June 10, 2024 at 6:00 PM - Regular Board Meeting

I. Opening Exercises:

I.A. Call to Order and roll-call recording of members present and absent

I.B. Moment of Silence

I.C. Flag Salute

II. Recognitions
 

III. Call for Public Hearing for the purpose of accepting comments and for holding an open discussion, including answering questions regarding the 2024-2025 Tentative Proposed Budget, Midwest City-Del City Public School District I-52, Oklahoma County. The Public Hearing is to be held at the Regular Meeting of the Board of Education at 6:00 PM on the 10th Day of June 2024, in the Boardroom at 7217 Southeast 15th Street, Midwest City, OK.- Ms. Woodard

IV. Vote to approve or not approve the 2024-2025 Budget for the Midwest City-Del City Public School District I-52, Oklahoma County.- Ms. Woodard

V. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

V.A. Approval of the agenda

V.B. Vote to approve Minutes of the following Board meeting:

V.B.1. Regular Board Meeting - May 13, 2024

V.B.2. Special Board meeting - June 3, 2024

V.C. Vote to approve the following items:

V.C.1. Monthly Financial and Investment Report for month ending May 31, 2024:

V.C.1.a. Treasurer’s Report

V.C.1.b. Encumbrances

V.C.1.c. Warrant Register

V.C.1.d. Lease Revenue

V.C.2. School Activity Funds

V.C.2.a. Transfers within Bank

V.C.3. Vote to approve Blanket Position Salary Reserves Reports for FY 2023-2024 and FY 2024-2025.

V.D. Vote to approve the following proposed dates for the 2025 Regular Board Meetings of the Board of Education to be held at 6:00 PM in the Administration Building Board Room located at 7217 SE 15th St, Midwest City, OK 73110, unless notified otherwise:
Monday, January 13, 2025                Monday, July 14, 2025
Monday, February 10, 2025              Monday, August 11, 2025
Monday, March 10, 2025                  Monday, September 8, 2025
Monday, April 14, 2025                    Monday, October 13, 2025
Monday, May 12, 2025                     Monday, November 10, 2025
Monday, June 9, 2025                      Monday, December 8, 2025

V.E. Vote to approve renewal of Oklahoma State School Boards Association membership in the amount of $5571.00 and Policy Subscription in the amount of $1200.00.

V.F. Vote to approve appointment/designation of the following persons to serve in the capacities stated and perform the duties as provided by law for the 2024-2025 school year:
1. Dr. Rick Cobb, Superintendent of Mid-Del Schools, to sign contracts, applications for state and federal grants and programs including E-Rate, Title VII, and to execute any and all instruments relating to the operation of the Midwest City-Del City Public Schools.
2. Minutes Clerk, Kandy Perkins
    Deputy Minutes Clerk, Susan Toombs
3. School District Treasurer, Jacqueline Woodard
4. Purchasing Officer, Jacqueline Woodard
5. Encumbrance Clerk, Paula Brinlee
6. Central Office Custodian of School Activity Funds, Rachel Le
7. Central Office Counter Signers of School Activity Funds, Jacqueline Woodard, Preston Tatum
8. Child Nutrition Custodians and Counter Signers of School Activity Funds, Devyn Johnson, Teri Walker, Jacqueline Woodard, Preston Tatum
9. Worker's Compensation Counter Signers, Dr. Rick Cobb, Jacqueline Woodard
10. Jacqueline Woodard, Chief Financial Officer, to sign for Fiscal Services as designee to sign credit applications, payroll garnishments, and all other payroll related items that include processing tax forms and death benefits, Impact Aid, and to sign on Oklahoma County Finance Authority Educational Facilities Lease Revenue Bonds (Midwest City-Del City Public Schools Project) Series 2018 and 2024 held with BancFirst.

V.G. Vote to approve attorney services and fees on an "as needed basis" for FY 2024-2025 from the following firms:
1. Dasovich Law Office - (Worker's Compensation)
2. Rosenstein, Fist & Ringold - (General Counsel)
3. The Center for Education Law - (General Counsel)
4. Crowe & Dunlevy - (Ad Valorem Lawsuit)
5. Steptoe & Johnson - (Ad Valorem Lawsuit)
6. Rieger Law Group - (Real Estate)
7. Rob Manchester - (Worker's Compensation)

V.H. Vote to approve the depository banks for various funds for the 2024-2025 fiscal year. The following banks are recommended as listed below:
FNB Community Bank of Midwest City, Midwest City
IBC Bank, Midwest City

V.I. Vote to approve blanket purchase orders to Pitney Bowes in increments of $40,000.00 and $200.00 not to exceed the total amount of $40,200.00 for district-wide postage in 2024-2025 FY. Expenditure to be paid from the General Fund 11 and/or District Building Fund 21, Project 055.

