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June 13, 2022 at 6:00 PM - Regular Board Meeting

Agenda
I. Opening Exercises:
I.A. Call to Order and roll-call recording of members present and absent
I.B. Flag Salute
II. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
II.A. Approval of the agenda
II.B. Vote to approve Minutes of the following Board meeting:
II.B.1. May 9, 2022, Regular Board Meeting
Attachments: (1)
II.B.2. May 16, 2022, Special Board meeting
Attachments: (1)
II.C. Vote to approve the following items:
II.C.1. Monthly Financial and Investment Report for the month ending May 31, 2022.
II.C.1.a. Treasurer’s Report
Attachments: (1)
II.C.1.b. Encumbrances
Attachments: (1)
II.C.1.c. Warrant Register
Attachments: (1)
II.C.1.d. Lease Revenue
II.C.2. School Activity Funds
Attachments: (1)
II.C.2.a. New Accounts
II.C.2.b. Transfers within Bank
II.C.3. Vote to approve Blanket Position Salary Reserves Report for FY 2021-2022.
Attachments: (1)
II.D. Vote to approve the following renewal or continuing contracts/agreements for FY2023:
II.D.1. Summary for Vending (drinks/snacks) annual contracts for the 2022-23 school year and contracts for the first year of a three-year proposed agreement for 2022-23 for various sites (including Elementary, Secondary Departments/Central Office). The sites that chose Coca-Cola Southwest will be operating without a contract.
Attachments: (1)
II.D.2. Renewal of the district-wide purchases of athletic equipment, uniforms and supplies for the 2022-23 school year from Varsity Brands Holding Co., Inc. This is the second year of a five-year agreement. Expenditures to be paid by Allocated Funds, School Activity Funds and Bond Fund 35, Project Code 196.
II.D.3. Third year of a three-year renewable agreement between Mid-Del Schools and FNB Community Bank of Midwest City to continue the teller machine in the southeast corner of the Carl Albert High School field house parking lot.
Attachments: (1)
II.D.4. Renewal of the School Spirit Visa Check Card (Debit Card) Letter of Agreement for 2022-23 with the Oklahoma Educator's Credit Union that allows them to issue a check card to their members with the District's logo. In return, OECU agrees to pay 5% of the interchange fee for each qualifying transaction on all cards to the Mid-Del School District.
II.D.5. Renewal of Oklahoma State School Boards Association membership in the amount of $5,355.00, and Policy Subscription renewal in the amount of $1,000.00 for FY 2022-23.
II.D.6. Renewal of the lease agreement between Mid-Del Public Schools and Rachel Proper, dba Kinder Castle for the 2022-2023 fiscal year. This agreement pertains to the real property lying west of the School District Warehouse. The lessee agrees to pay the sum of $1,200.00.
Attachments: (1)
II.D.7. Renewal of The Center for Education contract for the Basic Legal Services Program (BLSP) in the amount of $900.00, with a $20 increase in hourly rates over last year. BLSP hourly rates remain below the market rate for attorneys with comparable experience.
Attachments: (1)
II.D.8. Renewal of MUNIS and VersaTrans software, licenses and system support contracts for the 2022-2023 school year. The total cost for renewal will be $152,138.46 to be paid from Fund 11, Project Code 793 or 795.
II.D.9. Renewal of the service agreement with Waste Management of Oklahoma, Inc. for the 2022-2023 fiscal year. This service is for garbage disposal at five elementary school sites located outside the city limits of Del City and Midwest City. The cost of this contract is $2,861.00 per month for a total annual cost of $34,332.00 to be paid by District Building Fund 21 and/or District General Fund 11.
Attachments: (1)
II.D.10. Renewal of Quaver's Beyond Marvelous Music Curriculum for 2022-2023 from Quaver's Marvelous World of Music. Quaver Music is a sole source vendor for this product. The total cost for this curriculum is $25,480.00 to be paid from Bond Fund 35.
Attachments: (1)
II.D.11. Renewal of MasteryConnect professional development in the amount of $3,150.00 from Instructure. This was Board approved on May 9, 2022, in the amount of $3,000.00, but the cost for the 2022-2023 professional development will be $3,150.00. We are requesting this professional development price revision.
