June 28, 2021 at 9:00 AM - Special Board Meeting

I. Opening Exercises:

I.A. Call to Order and roll-call recording of members present and absent

I.B. Flag Salute

II. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

II.A. Approval of the agenda

II.B. Vote to approve the following:

II.B.1. Encumbrance list for FY 2020-2021

II.B.2. Encumbrance list for FY 2021-2022

II.B.3. Vote to approve School Activity Funds
a. Transfers within Bank

II.C. Vote to approve the following renewal contract/agreements for FY 2021-2022:

II.C.1. Vote to approve renewal of the contract with BRIDGES Behavioral Health for partial hospitalization, access to day treatment, mental health counseling, outpatient counseling and family counseling services for students for FY 2021-2022. 

II.C.2. Vote to approve renewal of the Mid-Del Youth and Family contract for FY 2021-2022 to provide services as part of our Employee Assistance Program. This expense is to be paid out of General Fund, Project Code 145. 

II.C.3. Vote to approve renewal FY 2021-2022 agreement between Mid-Del Public Schools and Kelly Services, Inc. to provide education related services for certified and non-certified site substitutes. The District will be invoiced each week for the services of assigned employees. These services will be paid out of General Fund 11 and Technology Fund 12. 

II.C.4. Vote to approve a 2021-2022 contract renewal with Mid-Del Youth and Family Center, Inc. in the amount of $8,400.00 to provide counseling services for students who were referred by Mid-Del Counselors. Expenses to be paid from General Fund 000.

II.C.5. Vote to approve renewal of contract with Oklahoma Copier Solutions for district-wide copier and maintenance services, including print shop services, for 2021-2022. This is the fifth year of a five-year renewable contract. Original contract was Board approved on May 8, 2017. The total contract amount is $1,164,762.85 (60 months), for a total annual expense of $232,952.57 (12 months). Mid-Del Bid #1702. The expenditure is to be paid from District General Fund 11 and/or District Building Fund 21, MDTC General Fund 12 and/or Building Fund 23 and Child Nutrition Fund 22. 

II.C.6. Vote to approve renewal contract for Child Nutrition with Heartland School Solutions for 2021-2022. The total amount is $23,925.00 to be paid by Child Nutrition. 

II.D. Vote to approve attorney services and fees on an ""as needed basis" for FY 2021-2022 from the following firms:
1. Rosenstein, Fist & Ringold - (General Counsel)
2. The Center for Education Law - (General Counsel)
3. Crowe & Dunlevy (Ad Valorem Lawsuit)
4. Rieger Law Group (Real Estate)
 

II.E. Vote to approve out-of-state or overnight travel requests:
Dr. Jason Perez, Administration, to attend AASPA  State Leaders Retreat in Kansas City, KS, on July 28, 2021-July 30, 2021. Expenses to be paid by Human Resources, Project Code 145.

III. Vote to approve or not approve revisions to Policy B-17, District Organization Chart for 2021-2022. - Dr. Cobb

IV. Vote to approve or not approve project code changes on items approved at the June 14, 2021, Board meeting: - Ms. Medcalf
Item II. I.28. Munis and VersaTrans software and System Support renewal was for $125,239.59 originally approved for project 000 will move to Project Code 795/ARP because they are technology items.
Item XXIII. Safe School for $21,508.00 was approved for Project Code 795 will move to Project Code 000 because they may raise sponsorship money and we don't want to have to issue money back to the State.
Item XXXIV. Resilient Athletic flooring installation was for $116,224.00 out of Bond 35 will move to Project Code 793 due to the safety and prevention rule-staph infection in the carpet.