V.J. Vote to approve Oklahoma Copier Solutions for renewal of the RSA WebCRD "Freeflow Pre-Press" Software for use by the Mid-Del Print Shop for the 2024-2025 FY. This software automates job submissions to the print shop, enabling various integrative functions, including paper/supply usage tracking. Total fee for software renewal is $15,000.00 per annum. Oklahoma Copier Solutions is the sole source provider of this software as the designated Oklahoma dealer for Toshiba copiers. Expenditure to be paid from District General Fund 11 and/or District Building Fund 21.

V.L. Vote to approve the following renewal or continuing contracts/agreements for FY24-25:

V.L.1. Renewal of services contract with Fine Hearing Care to provide services for hearing impaired students for the 2024-2025 school year for up to $5,000 to be paid by Special Services Flow Through Fund, Project 621.

V.L.2. Renewal of services contract with Ashley Euwins for additional Sign Language Interpretation Services for the 2024-2025 school year in increments of $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.3. Renewal of services contract with Authentically You Speech Therapy, LLC for additional Speech Language Pathology providers for the 2024-2025 school year in increments of $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.4. Renewal of services contract with Guzman Consulting for additional school psychologists for the 2024-2025 school year in increments up to $50,000 with an estimated total cost of $200,000 paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.5. Renewal of services contract with HearMeTalk Speech Therapy, LLC to provide additional Speech Language Pathology providers for the 2024-2025 school year in increments up to $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.6. Renewal of services contract with New Dawn Therapy, LLC to provide additional Occupational Therapists for the 2024-2025 school year in increments of up to $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.7. Renewal of services contract with Sensational Kids, Inc to provide additional Speech Language Pathologists for the 2024-2025 school year in increments up to $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.8. Renewal of services contract with ProCare Therapy to provide additional School Psychologists for the 2024-2025 school year in increments up to $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.9. Renewal of services contract with Paulette Pitt, PhD, PLLC to provide additional School Psychologists for the 2024-2025 school year in increments of up to $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.10. Renewal of services contract with Therapy Link Solutions, LLC to provide additional Speech Language Pathologists and Occupational Therapists for the 2024-2025 school year in increments up to $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.11. Renewal of services contract with Soliant Health, LLC to provide additional School Psychologists, Speech Language Pathologists, Nursing Services, Paraprofessionals, Occupational and Physical Therapy providers for the 2024-2025 school year in increments up to $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.12. Renewal of services contract with Supplemental Health Care to provide additional School Psychologists, Speech Language Pathologists, Nursing Services, Paraprofessionals, Occupational and Physical Therapy providers for the 2024-2025 school year in increments up to $50,000 with an estimated total cost of $200,000.

V.L.13. Renewal of services contract with the Department of Rehabilitative Services for the School-to-Work transition program that allows qualifying Mid-Del students to be paid while receiving on-the-job training for the 2024-2025 school year.

V.L.14. Renewal of services contract with DCS Consultation, LLC to provide additional School Psychologists for the 2024-2025 school year in increments up to $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.

V.L.15. Renewal of services contract between Mid-Del Schools and Bridges Behavioral Health for mental health services for special education students attending Mid-Del School District for school year 2024-2025.

V.L.16. Renewal of year three of the 5-year renewable contract with Oklahoma Copier Solutions for district-wide copier, copier maintenance, and print shop services for 2024-2025.

V.L.17. Renewal of "Memo of Understanding" between Goodwill Industries of Central Oklahoma and Mid-Del Public Schools to provide CLEET certified, unarmed security services for school-sanctioned athletics and/or fine arts events for the 2024-2025 FY. This is the 2nd year that Goodwill officers will provide services to monitor metal detectors in use at various entry points and gated areas in order to effectively manage crowds and lines at district-wide athletics and fine arts functions.

V.L.18. Renewal of the service agreement, including Amendments 1 & 2, with R Group (dba United Turf & Track) to provide "District-wide Athletic Fields Lawn Care, Landscaping, Field Marking, & Maintenance Services" for the 2024-2025 FY. This is the 5th year of the renewed service agreement under Bid Project #2100. Total cost of this contract remains unchanged at $506,153.40. Expenditure to be paid from District Building Fund 21 and/or Fund 11.

V.L.19. Renewal of OSSBA Employment Services Agreement.

V.L.20. Renewal of Frontline Technologies, Absence and Time Solution agreement for FY2024-2025 in the amount of $46,848.97 to be paid from General Fund 11, Project 000.