Attachments: (1)
II.D.12. Renewal of agreement with Kone, Inc. for district-wide elevator and wheelchair lift testing, inspecting, monitoring, maintenance and repair services for 2022-2023. The monthly cost of the contract is $4,307.19 for a total annual cost of $51,686.28 to be paid from the Maintenance Department Building Fund 21, Project Code 052. Pricing per U.S. Communities Cooperative Supply Services Contract #201414653.
II.D.13. Renewal of Cisco EA maintenance agreements for 2022-2023. This is year 4 of a five-year contract. The total cost of $175,860.00 is to be paid from Fund 11, Project Code 793.
Attachments: (1)
II.D.14. Renewal of Cisco Smartnet maintenance agreements for maintenance/software support of core network equipment for 2022-2023.This is year 4 of a 5 year annually renewable contract. The total cost is $45,539.41 to be paid from Fund 11, Project Code 793.
Attachments: (1)
II.D.15. Renewal of Cisco Collaboration Flex Plan for Voice Over IP (VoIP) to support the district's phone services for 2022-2023. This is year 4 of a five-year contract. The total cost of $85,285.00 is to be paid from Fund 11, Project Code 793.
Attachments: (1)
II.D.16. Renewal of Allovue software for one year of unlimited access. The total cost is $60,500.00 to be paid from General Fund 11, Project Code 795, ESSER III.
Attachments: (1)
II.D.17. Renewal of Employee Assistance Program for 2022-2023 with Mid-Del Youth and Family. This expense will be paid from General Fund, Project Code 145.
Attachments: (1)
II.D.18. Renewal of OSSBA Employment Services Agreement. Our partnership with OSSBA has helped us to ensure that unemployment benefits are not paid to people who are not eligible.
Attachments: (1)
II.D.19. Renewal of the original Master Retail Natural Gas Supply Agreement with the Managed Portfolio Services: 100% Pool price rider to the original Master Retail Natural Gas Supply Agreement with Exelon Corporation, d.b.a. Constellation, to provide third party natural gas to various sites in 2022-2023. Expenditures to be paid by General Fund 11 and/or Building Fund 21 and MDTC Fund 12 and/or 23. 
Attachments: (1)
II.E. Vote to approve out-of-state or overnight travel requests:
1. Andy Collier, Administration, to attend Camp Impact 2022 in Dallas, TX, on June 26-27, 2022. Expenses to be paid by Project Code 137.
2. Midwest City High School Boys' Basketball team to attend Team Basketball Camp in Ft. Smith, AR, on June 14, 2022. Expenses to be paid by Activity Fund 64, personal funds and donations.
3. Pamela Huston and Kasey Reed, Administration, to attend the AASPA Conference in Orlando, FL, on October 9-13, 2022. Expenses to be paid by Human Resources, Project Code 145.
4. Daryla Combs and Amber Gorman, Midwest City High School, and Angel McCollister and Elizabeth Doring, Del City High School, to attend the 2022 NCCEP/GEAR UP Annual Conference in Washington DC, on July 17-21, 2022.
Expenses to be paid by General Fund, Project Code 000 to be reimbursed by GEAR UP.
5. This FACTS Elevate trip was Board approved on February 14, 2022. We would like to revise the attendee, Tena Holmes, to be replaced by Pat Watkins for Destiny Christian.
6. This ISTE Conference was Board approved on February 14, 2022. We would like to revise the attendee Taylor Upchurch to Daryla Combs, MCHS. 
7. This Intensive Instructional Coaching Institute was Board approved on May 9, 2022. We would like to revise the dates to January 29, 2023 through February 3, 2023. The other dates were sold out. We are also adding Danielle Taylor, Del City High School to the list of attendees.
8. Carl Albert High School Varsity Volleyball to compete in Coweta, OK, on August 12-13, 2022. Expenses to be paid by Booster Club.
9. Andrea Wood, Administration; Melissa Lightfoot, DCMS; Annie Cox, CAHS; and Tamara Moore, MCES, to attend the National Council of Teachers of Mathematics Conference in Los Angeles, CA, on September 27 - October 1, 2022. Expenses to be paid by Project Codes 511, Title I, and Project Code 541, Title II.