V. Vote to approve or not approve 2020-21 Budget Amendment #4 for the Sinking Fund increase of $4,000,000.00. - Ms. Medcalf

VI. Vote to approve or not approve purchase of Property, Casualty, School Board Legal Liability, Student Malpractice insurance, Pollution Liability, Worker's Comp, and Position Bonds for FY 2021-2022 from OSIG (Oklahoma Schools Insurance Group), RPS/Lloyds of London, American Casualty, Travelers, One Beacon, Indian Harbor Insurance, Philadelphia Insurance, United Educators and OSAG. - Ms. Medcalf

VII. Vote to approve or not approve Disaster Recovery Service with Tyler Technologies for 2021-2022 in the amount of $20,124.00 to be paid from Project Code 795, ARP Funding. - Ms. Medcalf

VIII. Vote to approve or not approve district wide purchase of athletic equipment, uniforms and supplies from Varsity Brands Holding Co., Inc. DBA BSN Sports LLC & US Games on an exclusive supplier five-year renewable agreement beginning with the 2021-2022 school year. Expenses to be paid from Allocated Funds, School Activity Funds and Bond Fund 35, Project Code 196. - Mr. Andy Collier

IX. Vote to approve or not approve purchase of Social Emotional Learning curriculum from Committee for Children in the amount of $40,961.70 for K-8 grade and SEL Measurement System from Resonant Education in the amount of $39,900.00; both of which will be paid from General Fund 11, Project Code 205 for FY 2021-2022. - Dr. Ehrich

X. Vote to approve or not approve purchase of Social Emotional Learning curriculum for all three Mid-Del High Schools from School-Connect. The cost of the program is $18,900.00 to be paid from General Fund 11, Project Code 205. - Dr. Ehrich

XI. Vote to approve or not approve Exterior Solutions Group, LLC, for roof repair at the Mid-Del Technology Center. The total cost will be $585,310.00 using TIPS Contract (JOC)-200201. Repairs will be paid from Bond Fund 36 or Building Fund 23. - Mr. Mendenhall

XII. Vote to approve or not approve purchase of audio video equipment for use in the conference rooms at the MDTC Business Development and Training Center from Video Reality. Prices were quoted using OMES SW1021 contract. The total cost will be $73,802.58 to be paid from Building Fund 23, Project Code 032 or General Fund 12, Project Codes 415, 416, 417, CARES, Project Code 032 MDTC CoOp. - Mr. Mendenhall

XIII. Vote to approve or not approve purchase of Bark for Schools subscription in the amount of $16,500.00 to be paid from FY 22, Project Code 795. - Dr. Haselwood

XIV. Vote to approve or not approve Joe Cooper Ford for procurement of a new 2021 Ford F250 Supercab truck with a 6.5' bed and aftermarket package, for a total cost of $35,245.00 to be paid from Bond Fund 34, Project Code 099. Pricing per State Contract SW035. Vehicle will be used by the Maintenance Department (Access Control). - Mr. Conceicao

XV. Vote to approve or not approve Panco, Inc. to furnish and install six Energy Management System upgrade packages with new Syntronix network compatible devices at various sites. The total cost of the project is $618,140.00 to be paid from FY 22 ESSER III, Project Code 795. Vendor is a sole source provider. - Mr. Conceicao

XVI. Vote to approve or not approve Digi Security Systems for procurement of access control security component packages, including one electronically secured key cabinet at $18,709.17 and five access controlled exterior doors at $23,954.86. The packages are part of the "Safety and Security" project at the Support Services Building (Transportation Dept.). The total cost of the project is $42,664.03. Pricing per Statewide Contract #SW1048D to be paid from Bond Fund 34. - Mr. Conceicao

XVII. Vote to approve or not approve Thompson Educational Furnishings for procurement of furniture and equipment as part of the "Classroom Upgrades" projects at Del City Middle School and Midwest City Middle School. The cost per project is $120,131.00 and $113,755.00, respectively, for a total of $233,886.00, to be paid from Bond Fund 36. Unit pricing per University of Oklahoma Purchasing Contract #R-16000-16. - Mr. Conceicao

XVIII. Adjourn
This agenda was posted at the Board of Education Center, 7217 S.E. 15 Street, Midwest City, Oklahoma, on June 24, 2021, at 11:30 A.M., in accordance with the Open Meeting Law.

The next Regular Board meeting is July 12, 2021.