V.L.21. Renewal of purchase of CommonLit School Essentials PRO and PRO Plus. The total cost is $31,050.00 to be paid by Title 1, Project Code 511.

V.L.22. Renewal of 11 Lexia Reading Core5 Reading Unlimited Licenses with Implementation Success Partnership Renewals for the 2024-2025 school year. Lexia Learning Systems is the sole source provider. Total cost is $160,684.00 to be paid by Title I, Project Code 511 and RSA, Project Code 367.

V.L.23. Renewal of STAR Early Literacy, STAR Math, and STAR Reading from Renaissance Learning for 2024-2025. Renaissance Learning is the sole source provider. Total cost for all sites is $81,850.25 to be paid by RSA, project code 367 and Title I, project code 511.

V.L.24. Renewal of EL Cloud-Database Service from Eduskills, LLC. Eduskills is the sole source provider. Total cost will be $37,840.00 and will be paid by Title III, Project 572 and General Fund, Project 000.

V.L.26. Renewal of the second year of a three-year agreement between Mid-Del Schools and FNB Community Bank-Midwest City to continue the teller machine on the southeast corner of the Carl Albert High School field house parking lot.

V.L.28. Renewal of subscription with Instructure for Canvas Learning Management System. The total cost of the subscription is $158,112.41 to be paid by Fund 11, Project 795.

V.L.29. Renewal of CISCO Smartnet Maintenance for 2024-2025 for a total cost of $54,695.92, CISCO Collaboration Flex Plan for C+ Voice Over IP (VoIP) for 2024-2025 for a total cost of $85,285.00, and CISCO EA Maintenance Agreements for 2024-2025 for a total cost of $186,171.16, all to be paid by Fund 11, Project 795.

V.L.30. Renewal of Adira Cyber Security Services The contract in the amount of $71,050.00 will be paid from ARP, Project Code 795. Adira is the sole source for these services.

V.L.32. Renewal of Hapara Highlights, which provides guardrails for our students during class, and Hapara Filter which allows the technology team to better filter access to the internet by our students. The cost of renewal is $72,393.60 to be paid by ARP 795. The additional licenses for Highlights to cover 9th through 12th grade students are $17,376.80 to be paid by Bond Fund 35.

V.L.37. Renewal of KnowBe4 Security Awareness training. The total cost is $28,014.00 to be paid from Fund 11, Project Code 044.

V.L.38. Vote to approve vendor for Fall School Pictures for the 2024-2025 school year.

V.L.39. Renewal of the School Resource Officer (SRO) Mutual Cooperation Agreement with the City of Del City for the 2024-2025 SY. The monthly cost shall be $14,500 per month (10 month duration) for the total annual cost of $145,000.00. To be paid by General Fund 11, Project 000.

V.M. Vote to approve out-of-state or overnight travel requests:
1. MSgt Robert West and CAHS AFJROTC to travel to Camp Gruber in Braggs, OK on June 16-21, 2024 to attend Cadet Leadership Camp. Expenses to be paid by Activity Fund 955-AFJROTC.
2. Tabitha McCray and CAHS Volleyball to travel to Coweta High School on August 16-17, 2024 to participate in a volleyball tournament. Expenses to be paid by Sanctioned Organization Funds.
3. Philip Belflower, Meg Chadick, Asia Davis, Kimberly Drea, Brevin Ghoram, Kenyelle Williams, and Anthony Woods, MCMS, to travel to Houston, TX on July 17-22, 2024 to attend the Rock Conference. Expenses to be paid by Activity Fund 845-Vending and Activity Fund 865-Athletics.
4. Torey Noel and MCHS Boys Basketball team to travel to Cowley County Community College in Arkansas City, KS on June 12-13, 2024 to compete in a college atmosphere against different competition. Expenses to be paid by Sanctioned Organization Funds, Personal Funds, and Donations.
5. Becki Foster, MDTC, to travel to Portland, OR on October 8-12, 2024 to attend Best Practices and Innovations in CTE Conference. Expenses to be paid by Fund 12-Project 032.
6. Zachary Hope, MDTC, to travel to Minneapolis, MN on July 14-18, 2024 to present at ASE Conference. Expenses to be paid by Fund 12, Project 032-MDTC CoOp and Project 419-MDTC Formula.
7. Travis Miller, Burnnie Moore, Melissa Marks, Kate Omstead, and CAHS Band to travel to San Antonio, TX on May 1-4, 2025 for an educational trip that includes a clinic and other activities using music standards. Expenses to be paid by Sanctioned Organization Funds.
8. Matti Dix and MCHS Volleyball to travel to University of North Texas on July 18-20, 2024 to participate in Varsity Team Camp. Expenses to be paid by Sanctioned Organization Funds.
9. Danielle Sutton and CAHS Varsity Pom to travel to Orlando, FL on February 27-March 4, 2025 to participate in Dance Nationals. Expenses to be paid by Sanctioned Organization Funds.

