Scoreboard Replacement – Gary Rose Stadium at CAHS” project
Willowbrook = (GMP Amount) $668,299.27 + (Pre-con Fee Total) $5,012.24 = $673,311.51
MA+ Architecture = (GMP x 7%) $46,780.95
GMP + Pre-con + Architect Fees = (GT) $720,092.46
Amendment No. 11 – “Scoreboard Replacement – Robert Kalsu Stadium at DCHS” project
Willowbrook = (GMP Amount) $662,443.81 + (Pre-con Fee Total) $4,968.33 = $667,412.14
MA+ Architecture = (GMP x 7%) $46,371.07
GMP + Pre-con + Architect Fees = (GT) $713,783.21
Amendment No. 12 – “Scoreboard Replacement – Jim Darnell Stadium at MCHS” project
Willowbrook = (GMP Amount) $662,443.81 + (Pre-con Fee Total) $4,968.33 = $667,412.14
MA+ Architecture = (GMP X 7%) $46,371.07
GMP + Pre-con + Architect Fees = (GT) $713,783.21
Expenditures to be paid by Bond Fund 37 and/or Lease Revenue 09.- Dr. Cobb

VIII. Vote to approve or not approve GMP Amendments 13, 14, and 15 to the Willowbrook, Inc. construction management contract, as well as architect/engineer fees on the following Bond Fund 37/(LR09) construction projects:
Amendment No. 13 – “Barnes Elementary Storm Shelter Classroom Addition” project
Willowbrook = (GMP Amount) $2,355,320.29 + (Pre-con Fee Total) $17,664.90 = $2,372,985.19
Michael McCoy Architects = (GMP x 8%) $188,425.62
GMP + Pre-con + Architect Fees = (GT) $2,561,410.81
Amendment No. 14 – “Epperly Heights Elementary Storm Shelter Classroom Addition” project
Willowbrook = (GMP Amount) $2,463,182.21 + (Pre-con Fee Total) $18,473.87 = $2,481,656.08
Michael McCoy Architects = (GMP x 8%) $197,054.58
GMP + Pre-con + Architect Fees = (GT) $2,678,710.66
Amendment No. 15 – “Tinker Elementary Storm Shelter Classroom Addition” project
Willowbrook = (GMP Amount) $2,428,642.90 + (Pre-con Fee Total) $18,214.82 = $2,446,857.72
Michael McCoy Architects = (GMP X 8%) $194,291.43
GMP + Pre-con + Architect Fees = (GT) $2,641,149.15
Expenditures to be paid by Bond Fund 37 and/or Lease Revenue 09.- Dr. Cobb

IX. Vote to approve or not approve to purchase PLC Embedded Coaching for Del City Elementary, on-site professional development, and online professional development support for the 2024-2025 school year. The total cost is not to exceed $59,053.00 and will be paid by School Improvement/GAP Grant, Project Code 515.- Ms. Brown

X. Vote to approve or not approve the purchase and implementation of the Conscious Discipline program for Del City Elementary. The total cost is not to exceed $71,169.70 to be paid by School Improvement/GAP Grant, Project Code 515.- Ms. Brown

XI. Vote to approve or not approve to amend the pricing of our EA Cisco Security Product to add Cisco Secure Email Advantage. The cost will be $205,797.76 per year for years 2-5 on a 5-year contract and will be purchased under State Contract #ITSW1006. The additional amount of $22,228.60 for year 1 will be paid by Bond 35, Project 044.- Ms. Rennick-White

XII. Vote to approve or not approve to enter into an agreement with PaperCut through ImageNet to provide cloud-based printer services on our existing printers (excluding classroom printers) in the buildings. The cost will be $20,112 per year, based on a 4-year agreement for a total of $80,448.00. This will be purchased under State Contract #OKSW1013I paid by Bond 35, Project 044.- Ms. Rennick-White

XIII. Vote to approve or not approve an amendment to the renewal Food Service Contract with Mid-Del Learning Center Day Care operating at Mid-Del Technology Center. - Ms. Johnson

XIV. Vote to approve or not approve Amendment #1 to District-wide Custodial Services Agreement approved on July 8, 2024, reducing the contract to $2,922,513.48 under Bid Project #2503. Expenditure to be paid by District Building Fund 21 and/or General Fund 11 and Child Nutrition Fund 22. - Mr. Wolfe

XV. Vote to approve or not approve Digi Security Systems to provide and install 24(qty) intelligent controller boards for secure door access at various sites. Total cost of the project is $27,014.75. Pricing is per State Contract #SW1048D. Expenditure to be paid by Bond 37.- Mr. Wolfe

XVI. Vote to approve or not approve agreements with the following construction management and architect firms for the "Midwest City High School Commons Roof Repairs, Phase 2" Project:
Construction Management
Willowbrook, Inc
Architect
MA+ Architecture, LLC
A guaranteed maximum price agreement for this project shall be presented to the Board prior to any reconstruction, improvements, and/or repairs.- Mr. Wolfe

XVII. Vote to approve or not approve the purchase of interactive Career Exploration Packs and a simulator in the amount of $27,093.44 from Reality Works. Reality Works is a sole source vendor. The purchase will be paid using grant funding from Fund 12, Project 426 and MDTC CoOp, Project 032.- Ms. Foster

XVIII. Vote to approve or not approve the purchase of simulators, nursing equipment, and supplies from Pocket Nurse using grant money through the Oklahoma Department of Career and Technology Education and the American Rescue Plan Act (ARPA). The total cost will be $37,660.08 using OMNIA Contract R230701 pricing and will be paid from MDTC General Fund 12.- Ms. Foster

XIX. Vote to approve or not approve to use Exterior Solutions Group, LLC for roof repair at Mid-Del Technology Center. The total cost will be $826,500.00 using TOPS Job Order Contracting (JOC) 230101 and will be paid from 09.159 Bond "District-wide Roofing Improvements" Project and Mid-Del Technology Center Building Fund 23 or General Fund 12.- Ms. Foster

XX. Human Resources

XX.A. Vote to approve or not approve all actions recommended in the Human Resources Reports: - Ms. Huston

• Certified
• Non-Certified
• Child Nutrition
• Transportation

XXI. Vote to approve or not approve Angel Carrillo to serve as an adjunct teacher.- Ms. Huston

XXII. Vote to approve or not approve the recommendation of an Apprenticeship and Safety Coordinator at Mid-Del Technology Center.- Ms. Huston

XXIII. Vote to approve or not approve the recommendation of a Communications and Marketing Director at Mid-Del Technology Center.- Ms. Huston

XXIV. New Business
Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this Board meeting.

XXV. Adjourn
This agenda was posted at the Board of Education Center, 7217 S.E. 15th Street, Midwest City, Oklahoma, on October 10, 2024, at 3:45 PM, in accordance with the Open Meeting Law.

The next Regular Board Meeting is scheduled for November 11, 2024.