March 8, 2021 at 6:00 PM - Regular Board Meeting

Agenda
I. Opening Exercises:
I.A. Call to Order and roll-call recording of members present and absent
I.B. Flag Salute
II. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
II.A. Approval of the agenda
II.B. Vote to approve Minutes of the following Board meeting:
II.B.1. Regular Board Meeting, February 8, 2021
Attachments: (1)
II.C. Vote to approve the following items:
II.C.1. Monthly Financial and Investment Report for month ending February 28, 2021:
II.C.1.a. Treasurer’s Report
Attachments: (1)
II.C.1.b. Encumbrances
Attachments: (1)
II.C.1.c. Warrant Register
Attachments: (1)
II.C.1.d. Lease Revenue
Attachments: (1)
II.C.2. School Activity Funds
Attachments: (1)
II.C.2.a. Transfers within Bank
II.C.3. Vote to approve Blanket Position Salary Reserves Report for FY 2020-2021.
Attachments: (1)
II.D. Vote to approve out-of-state or overnight travel requests:
1. Carl Albert Middle School Pom to participate in Dance Nationals in Orlando, FL, on April 7-12, 2021. Expenses to be paid by Sanctioned Organization Funds, Booster Club.
Attachments: (1)
III. Information
III.A. Public Participation
Persons who address the Board during the public participation portion of the regular Board meeting must meet the following qualifications:
  1. Not, use the public participation portion of the Board meeting to make slanderous,
    abusive and personal statements against any individual. The President of the Board
    may rule any speaker out of order who makes such statements.
  2. Not, speak regarding litigation pending against the District or employees of the
    District.
  3. Not, speak regarding a matter that is currently the subject of an investigation being
    conducted by the District or its agents or attorneys, or which is the subject of an ongoing criminal investigation.
III.B. Superintendent’s Report - Dr. Cobb
III.C. Dropout Report - Dr. Broiles
Attachments: (1)
III.D. Special Education Report - Mrs. Cypert
IV. Vote to approve or not approve to increase the amount needed to honor our contract with Therapy Link for a second purchase order in the amount of $50,000.00 for the remainder of the 2020-2021 school year. These services will be paid from Special Services Flow-Through Fund, Project Code 621, and General Fund, Project Code 000. - Mrs. Cypert
Attachments: (1)
V. Vote to approve or not approve revisions to the Mid-Del Learning Plan. - Dr. Cobb
VI. Vote to approve or not approve a one-time stipend for the 2020-2021 Support Person of the Year in the amount of $500.00. - Dr. Cobb
Attachments: (1)
VII. Vote to approve or not approve gift and/or donation as follows: - Dr. Cobb
A. Mid-Del Public Schools Foundation to donate $35,000.00 to provide shade shelters and tables for Carl Albert Middle School, Del City Middle School and Midwest City Middle School.
Attachments: (1)
VIII. Vote to approve or not approve the 2020-2021 Budget Amendment #2 for Fund 11 (General Fund) increase of $3,774,235 and Fund 12 (Co-Op/Tech Center Fund) decrease of $337,679, Fund 21 (Building Fund) decrease of $320,334, Fund 22 (Child Nutrition Fund) decrease of $2,583,755 and Fund 41 (Sinking Fund) decrease of $4,000,000. - Ms. Medcalf
Attachments: (1)
IX. Vote to approve or not approve renewal of the agreement between Mid-Del Technology Center and Mid-Del Schools for the purpose of maintenance and administrative services performed for the Technology Center to be reimbursed to General Fund 11. The total cost of the Technology Center Agreement is $150,000.00. The Technology Center will reimburse General Fund 11 before June 30, 2021, of the 2020-21 fiscal year. - Ms. Medcalf
Attachments: (1)
X. Vote to approve or not approve the following bid(s) and/or request(s) to purchase: - Ms. Medcalf
A. First year of a five-year agreement with Midwest Trophies/Jostens to purchase senior graduation announcements, diploma covers, inserts, caps, gowns, hoods and class rings for the 2021-2022 school year for Carl Albert High School, Del City High School, Midwest City High School and Administration. This is an extension of the Mid-Del Project #1612 with changes.
Attachments: (1)
XI. Vote to approve or not approve the revised purchase of technology approved by the Board at the February 8, 2021, meeting. The Apple quote will save $23,251.80 over the previously approved purchase from SHI. The total amount will be paid from Project Code 793. - Dr. Ehrich
Attachments: (1)
XII. Vote to approve or not approve Schools and Libraries Universal Services (E-Rate) bid for Category 2 hardware for E-Rate funding Year 2021. - Dr. Ehrich
Attachments: (1)
XIII. Vote to approve or not approve purchase of 198 PLC at Work portable training registrations from Solution Tree at a cost of $629.00 each. The training will be held at Midwest City High School on June 2 and 3 for elementary and June 9 and 10 for secondary. The total cost is $124,542.00 to be paid by Title II, Project Code 541, and Title I, Project Code 511. Solution Tree is the sole source vendor for the registrations. - Dr. Ehrich
XIV. Vote to approve or not approve the purchase of 30 iPad Airs with AppleCare+ and Procreate software for Midwest City High School's Art Department from Apple in the amount of $18,090.00 to be paid from Bond Fund 35, Project Code 196. Apple is the sole source vendor. - Mr. Andy Collier
Attachments: (1)
XV. Vote to approve or not approve purchase of video conferencing equipment for the new executive boardroom and electronic signage in the Mid-Del Technology lobby from Trox Communications using TIPS Contract Number 200904. The total cost will be $44,093.00 to be paid from Building Fund 23, Project Code 032, MDTC General Fund 12, Project Code 415 CARES and Project Code 032 MDTC Co-Op, and Project Code 044 Information Technology. - Mr. Mendenhall
Attachments: (1)
XVI. Vote to approve or not approve Amendment #1 to the Guaranteed Maximum Price Contract with CMSWillowbrook for Construction Management for Mid-Del Technology Center 2021 Summer Renovations. - Mr. Mendenhall
CMSWillowbrook = GMP Amount $1,136,741.30+ Pre-con Fee Total $8,525.56 = GT $1,145,266.86. 
Michael McCoy Architects A/E Fee = GT $80,168.62 (this is 7% of the total fee).
Expenditures to be paid from MDTC Building Fund 23, Project 032 and MDTC General Fund 12, Project Code 032. 
XVII. Vote to approve or not approve Oklahoman Direct for the customized printing, binding and mailing services needed for the distribution of MDTC's catalog, mailer and advertising information for the remainder of FY21 and for FY22. Purchase orders will be in increments up to $14,500.00 using Fund 12, Project Codes 441, 433, 032 and 067. - Mr. Mendenhall
Attachments: (1)
XVIII. Vote to approve or not approve Mid-Del Technology Center Course Catalogs for 2021-2022. - Mr. Mendenhall
Attachments: (1)
XIX. Vote to approve or not approve the following contractors/vendors, as well as architects, for the Bond Fund 35, Lease Revenue 08, construction projects below: - Mr. Bryan

