June 28, 2023 at 1:00 PM - Special Board Meeting

I. Opening Exercises:

I.A. Call to Order and roll-call recording of members present and absent

I.B. Moment of Silence

I.C. Flag Salute

II. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and approval of the following items:

II.A. Approval of the agenda

II.B. Vote to approve the following items:

II.B.1. Vote to approve Blanket Position Salary Reserves FY 2022-2023.

II.B.2. Encumbrance List for FY2022-2023

II.B.3. Encumbrance List for FY2023-2024

II.C. Vote to approve the following renewal or continuing contracts/agreements for FY2023-2024:

II.C.1. Renewal of Online Site Licensing for iObservation Full Package Marzano Protocol plus Library of Video Resources for 21 Mid-Del school sites and the district administrative team at a cost of $41,580.00 for FY24. This expense is to be paid from the General Fund, Project Code 000.

II.C.2. Bid Renewal for Child Nutrition Department's vendors for Bread, Dairy, Beverages, Ice Cream and Laundry for FY24. The listed companies will have blanket purchase orders exceeding $15,000 to be paid by Child Nutrition Fund 22.
Flowers Bakeries USA Inc., Bid Renewal #2105 (bread)
$50,000 increments
Hiland Dairy Food, Bid Renewal #2106 (dairy, milk and juice)
$300,000 increments
Coca-Cola Southwest Beverages, Bid Renewal #2108 (beverages)
$40,000 increments
Klements Distribution Inc.,Bid Renewal #2007 (ice cream)
$25,000 increments
Cintas, Bid Renewal #R-BB-19002 (aprons, towels and hot pads)
$50,000 increments

II.C.3. Renewal of a Food Service Contract with Mid-Del Learning Center Day Care operating at Mid-Del Technology Center for FY24.

II.C.4. Renewal of one year of unlimited access of Allovue. The total cost for one year of unlimited access for 2023-2024 is $62,370 to be paid from General Fund, Project Code 795 - ESSER III.

II.C.5. Renewal of the software product and service agreement with Tyler Technologies to continue upgrading the Transportation Dept.’s pupil transit software to Tyler “Traversa” Student Transportation Bus Routing Software in FY 2023-2024. This is the 2nd year of a 3-year agreement. The total cost of the contract for FY 2023-2024 is $23,856.00. The vendor is the sole source provider of this proprietary software product. Expenditure to be paid from General Fund 11, Project Code 795 (ARP).

II.C.6. Renewal of Nearpod Lessons and Flocabulary. The total cost is $47,552.00 to be paid by Fund 11, Projects 000 and 511. This will serve from 07/01/23-06/30/24.

II.C.7. Renewal of the district-wide purchases of athletic equipment, uniforms and supplies for the 2023-2024 school year from Varsity Brands Holding Co., Inc. DBA: BSN Sports LLC & US Games on an Exclusive Supplier Agreement. This is the third year of a five-year agreement with expenditures to be paid from Allocated Funds, SAF and Bond Fund 35, Project Code 196. 

II.C.8. Vote to approve the Internal Activities Review Committee for FY2024.

II.C.9. Renewal of MUNIS, VersaTrans, and TransVersa software, licenses, and system support contracts for the 2023-2024 school year. The cost for MUNIS is $147,010.42, VersaTrans is $2,542.44, and TransVersa is $23,856.00 for a total of $173,408.86 to be paid by Fund 11, Project Code 795.

II.C.10. Vote to accept yearly bid renewal (Mid-Del Project #2309) for copy paper and custodial supplies. The total cost if purchased in July 2023 is $368,983.15 to be paid as follows: $363,289.20 by General Fund 11 and $5,693.95 by Mid-Del Technology Center Fund 12.

III. Vote to approve or not approve donation of $29,000.00 to the Del City High School Wrestling Program to honor Charles Gibbons, class of 1964. - Dr. Cobb

IV. Discussion and possible action regarding the insurance contingency agreement between Mid Del Public Schools of Oklahoma County and Coryell Roofing and Construction, Inc.- Dr. Cobb

V. Discussion and possible action regarding the energy accounting and efficiency agreement between Mid Del Public Schools of Oklahoma County and Cenergistic, LLC. - Dr. Cobb

VI. Vote to approve or not approve U.S. Foods LLC as the prime vendor for Mid-Del Public Schools for purchase of the following items: - Ms. Johnson
Groceries                  $400,000 increments
Fresh Produce          $100,000 increments
Non-Food                  $160,000 increments
Kitchen Small Wares   $5,000 increments
Food Commodities    $200,000 increments

VII. Vote to approve or not approve revision of Policy I-23, Scheduling of School District  Activities. - Mr. Andy Collier

VIII. Vote to approve or not approve the purchase of nine LockNCharge Towers from SHI for a total cost of $86,498.00 paid by Bond 35. Per BuyBoard Contract #2018011-02.- Ms. Rennick White

IX. Vote to approve or not approve the purchase of 42 Dell All-In-One computers for Library Media Specialists from SHI in the amount of $52,978.80 to be paid by Bond 35. Per BuyBoard contract #MNWNC-108 and subcontract #81AHG.- Ms. Rennick White

X. Vote to approve or not approve entering into a one-year agreement with The Oklahoma Purchasing System (TOPS).- Ms. Woodard

XI. Vote to approve or not approve changing district paid life insurance and voluntary life insurance policy provider from Mutual of Omaha to Standard Life due to increased rates for FY24. - Ms. Woodard

XII. Vote to approve or not approve the purchase of Property, Casualty, School Board Legal Liability, Student Malpractice Insurance, Pollution Liability, Workers Comp, Cyber and Position Bonds for 2023-2024. The total insurance cost for FY24 is $4,680,986.27, which is an increase of $1,298,506.27 over FY23 cost of $3,382,480. The Tech Center's insurance cost for FY24 is $191,356.50, which is an increase of $39,638 over FY23 cost of $151,718.50.- Ms. Woodard

XIII. Vote to approve or not approve an agreement with Waggoners Heat & Air to provide parts and labor for the MDTC HVAC Replacement/Remodel, Bid Project #2314. Total cost will be $100,998.00 to be paid from MDTC Building Fund 23 or MDTC General Fund 12. - Ms. Foster

XIV. Vote to approve or not approve revision of the Mid-Del District Calendar. - Ms. Huston

XV. Human Resources:

XV.A. Vote to approve or not approve all actions recommended in the Human Resources reports: - Ms. Huston

• Certified
• Non-Certified
• Child Nutrition
• Transportation

XV.B. Vote to approve or not approve recommendation of an Assistant Principal at Midwest City High School.- Ms. Huston

XVI. Proposed Executive Session for the purpose of:
To discuss the employment of Dr. LaShonda Broiles, Pam Huston, and Andy Collier with no resulting vote intended, pursuant to Title 25, Section 307(B)(1) of the Oklahoma Statutes.
1. Vote to convene or not convene in Executive Session
2. Acknowledge the board has returned from Executive Session
3. Executive Session Statement of Minutes.

XVII. Action items to follow Executive Session:
Discussion and possible Board action to modify contractual terms of Dr. LaShonda Broiles, Pam Huston and Andy Collier. 
 

XVIII. Adjourn
This agenda was posted at the Board of Education Center, 7217 S.E. 15 Street, Midwest City, Oklahoma, on June 26, 2023, at 12:15 PM, in accordance with the Open Meeting Law.

The next Regular Board meeting is July 10, 2023.