August 12, 2019 at 6:00 PM - Regular Board Meeting

I. Opening Exercises:

I.A. Call to Order and roll-call recording of members present and absent

I.B. Flag Salute

II. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

II.A. Approval of the agenda

II.B. Vote to approve Minutes of the following Board meeting:

II.B.1. July 8, 2019, Regular Board Meeting

II.C. Vote to approve the Financial Statement for the 2018-2019 school year as required by Oklahoma Statutes Title 70-5-135.2.

II.D. Vote to approve June 30, 2019, Monthly Financial and Investment Report:

II.D.1. Treasurer's Report and Investment Report for period ending June 30, 2019:

II.D.2. School Activity Fund Summary ending June 30, 2019

II.D.3. Encumbrances

II.D.4. Warrant Register

II.D.5. Lease Revenue as of June 30, 2019

II.D.6. Bond Fund Update through June 30, 2019

II.E. Vote to approve July 31, 2019, Monthly Financial and Investment Report:

II.E.1. Treasurer's Report and Investment Report for period ending July 31, 2019

II.E.2. Encumbrances

II.E.3. Warrant Register

II.E.4. Lease Revenue as of July 31, 2019

II.F. Vote to approve School Activity Funds:

II.F.1. Transfers within Bank

II.G. Vote to approve final blanket position salary reserves report for 2018-2019.

II.H. Vote to approve blanket position salary reserves report for 2019-2020.

II.I. Vote to approve Section 125 Plan Administration by American Fidelity Assurance Company for CY 2020.

II.J. Vote to approve the 2019-2020 Internal Activities Review Committee.

II.K. Vote to approve out-of-state or overnight travel requests:
1.  Scott Paul, Administration, to attend the Pure Accelerate Conference in Austin, TX, on September 15-19, 2019. Expenses to be paid by Technology, Project Code 044.
2.  Midwest City High School Softball team to play in a softball showcase tournament in Broken Arrow, OK, on August 16-17, 2019. Expenses to be paid by Sanctioned Organization funds. Booster Club will pay for hotel and food.
3.  Midwest City High School football team to participate in a varsity football game in Bentonville, AR, on August 31, 2019. Expenses to be paid by School Activity funds, Project Code 865-Athletics, Sanctioned Organization funds, personal funds and donations.
4.  Dr. Jason Perez and Erin Hurst, Administration, to attend the American Association of School Personnel Administrators' 81st Annual Conference in New Orleans, LA, on October 7-11, 2019. Expenses to be paid by Human Resources, Project Code 145.
5.  Carl Albert High School band to participate in a marching contest in Kansas City, MO, on September 20-22, 2019. Expenses to be paid by Sanctioned Organization funds, Band Boosters, personal funds and donations.
6.  Leslie Pope, Administration; Charita Hunt, Barnes Elementary; Tammy Roberson, Pleasant Hill Elementary; Heather Deering, Country Estates Elementary and Michael Becker, Del City Elementary, to attend the Professional Learning Communities at Work Institute in San Antonio, TX, on October 13-17, 2019. Expenses to be paid by Title II, Project Code 541.
7.  Kelly Fry, Del Crest Middle School, to attend the PLTW Summit in San Antonio, TX, on November 16-19, 2019. Expenses to be paid by Gateway to Tech, Project Code 412.
8.  Sheril Thompson, Administration, to attend the NIEA Convention in Minneapolis, MN, on October 7-13, 2019. Expenses to be paid by Title VI, Project Code 561.

III. Recognitions
A. American Legion Auxiliary Oklahoma Girls State 2019: 
Carl Albert High School - Mrs. Goggans
Abby Boyer
Malayna Stober 

B.  Youth Leadership Oklahoma:
Carl Albert High School - Mrs. Goggans
Abby Boyer

C.  2019-2020 City of Oklahoma City Youth Council: 
Carl Albert High School - Mrs. Goggans
Lane Youngblood

IV. Information

IV.A. Public Participation
Persons who address the Board during the public participation portion of the regular Board meeting must meet the following qualifications:
1. Not, use the public participation portion of the Board meeting to make slanderous, abusive and personal statements against any individual. The President of the Board may rule any speaker out of order who makes such statements.
2. Not, speak regarding litigation pending against the District or employees of the District.
3. Not, speak regarding a matter that is currently the subject of an investigation being conducted by the District or its agents or attorneys, or which is the subject of an ongoing criminal investigation.

IV.B. Superintendent's Report - Dr. Cobb

IV.C. Bond 35 Update - Mr. Bryan

V. Discussion and possible Board action to appoint a Board of Education member to act as voting delegate for the 2019 OSSBA Delegate Assembly. - Dr. Cobb

VI. Vote to approve or not approve gifts and/or donations as follows: - Dr. Cobb
A.  $11,000.00 to Highland Park Elementary from Boeing to be used for student clothing and educational needs.
B.  2004 Dodge Ram 1500 to the Mid-Del Technology Center from Don and Lori Williams to be used for instructional purposes.
 