10. Andra Gilkey and LaTesha Henderson, LSC, and Dr. LaShonda Broiles, Administration, to attend the National Alternative Education Association Conference in St. Louis, MO, on October 18-21, 2022. Expenses to be paid by Title I, Project Code 511, and Title II, Project Code 541.
11. Dr. LaShonda Broiles, Administration, Kristin Goggans and Joshua Terry, CAHS, Steve Gilliland and Phillip Crawford, DCHS, and Leslie Berger, Darcy Budde and Daryla Combs, MCHS, to attend ASCD Leadership Summit in National Harbor, MD, on October 20-October 23, 2022. Expenses to be paid by Title I, Project Code 511, and Title II, Project Code 541.
12. Andy Collier, Administration, to attend the National Athletic Directors Conference & Exhibit Show in Nashville, TN, on December 9-13, 2022. Expenses to be paid by Project Code 137.
13. Suzanna Bennett, MCES; Stephanie Cavner, MCES; TBD, Soldier Creek; Sheri Bennett, Soldier Creek; Allen Bellmyer, Parkview; Kathy Kirk, Epperly Heights; Michelle Goolsby, Del City Elementary; Alana Edds, CAMS; Kathleen Shadrain, DCMS; Kenyelle Williams, MCMS; James Werchen, CAHS; Courtney Wiley, DCHS; Christina Mitchell, DCHS; Darcy Budde, MCHS; and Leslie Pope, Administration, to attend the Amplify Your Impact: Coaching Collaborative Teams in PLCs at Work workshop in San Antonio, TX, on September 27-29, 2022. Expenses to be paid by Title I, Project Code 511 and Title II, Project Code 541.
Attachments: (1)
II.F. Vote to approve attorney services and fees on an "as needed basis" for FY 2022-2023 from the following firms:
1. Dasovich Law Office - (Worker's Compensation)
2. Rosenstein, Fist & Ringold - (General Counsel)
3. The Center for Education Law - (General Counsel)
4. Crowe & Dunlevy (Ad Valorem Lawsuit)
5. Rieger Law Group (Real Estate)
6. Rob Manchester (Worker's Compensation)
II.G. Vote to approve the depository banks for various funds for the 2022-2023 fiscal year. The following banks are recommended as listed below:
FNB Community Bank of Midwest City, Midwest City
IBC Bank, Midwest City
Attachments: (1)
II.H. Vote to approve appointment/designation of the following persons to serve in the capacities stated and perform the duties as provided by law, for the 2022-2023 school year:
1. Dr. Rick Cobb, Superintendent of Mid-Del Schools, to sign contracts, applications for state and federal grants and programs including E-Rate, Impact Aid, Title VII and to execute any and all instruments relating to the operation of the Midwest City-Del City Public Schools.
2. Minutes Clerk, Diane Nelson
    Deputy Minutes Clerk, Kandy Perkins
3. School District Treasurer, Jacqueline Woodard
    School District Assistant Treasurer, Preston Tatum
4. Purchasing Officer, Jacqueline Woodard
5. Encumbrance Clerk, Katie Bourisaw
6. Central Office Custodian of School Activity Funds, Felicia Cantrell
7. Central Office Counter Signers of School Activity Funds, Jacqueline Woodard, Donna Carlberg
8. Child Nutrition Custodians and Counter Signers of School Activity Funds,
Denise Smith, Teri Walker, Jacqueline Woodard, Donna Carlberg
9. Worker's Compensation Counter Signers, Dr. Rick Cobb, Jacqueline Woodard
10. Jacqueline Woodard, Chief Financial Officer, to sign for Fiscal Services as designee to sign credit applications, payroll garnishments, and all other payroll related items that include processing tax forms and death benefits and to sign on Oklahoma County Finance Authority Educational Facilities Lease Revenue Bonds (Midwest City-Del City Public Schools Project) Series 2018 held with BancFirst.

