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June 26, 2019 at 7:30 AM - Special Board Meeting

Agenda
I. Opening Exercises:
I.A. Call to Order and roll-call recording of members present and absent
I.B. Flag Salute
II. Approval of Agenda
III. Vote to approve the following items:
III.A. Encumbrance list for FY 2018-2019
III.B. Encumbrance list for FY 2019-2020
III.C. Vote to approve the following contracts/service agreements for the 2019-2020 school year:
  1. Vending (drinks and snacks) annual contract renewals for the 2019-2020 school year and contracts for the first year of a three-year proposal agreement for 2019-2020 for various sites (including Elementary, Secondary Departments/Central Office). These contracts do not include Coca-Cola Southwest contracts.
  2. Renewal of the Lease of Personal Property Agreement between Rose State College and Mid-Del Schools for FY 2019-2020. This lease is for furniture and equipment located at the site formerly known as Traub Elementary. This lease is in the amount of one dollar beginning July 1, 2019, and includes an option to renew for as long as Rose State College continues using the property for educational purposes, and in a manner consistent with the mission of the College.
  3. Renewal to ratify agreement, including Amendment #4 dated July 1, 2019, with GCA Education Services Group for District-wide Custodial & Grounds keeping Services (Bid Projects #1614 & 1615), for the 2019-2020 fiscal year. This is the fourth year of a renewable contract, including the care of athletic facilities (for girls' softball and boys' baseball, practice and playing fields) under Buy Board Contract #557-18. The total annual cost for 2019-2020 is $2,720,216.96 to be paid from District Building Fund 21 and /or District General Fund 11; Child Nutrition Fund 22; and MDTC Fund 12 and/or MDTC Building Fund 23. 
  4. Renewal purchase of Property, Casualty, School Board Legal Liability, Student Malpractice Insurance, Pollution Liability and Position Bonds for 2019-20 from OSIG (Oklahoma Schools Insurance Group-Travelers and United Educators Insurance Company), Western World Insurance Group, RPS/Lloyd’s of London, American Casualty, One Beacon and OSAG, Oklahoma School Assurance Group for workers compensation.
III.D. Vote to approve out-of-state or overnight travel requests:
III.D.1. Dr. Jason Perez and Dr. Cordell Ehrich, Administration; Justin Mann, Cynthia Lowe, Heather Sparks, Cheri McKinney Tracy Roberts Hoover, Teremun Rider, Alicia Stevens-Blair, Noel Palmer, Ashley Lacher, Robert Butler, Robert Turner, Sean Johnson, Del Crest Middle School, to attend the Professional Learning Communities at Work Institute in Ft. Lauderdale, FL, on June 18-21, 2019. Expenses to be paid by School Improvement, Project Code 515 and Title IIA, Project Code 541. This was Board approved on May 13, 2019. We are requesting Tracy Roberts Hoover replace Cheri McKinney who is leaving the District. Revision Confirmation
III.D.2. Andy Collier, Administration, visited BSN (Best Supply Network) Headquarters in Dallas, TX, on June 19-21, 2019. Expenses to be paid by Project Code 137, Athletics. Confirmation
III.D.3. Barbara Morrison, Del City High School, to attend the AP Studio Art Summer Institute for New or Experienced Teachers Conference in San Antonio, TX, on July 29-August 3, 2019. Expenses to be paid by General Fund, Project Code 026, and Title I, Project Code 511.
III.D.4. Del City High School FCCLA attended Camp Tulakogee in Wagoner, OK, on June 19-21, 2019. Expenses to be paid by School Activity funds, Project Code 936, personal funds and donations. Confirmation
IV. Vote to approve or not approve the purchase of IXL licenses and implementation support from IXL Learning, Inc., the sole source vendor for this product. IXL Learning is a computer-based program that provides an individualized learning path that is aligned to the Oklahoma Academic Standards. The total cost of $15,153.00 is to be paid as follows: Steed Elementary Title I, Project Code 511, in the amount of $4,758.00 and Del Crest Middle School Title I, Project Code 511, in the amount of $10,395.00. - Mrs. Dunn
V. Vote to approve or not approve Contract for Therapy Link Solutions to provide Speech Language services to the Midwest City-Del City School District for the 2019-2020 school year. The cost for this contract is up to twenty-five thousand dollars for the entire 2019-2020 school year to be funded from Special Services Flow-through Fund, Project Code 621,General Fund, Project Code 000 and Impact Aid, Project Code 592. - Mrs. Dunn
VI. Vote to approve or not approve revision of funding source for 2019 Summer Learning Opportunities for Elementary Summer School (approved February 11, 2019) to Title I, Project Code 511; English Language Learners, Project Code 572 and Indian Education, Project Code 561. - Mrs. Dunn
VII. Vote to approve or not approve revision of funding source for Lexia Reading Core5 for District-wide licenses in the amount of $60,000.00 from Title I, Project Code 511, (Board approved on June 10, 2019), to RSA, Project Code 367. - Mrs. Dunn
VIII. Vote to approve or not approve revision of funding source for STAR Enterprise that was Board approved on June 10, 2019, in the amount of $108,656.10, paid by Title I, Project Code 511, to now be paid by RSA, Project Code 367. - Mrs. Dunn
IX. Vote to approve or not approve a contract between Mid-Del Schools and BRIDGES, LLC, for the 2019-2020 school year to provide mental health services in the amount of $24,000.00 to be paid by General Fund, Project Codes 000, 592 and 621. - Mrs. Dunn
X. Vote to approve or not approve FieldTurf USA, Inc./Tarkett Sports for repairs to the gymnasium flooring at Midwest City Elementary. Repairs are necessary due to separation/curling of surface materials, due to excessive relative humidity in the concrete under-slab. Vendor is the sole source provider of Tarkett Flooring, which is currently installed at the site. Total cost of project is $34,700.00 (base price), not to exceed $50,000.00.  Expenditure to be paid from Bond Fund 33. - Mr. Bryan
XI. It was Board approved to name the Carl Albert High School football stadium, Gary Rose Stadium, with the field to remain Harris Field at the June 10, 2019, Board meeting. The correction is the Carl Albert football field will remain named Jim Harris Field. - Mr. Andy Collier
XII. Vote to approve or not approve a contract for apron, towel and hot pad rental service with Cintas under a U.S. Communities master contract (#R-BB-19002) with purchase order increments of $50,000.00 for Child Nutrition to be paid from Fund 22. - Mrs. Fox
XIII. Vote to approve or not approve the purchase of site licenses for the iObservation Full Package Marzano Protocol plus Library of Video Resources for twenty four Mid-Del School sites and the District Administrative team at a cost of $43,200.00. In addition, a Virtual Implementation Plan Consultation session is needed with the package to go over policies and procedures for evaluations at a cost of $750.00. The total cost of both products is $43,950.00 to be paid from General Fund, Project Code 000. - Dr. Perez
XIV. Adjourn
This agenda was posted at the Board of Education Center, 7217 S.E. 15th Street Midwest City, Oklahoma, on June 20, 2019, at 10:55 A.M., in accordance with the Open Meeting Law.

The next Regular Board Meeting is scheduled for July 8, 2019.

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