VII. Vote to approve or not approve revisions to Policy B-15, Board Minutes. - Dr. Cobb

VIII. Vote to approve or not approve revisions to Policy B-17, District Organization Chart. - Dr. Cobb

IX. Vote to approve or not approve revisions to Policy I-7, Concurrent Enrollment. - Dr. Ehrich

X. Vote to approve or not approve revisions to Policy I-9, Graduation Requirements. - Dr. Ehrich

XI. Vote to approve or not approve district-wide purchase of athletic equipment, uniforms and supplies from Varsity Brands Holding Co., Inc. dba BSN Sports LLC & US Games on State Contract US Communities #3062995 not to exceed $400,000.00 for 2019-2020 to be paid from Allocated Funds, School Activity Funds and Bond Fund 35, Project Code 196. - Mr. Andy Collier

XII. Vote to approve or not approve the Career and Technology Education Programs at our three Mid-Del High Schools. In addition, Del Crest and Carl Albert Middle Schools qualify for Career Technology funding for their Project Lead the Way and Gateway to Technology STEM Programs. - Mrs. Dunn

XIII. Vote to approve or not approve Oklahoma Copier Solutions for renewal of the RSA WebCRD "Freeflow Pre-Press" software to be used by the Mid-Del Print Shop in FY 20. This software automates job submissions to the print shop enabling various integrative functions including tracking paper/supply usage. The total software package is $15,000.00 to be paid from District General Fund 11 and/or District Building Fund 21. Oklahoma Copier Solutions is the sole source vendor. - Mr. Bryan

XIV. Vote to approve or not approve GMP Amendment No. 25 to the construction management contract, as well as architect/engineer fees, on the following Bond Fund 35/LR08 construction project: - Mr. Bryan
Amendment No. 25 - "Press Box Sprinkler" project @ Midwest City High School's Rose Field
CMSWillowbrook = GMP Amount $211,339.38 + Pre-con Fee $1,585.05 = GT $212,924.43
Design Architects Plus A/E Fee = GT $12,680.36
Expenditures to be paid by Bond Fund 35, LR08.
 

XV. Vote to approve or not approve the Mutual Cooperative Agreement with the Board of County Commissioners of Oklahoma County as the need arises for FY 2019-2020. The County and Mid-Del Schools mutually agree that the County will use County owned equipment, labor and materials at the County's disposal on property owned by Mid-Del Schools, and will be reimbursed for materials by the site upon which the development and agreement of a work order is requested and as allowable per Title 19, Oklahoma Statutes, Section 339 and the Board of Education. All projects will require an individual agreement to go before the Board, before any reconstruction, improvements, repairs or maintenance is done. This agreement will be from July 1, 2019, through June 30, 2020. - Mr. Bryan

XVI. Vote to approve or not approve Digi Security Systems for procurement of security camera and licensing packages at Pleasant Hill Elementary, Carl Albert High School stadium and Carl Albert High School Performing Arts Center. The total cost of the project is $31,933.00 (shipping fees included). Pricing per Avigilon/Education State Contract #15442-15 and Statewide Security Contract #SW1048D. Expenditures to be paid from Bond Fund 34. - Mr. Stephenson

XVII. Vote to approve or not approve Carter Chevrolet/OEM for procurement of two new 2020 Chevy Suburbans with bucket seats to be used by the Mid-Del Transportation Department. The cost per unit is $38,142.00 for a total of $76,284.00 to be paid from Bond Fund 39, Project Code 053. Pricing per State Contract #SW035. - Mr. Stearns

XVIII. Human Resources

XVIII.A. Vote to approve or not approve items that are recommended for the employee groups not covered by negotiated agreements: - Dr. Perez
1.  The compensation of Administrators (central office administrators, site administrators and athletic directors) for the 2019-2020 school year, with the exclusion of the Superintendent of Schools.
2.  The compensation of non-certified directors and coordinators, non-certified degreed directors and coordinators, non-certified technology coordinators, supervisors, treasurer's clerk, executive secretaries, child nutrition site coordinators, Physical Therapists and Occupational Therapists for the 2019-2020 school year.
3. The compensation of non-certified adult vocational instructors (Mid-Del Tech Center and Tinker Skills).

XVIII.B. Vote to approve or not approve all actions recommended in the Human Resources Reports: - Dr. Perez

• Certified
• Non-Certified
• Child Nutrition
• Transportation

XVIII.C. Vote to approve or not approve 2019-2020 staff stipends that are Administrative or are not governed in the negotiated agreement. - Dr. Perez

XVIII.D. Vote to approve or not approve 2019-2020 travel stipends that are Administrative or are not governed in the negotiated agreement. - Dr. Perez

XIX. New Business
Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this Board meeting.

XX. Adjourn
This agenda was posted at the Board of Education Center, 7217 S.E.15th Street, Midwest City, Oklahoma, on August 8, 2019, at 10:00 A.M., in accordance with the Open Meeting Law.

The next Regular Board Meeting is scheduled for September 9, 2019.