 
II.I. Vote to approve the following proposed dates for the 2023 Regular Board Meetings of the Board of Education to be held at 6:00 P.M., in the Board Room of the Administration Building located at 7217 S.E. 15th Street, Midwest City, OK, 73110, unless notified otherwise:
Monday, January 9, 2023                    July 10, 2023
Monday, February 13, 2023                August 14, 2023
Monday, March 6, 2023                      September 11, 2023
Monday, April 10, 2023                       October 9, 2023
Monday, May 8, 2023                         November 13, 2023
Monday, June 12, 2023                      December 11, 2023
Attachments: (1)
III. Information
III.A. Public Participation
Persons who address the Board during the public participation portion of the regular Board meeting must meet the following qualifications:
  1. Not, use the public participation portion of the Board meeting to make slanderous,
    abusive and personal statements against any individual. The President of the Board
    may rule any speaker out of order who makes such statements.
  2. Not, speak regarding litigation pending against the District or employees of the
    District.
  3. Not, speak regarding a matter that is currently the subject of an investigation being
    conducted by the District or its agents or attorneys, or which is the subject of an ongoing criminal investigation. 
  4. In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a single public participation period of thirty (30) minutes will be permitted at each meeting. Each person who wishes to speak will be allotted five (5) minutes until the total time of 30 minutes is used. Groups consisting of three (3) or more persons shall designate a spokesperson that will be given five (5) minutes to speak for and represent the group.
III.B. Superintendent’s Report - Dr. Cobb
III.C. Wrap Up of the Accomplishments of the 2021-2022 school year at Carl Albert High School. - Mrs. Goggans
IIID. Wrap Up of the Accomplishments of the 2021-2022 school year at Del City High School. - Mrs. Hill
IIIE. Wrap Up of the Accomplishments of the 2021-2022 school year at Midwest City High School. - Mrs. Berger
IV. Vote to approve or not approve revisions to Policy G-15, Vacation. - Dr. Cobb
Attachments: (1)
V. Vote to approve or not approve bids and/or requests to purchase as follows: - Mrs. Woodard
A. Quotes on pictures for the 2022-2023 school year to be paid by parents
B. Quotes on yearbooks for the 2022-2023 school year to be paid by parents
C. Custodial paper supplies, copy paper and envelopes for the 2022-2023 school year from Veritiv. The total amount is $312,829.80 to be paid as follows:
$305,809.40 from General Fund 11 and $7,020.40 from Mid-Del Technology Center, Fund 12. Veritiv is under State Contract #SW107.
Attachments: (1)
VI. Call for Public Hearing for the purpose of accepting comments and for holding an open discussion, including answering questions regarding the 2022-2023 Tentative Proposed Budget, Midwest City-Del City Public School District, I-52, Oklahoma County. The Public Hearing is to be held at the Regular Meeting of the Board of Education at 6:00 P.M., on the 13th day of June 2022, in the Boardroom at 7217 Southeast 15th Street, Midwest City, OK. - Mrs. Woodard
VII. Vote to approve or not approve the 2022-2023 Budget for the Midwest City-Del City Public School District, I-52, Oklahoma County. - Mrs. Woodard
VIII. Vote to approve or not approve a contract with CMSWillowbrook for construction management services and Michael L. McCoy Architects, Inc. for the MDTC Business and Industry campus remodel and other miscellaneous renovations. Also, we are requesting Amendment #1 - Automotive Classroom & Office space renovation in the amount of $95,491.00 to the Guaranteed Maximum Price Contract and a Pre-Construction flat rate fee of $5,000.00 to be paid from MDTC Building Fund 23 and Fund 12. - Mr. Mendenhall
Attachments: (1)
IX. Vote to approve or not approve the 2023 Commencement Exercises to be held at the Jim Norick Arena located at the State Fair Park, 3001 General Pershing Boulevard, Oklahoma City, OK 73107 on May 20, 2023, at the following times: - Dr. Broiles
Carl Albert High School                10:00 A.M.
Del City High School                      2:00 P.M.
Midwest City High School              6:00 P.M.