VI. Information

VI.A. Public Participation
Persons who address the Board during the public participation portion of the regular Board meeting must meet the following qualifications:

1. Not, use the public participation portion of the Board meeting to make slanderous, abusive and personal statements against any individual. The President of the Board may rule any speaker out of order who makes such statements.
2. Not, speak regarding litigation pending against the District or employees of the District.
3. Not, speak regarding a matter that is currently the subject of an investigation being conducted by the District or its agents or attorneys, or which is the subject of an ongoing criminal investigation. 
4. In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a single public participation period of thirty (30) minutes will be permitted at each meeting. Each person who wishes to speak will be allotted five (5) minutes until the total time of 30 minutes is used. Groups consisting of three (3) or more persons shall designate a spokesperson that will be given five (5) minutes to speak for and represent the group.

VI.B. Superintendent’s Report - Dr. Cobb

VI.C. Strategic Planning Process Update - Dr. Cobb

VI.D. Academic Accolades - Dr. Broiles
Pleasant Hill - Ms. Patrice Tucker
Technology - Ms. Erin Rennick White

VII. Vote to approve or not approve the gift of $6500 donation to CAHS Cheer.- Dr. Cobb

VIII. Vote to approve or not approve the purchase of Thrillshare, Thrillshare Mobile and Thrillshare Rooms Publishing Platform (desktop and mobile) from Apptegy, LLC for a total cost of $79,588.16 to be paid by ARP, 795. Apptegy is a sole source vendor.- Ms. Boyer

IX. Vote to approve or not approve vending (drinks/snacks) annual contracts for the 2024-25 school year and contracts for the 3rd year of a 3-year proposal agreements for 2024-25 for various sites (including elementary, secondary departments/central office). The sites that chose Coca-Cola Southwest will be operating without a contract.- Ms. Woodard

X. Vote to approve or not approve quotes on yearbooks for the 2024-25 school year to be paid by parents.- Ms. Woodard

XI. Vote to approve or not approve new policy I-34 - Artificial Intelligence Systems and Tools Use in the School District.- Ms. Rennick White

XII. Vote to approve or not approve the purchase of 2 Cisco Secure Firewall appliances and Cisco management appliances per State Contract #ITSW1006. The total cost is $303,635.71 and will be paid by Fund 11, Bond 35.- Ms. Rennick White

XIII. Vote to approve or not approve the purchase of NWEA Map Growth (Reading, Math and Language Usage), MAP Reading Fluency, Coach for MAP Reading Fluency, and the necessary professional development from NWEA, a division of Houghton Mifflin Harcourt Publishing Company (HMH) for 2024-2025. The total cost for all sites is $89,240.00 to be paid by RSA, project code 367 and Title I, project code 511.- Ms. Brown

XIV. Vote to approve or not approve the purchase of PLC Embedded Coaching and Professional Development from Solution Tree for the 2024-2025 school year. Total cost not to exceed $171,980.00 and will be paid by School Improvement, Project Code 515 and Title I, Project Code 511.- Ms. Brown

XV. Vote to approve or not approve the following vendor bids for the 2024-2025 school year. The listed companies would have blanket purchase orders exceeding $15,000 for beverages, milk, bread, ice cream, chemicals, and laundry to be paid by Child Nutrition, Fund 22.- Ms. Johnson-Manns

XVII. Vote to approve or not approve a service contract with Kim Wileman Consulting, LLC to provide additional School Psychologists for the 2024-2025 school year in increments up to $50,000 with an estimated total cost of $200,000 to be paid by Special Services Flow Through Fund-Project 621, Impact Aid-Project 592, and General Fund-Project 000.- Ms. Wilson

XVIII. Vote to approve or not approve the Pitney Bowes Connect +3000 Series WOW Mail Handling Machine agreement for the 2024-2025 FY. This is the 1st year of a 5-year renewable contract. This agreement covers the total cost of district postage, including tracking capabilities on all postage fees for outgoing U.S. Mail. The monthly fee is $760.70, to be paid in quarterly amounts of $2,282.10 for a total annual expense of $9,128.40. Expenditure to be paid from the General Fund 11 and/or District Building Fund 21.- Mr. Payne

