June 27, 2022 at 1:30 PM - Special Board Meeting

I. Opening Exercises:

I.A. Call to Order and roll-call recording of members present and absent

I.B. Flag Salute

II. Vote to approve the following items:

II.A. Approval of the agenda

II.B. Encumbrance list for FY 2021-2022

II.C. Encumbrance list for FY 2022-2023

II.D. Vote to approve School Activity Funds:

II.D.1. Transfers within Bank

II.D.2. Income and Expense FY 23

II.E. Revised travel date for Andy Collier, Administration, to attend the Camp Impact 2022 in Dallas, TX. This was Board approved on June 13th for June 26-27, 2022, but the date needs to be revised to June 26-28, 2022. 

III. Vote to approve the following renewal or continuing contracts/agreements for FY 2023:

III.A. Renewal of Online Site Licenses for iObservation Full Package Marzano Protocol plus Library of Video Resources for Mid-Del school sites and the administrative team at a cost of $43,200.00 for 2022-2023 to be paid from the General Fund, Project Code 000. Marzano is the sole source vendor.

III.B. Renewal of Kelly Educational Services to provide education-related services for certified and non-certified site substitutes. This expense is to be paid by the General Fund and Technology Fund.

III.C. Renewal of the original agreement, including amendment #7, with ABM Industries, Inc. (a.k.a. GCA Education Services Group) to provide District-wide Custodial & Groundskeeping Services (Bid Projects #1614 & #1615) during 2022-2023. This is the 7th year of the renewed contract, under Buy Board Contract #557-18. The total cost of the contract is $3,221,352.72, reflecting an increase of $496,199.65 from last year. This expenditure is to be paid from District Building Fund 21 and/or Fund 11 (ARP, Project Code 795), Child Nutrition Fund 22 and MDTC Building Fund 12 and/or Fund 23

III.D. Renewal of the original agreement, including amendment #1, with Fullscope Restorations to provide district-wide Athletic Fields Lawn Care, Landscaping, Field Marking and Maintenance Services (Bid Project #2100) during 2022-2023. This is the third year of the renewed contract under Bid Project #2100. The expenditure of $506,153.40 is to be paid from District Building Fund 21 and/or Fund 11 (ESSER II, Project Code 793).

III.E. Renewal of the purchase of athletic software for Carl Albert High School, Del City High School and Midwest City High School from Hudl (sole source vendor). The total cost of $30,000.00 is to be paid from School Activity Funds. 

III.F. Renewal of Level Data was approved on May 9, 2022. The funding source needs to be revised to Fund 11, Project Code 793 and Child Nutrition Fund 22, Project Code 763. 

III.G. Renewal of the contract agreement with Mid-Del Learning Center Daycare operating at the Mid-Del Technology Center for FY 2023 to provide meals to daycare children who are enrolled in daycare.

III.H. Renewals of Child Nutrition Department's vendors for bread, dairy and pest control for FY 2023. The listed companies will have purchase orders exceeding $15,000.00 for bread, dairy, pest control, beverages, uniforms, groceries, produce, non-food supplies, small ware, food commodities and services to be paid by Child Nutrition Fund 22. 
Flowers Bakeries USA Inc. Bid 2105 (bread)                   $50,000 increments
Hiland Dairy Foods Bid 2106 (dairy, milk, juice)             $300,000 increments
Presto X Bid 2107 (pest control)                                      $15,000 increments
Coca-Cola Southwest Beverages Bid 2108 (beverages)  $40,000 increments
Cintas US Communities #R-BB-19002 (aprons, towels & hot pads) $50,000 increments
Sysco LLC, OMES approved State bid:
Groceries                         $400,000 increments
Fresh Produce                 $100,000 increments
Non-Food                         $160,000 increments
Kitchen small wares           $50,000 increments
Food commodities            $200,000 increments

IV. Vote to approve or not approve purchase of Property, Casualty, School Board Legal Liability, Student Malpractice insurance, Pollution Liability, Worker's Comp, and Position Bonds for FY 2022-2023 from OSIG (Oklahoma Schools Insurance Group), RPS/Lloyds of London, American Casualty, Travelers, Intact, Indian Harbor Insurance, Philadelphia Insurance, United Educators and OSAG. - Mrs. Woodard

V. Vote to approve or not approve additional personnel needs for the 2022 Seamless Summer Option. The request is to add four additional days at Country Estates Elementary School, June 27-June 30, 2022. The estimated cost for additional personnel salaries and benefits is $552.60 to be paid from the Child Nutrition Fund 763 and 764. - Ms. Smith

VI. Vote to approve or not approve using Sysco Foods LLC as the prime vendor for delivery from the Commodity processing vendors for items to be served to the students of Mid-Del Schools for FY 2023. (OMES contract) - Ms. Smith
1. Land O' Lakes (cheese
2. Schwan's Food Service, Inc. (cheese)
3. Tyson Foods, Inc. (beef, chicken)

VII. Vote to approve or not approve purchase of the equipment listed below from Oswalt through Bond Fund 35 allocated for Child Nutrition. The total cost is $85,678.86. (Bid #2212) - Ms. Smith
Site                               Item                              Qty.     Total Cost
Carl Albert H.S.  3 Well Hot  Serving Lines         3        $34,679.19
Carl Albert H.S.  4 Well Cold Serving Lines         3        $38,286.75
Carl Albert H.S.  2 Solid Top Serving Counters   2        $11,862.92
Carl Albert H.S.  Installation cost                                        $850.00

VIII. Vote to approve or not approve Cintas Corporation for uniform rental services for the Maintenance Department during FY 2023. This is the first year of a three-year renewable contract. Unity pricing per U.S. Communities Contract #84769-50716. The total cost of $36,000.00 is to be paid by Maintenance Department Fund 11, Project Code 052. - Mr. Conceicao

IX. Vote to approve or not approve Summit Fire Security LLC for testing, inspecting, maintenance and repair services on all fire alarms, wet sprinklers, kitchen hoods and paint booth suppression systems located throughout the district for FY 2023. Expenditures to be paid from Maintenance Building Fund 21, Child Nutrition Fund 22 and MDTC Building Fund 23 and/or Fund 12. (Bid #2213) - Mr. Conceicao

X. Human Resources

X.A. Vote to approve or not approve all actions listed in the Human Resources Reports - Dr. Cobb

• Certified
• Non-Certified

X.B. Vote to approve or not approve the recommendation of Assistant Superintendent of the Mid-Del Technology Center. - Dr. Cobb

X.C. Vote to approve or not approve the recommendation of the Executive Director of the Mid-Del Technology Center. - Dr. Cobb

X.D. Vote to approve or not approve the recommendation of the Mid-Del Technology Center Director of Instruction. - Dr. Cobb

X.E. Vote to approve or not approve the recommendation of the Mid-Del Technology Center Assistant Director of Instruction. - Dr. Cobb

X.F. Vote to approve or not approve the recommendation of Secondary Administrative Intern. - Dr. Cobb

X.G. Vote to approve or not approve the recommendation of an Elementary Assistant Principal. - Dr. Cobb

XI. Adjourn
This agenda was posted at the Board of Education Center, 7217 S.E. 15 Street, Midwest City, Oklahoma, on June 23, 2022, at 11:30 A.M., in accordance with the Open Meeting Law.

The next Regular Board meeting is July 11, 2022.