Attachments: (1)
X. Vote to approve or not approve the purchase of Safe and Civil Schools Foundations training for year two continuation for the 2022-2023 school year. The total cost is not to exceed $35,800.00, inclusive of travel, to be paid by Title I, Project Code 511. - Mrs. Pope
Attachments: (1)
XI. Vote to approve or not approve School Safe ID Smart Dismissal Program Car Rider Plus Program in the amount of $27,863.00 to be paid by Bond Fund 34 and General Fund. Site leaders are soliciting sponsors so the cost may be offset through sponsorships. - Mrs. Pope
Attachments: (1)
XII. Vote to approve or not approve to purchase embedded coaching days and Global PD library with virtual training from Solution Tree for Tinker Elementary, Townsend Elementary and Del City Middle School. The total cost is not to exceed $143,089.95 to be paid by School Improvement, Project Code 515. - Dr. Ehrich
Attachments: (1)
XIII. Vote to approve or not approve an agreement with Communication Innovations, LLC, to provide Speech Language Pathology for 2022-2023. The total estimated cost of $50,000.00 will be paid from Special Services Flow Through Funds, Project code 621, Impact Aid, Project Code 592 and General Fund, Project Code 000. - Mrs. Wilson
Attachments: (1)
XIV. Vote to approve or not approve the agreement for the 2022-2023 school year with Supplemental Health Care Associates for increments up to $50,000.00 with an estimated total cost of $200,000.00. The funding for these services will be provided from Special Services Flow Through Fund, Project Code 621, Impact Aid, Project Code 592 and General Fund, Project Code 000. - Mrs. Wilson
 
Attachments: (1)
XV. Vote to approve or not approve Fine Hearing Care for services for students with hearing impairment. The cost of this contract is up to $5,000.00 which will be paid from Special Services Flow through Fund, Project Code 621. - Mrs. Wilson
Attachments: (1)
XVI. Vote to approve or not approve the purchase of 2,710 Chromebook cases from SHI. The price for each case is $23.03 for a total cost of $62,411.30 to be paid by Bond Fund 34, Bond Fund 35 and General Fund. TIPS Contract #200105. - Dr. Haselwood
Attachments: (1)
XVII. Vote to approve or not approve the purchase of ClassLink for the district. ClassLink provides a one-click single sign-on solution that gives students access to everything they need to learn, anywhere, with just one password. The total cost of $42,715.00 will be paid from the General Fund, Project Code 000. - Dr. Haselwood
Attachments: (1)
XVIII. Vote to approve or not approve Nearpod lessons and Flocabulary which use insights from 20+ formative assessment and dynamic media features to guide your teaching and improve student outcomes. The total cost for 2022-2023 is $42,681.00 to be paid from Fund 11, Project Code 000 and Project Code 511. - Dr. Haselwood
Attachments: (1)
XIX. Vote to approve or not approve the purchase of software and support services with PowerSchool Group LLC for PowerSchool online enrollment and Ecollect software programs for the period of July 1, 2022 - July 30, 2023. The total cost of $43,485.12 is to be paid from Bond Fund 35 and/or General Fund 11. -  Dr. Haselwood
Attachments: (1)
XX. Vote to approve or not approve revisions to Policy J-14, Overnight/Out-of-State Travel. - Mr. Andy Collier
Attachments: (1)
XXI. Vote to approve or not approve CMSWillowbrook for construction management services for district-wide Master Facilities Assessment and Bond Planning at a cost not to exceed $120,000.00. Expenditure to be paid from District Building Fund 21. - Mr. Bryan
XXII. Vote to approve or not approve Kone, Inc. for the installation of two Vertical Platform Lift Towers as part of the "Fieldhouse Upgrades" projects at Del City High School and Midwest City High School. The total cost is $272,920.04 to be paid from Bond Fund 36. Pricing is per U.S. Communities Cooperative Contract #201414653. - Mr. Bryan
XXIII. Vote to approve or not approve purchase orders to the United States Postal Service for district-wide postage needs during 2022-2023. The purchase orders are to be in the amounts of $40,000.00 and $200.00 not to exceed a total of $40,200.00 and to be paid from General Fund 11, Project Code 055. - Mr. Payne
Attachments: (1)