XIX. Vote to approve or not approve Chickasaw Telecom for the procurement of twenty-five (25) Cisco Switch packages for security cameras and access controls as part of the "District-wide Safety & Security Improvements" project. Total cost of project is $242,668.75. State Contract #ITSW1006, Bid Project #2504. Expenditure to be paid from Bond Fund 37 (LR09), Project 055.- Mr. Bryan

XX. Vote to approve or not approve Orr Nissan West for the procurement of two (2) new 2024 Nissan Pathfinders (Model #25614) at $44,999.00 each for a total project cost of $89,998.00. Pricing per Bid #2505. Expenditure to be paid from Bond Fund 39, Project 053.- Mr. Bryan

XXI. Vote to approve or not approve Complete Grounds Care, LLC to provide "District-wide Lawn Care Maintenance and Landscaping" services for 2024-2025 FY. This is the 1st year of a potentially renewable service agreement. Total cost of services in FY25 is $42,016.58 per month; $504,199.00 per annum. Contract pricing is per Bid Project #2501. Expenditure to be paid from General Fund 11 and/or Building Fund 21.- Mr. Bryan

XXII. Vote to approve or not approve Red Rock Distributing Co. to provide fuel to the Transportation and Maintenance Departments for the 2024-2025 FY with blanket purchase orders in increments not to exceed $100,000 and $40,000, respectively. Bid Project #2330. Expenditures to be paid from Transportation Fund 11, Project 053 and Maintenance Fund 11, Project 052.- Mr. Bryan

XXIII. Vote to approve or not approve to contract with Jani-King of Oklahoma, Inc and Maid in OKC, LLC to provide District-wide Custodial Services during 2024-2025 FY for a total project cost of $3,177,660.48 to be paid by District Building Fund 21 and/or General Fund 11 and Child Nutrition Fund 22. This is the first year of two potentially renewable custodial service contracts under Bid Project #2503.- Mr. Bryan

XXIV. Human Resources

XXIV.A. Vote to approve or not approve all actions recommended in the Human Resources Reports: - Ms. Huston

• Certified
• Non-Certified
• Child Nutrition
• Transportation

XXIV.B. Vote to approve or not approve revision to Policy G-15, Vacation.- Ms. Huston

XXIV.C. Vote to approve or not approve revision to policy G-41, Sick Leave Donation.- Ms. Huston

XXIV.D. Vote to approve or not approve a deregulation of half of the planning period for the 2023-2024 school year for Arletha Doolin, Cosmetology Instructor at Mid-Del Technology Center.- Ms. Huston

XXIV.E. Vote to approve or not approve a contract with Compliance Resource Group for services that will include annual DOT physicals for school bus drivers, pre-employment five panel drug screening, DOT drug screening, post-accident DOT screening, random DOT screening and suspicion screening (breath alcohol as well as five-panel drug screening) and K2/Spice testing for 2024-2025. The cost for the Transportation Department, in increments of $20,000, is to be paid from Transportation Fund-Project 053. The cost for Human Resources is not to exceed $15,000 to be paid from General Fund 11, Project 000.- Ms. Huston

XXIV.F. Vote to approve or not approve an agreement with OKTLE for 2024-2025.- Ms. Huston

XXIV.G. Vote to approve or not approve the MDSEA Negotiated Agreement for 2024-2025.- Ms. Huston

XXIV.H. Vote to approve or not approve the recommendation for Homeless Liaison Administrator.- Ms. Huston

XXIV.I. Vote to approve or not approve the recommendation for Director of Accounting.- Ms. Huston

XXV. Proposed Executive Session for the purpose of:
To hear evidence and discuss the denied student transfers with a review of confidential education records and transfer requests of students whereby disclosure of any additional information could potentially violate FERPA, and the executive session is requested by the parent or the student. 25 O.S. Section 307(B)(5) and (B)(7).
1. Vote to convene or not convene in Executive Session.
2. Acknowledge the Board has returned to open session.
3. Executive Session statement of minutes.

XXVI. Vote to uphold the Superintendent's recommendation to deny the transfer request, overturn the Superintendent's recommendation to deny the transfer request, or modify the Superintendent's recommendation to deny the transfer request of the following students:- Dr. Daniel
Student A
Student B
Student C
Student D
Student E
Student F

XXVII. New Business
Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this Board meeting.

XXVIII. Adjourn
This agenda was posted at the Board of Education Center, 7217 S.E. 15th Street, Midwest City, Oklahoma, on June 6, 2024, at 2:00 PM, in accordance with the Open Meeting Law.

The next Regular Board Meeting is scheduled for July 8, 2024.