XXIV. Vote to approve or not approve the following vendors for Transportation Department parts and repair services during 2022-2023, with blanket purchase orders in increments not to exceed the amounts indicated. Expenditures to be paid from General Fund 11, Project Code 053. - Mr. Stearns
ATC Freightliner (Outside Repairs)     $50,000
ATC Freightliner (Parts)                       $15,000
Goodyear Tire & Rubber (Parts)          $35,000
Midwest Bus Sales (Outside Repairs) $50,000
Midwest Bus Sales (Parts)                   $15,000
Napa Auto (Parts)                                $25,000
Penley Oil (Parts/Supplies)                  $20,000
Holt Truck Center (Outside Repairs)    $25,000
Holt Truck Center (Parts)                     $15,000
 
Attachments: (1)
XXV. Vote to approve or not approve Sun Coast Resources, Inc. to provide fuel for the Transportation & Maintenance Departments during 2022-2023, with blanket purchase orders in increments not to exceed $100,000 and $40,000, respectively. Bid Project #2210. Expenditures to be paid from Transportation Fund 11, Project Code 053 and Maintenance Fund 11, Project Code 052. - Mr. Stearns
Attachments: (1)
XXVI. Vote to approve or not approve a contract with Compliance Resource Group for services that will include: annual DOT physicals for school bus drivers, pre-employment five panel drug screening, DOT drug screening, post-accident DOT screening, random DOT screening and suspicion screening (breath alcohol as well as a five-panel drug screening) and K2/Spice testing for 2022-2023.The cost for the Transportation Department, in increments of $20,000, is to be paid from Transportation Fund, Project Code 053. The cost for Human Resources is not to exceed $15,000 to be paid from General Fund, Project Code 000. - Ms. Huston
Attachments: (1)
XXVII. Vote to approve or not approve Oklahoma Employment Security Commission purchase order in increments of $40,000 to cover expenses associated with unemployment claims for FY 2022-2023, Certified Personnel. This expense is to be paid from the General Fund, Project Code 000. - Ms. Huston
Attachments: (1)
XXVIII. Vote to approve or not approve request for purchase orders in increments of $40,000 to cover expenses associated with unemployment claims from non-certified personnel for 2022-23. This expense will be paid from the General Fund, Project Code 000. - Ms. Huston
Attachments: (1)
XXIX. Vote to approve or not approve three new non-certified pay schedules for the Mid-Del Technology Center, MDTC Business Manager, NC Career Advisor, Employability Specialist & Business Development/Industrial Coordinator and TTC Secretary. - Ms. Huston
Attachments: (1)
XXX. Human Resources
XXX.A. Vote to approve or not approve all actions recommended in the Human Resources Reports: - Ms. Huston
  • Certified
  • Non-Certified
  • Child Nutrition
  • Transportation
Attachments: (1)
XXX.B. Vote to approve or not approve the recommendation for Assistant Principal at Soldier Creek Elementary. - Ms. Huston
XXX.C. Vote to approve or not approve the recommendation for Assistant Principal at Del City High School. - Ms. Huston
XXX.D. Vote to approve or not approve the recommendation for Assistant Principal at Midwest City High School. - Ms. Huston
XXX.E. Vote to approve or not approve the recommendation for Assistant Principal at Carl Albert High School. - Ms. Huston
XXX.F. Vote to approve or not approve the recommendation of Assistant Superintendent of Instruction. - Ms. Huston
XXX.G. Vote to approve or not approve the recommendation of Executive Director of Teaching and Learning. - Ms. Huston
XXX.H. Vote to approve or not approve the recommendation for Assistant Director of Special Services. - Ms. Huston
XXX.I. Vote to approve or not approve the recommendation for Instructional Facilitator of Fine Arts. - Ms. Huston
XXX.J. Vote to approve or not approve the recommendation of three Instructional Facilitators of Special Services. - Ms. Huston
XXX.K. Vote to approve or not approve the recommendation of Director of Business Development and Training at the Mid-Del Technology Center. - Ms. Huston
XXXI. New Business
Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this Board meeting.
XXXII. Adjourn
This agenda was posted at the Board of Education Center, 7217 S.E. 15 Street, Midwest City, Oklahoma, on June 9, 2022, at 2:30 P.M., in accordance with the Open Meeting Law.

The next Regular Board Meeting is scheduled for July 11, 2022.


 

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