Carl Albert High School PAC Theatrical Lighting total construction cost of $61,461.87
Distribution - Toucan Productions, Inc. construction fees in the amount of $57,441.00
Michael McCoy Architects architect fees in the amount of $4,020.87

Del City High School PAC Theatrical Lighting, Wood & Acoustical Panels, for a construction cost of $76,396.42
Distribution - Toucan Productions, Inc. construction fees in the amount of $37,798.52
Falcon Acoustics Design Group construction fees in the amount of $33,600.00
Michael McCoy Architects architect fees in the amount of $4,997.90

Midwest City High School PAC Theatrical Lighting, Wood & Acoustical Panels, for a construction cost of $97,821.21
Distribution - Toucan Productions, Inc. construction fees in the amount of $57,821.69
Falcon Acoustics Design Group construction fees in the amount of $33,600.00
Michael McCoy Architects architect fees in the amount of $6,399.52
XX. Human Resources
XX.A. Vote to approve or not approve all actions recommended in the Human
Resources Reports: - Dr. Perez
  • Certified
  • Non-Certified
  • Child Nutrition
  • Transportation
Attachments: (1)
XX.B. Vote to approve or not approve the continuing and temporary contracts of certified staff for FY 2021-2022, pursuant to Title 25, Section 307 (B)(1) of the Oklahoma Statutes. - Dr. Perez
XX.C. Vote to approve or not approve a Memorandum of Understanding between Mid-Del Public Schools and the Mid-Del Association of Classroom Teachers to increase the class coverage pay rate for the remainder of the 2020-2021 school year. - Dr. Perez
Attachments: (1)
  • 3/3/2021 at 2:48 PM
XX.D. Vote to approve or not approve the recommendation for Athletic Director/Head Football Coach at Del City High School for FY 2021-2022. - Dr. Perez
XX.E. Vote to approve or not approve the recommendation for Head Principal at Midwest City High School. - Dr. Perez
XXI. New Business
Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this Board meeting.
XXII. Adjourn
This agenda was posted at the Board of Education Center, 7217 S.E. 15 Street, Midwest City, Oklahoma, on March 4, 2021, at 11:00 A.M., in accordance with the Open Meeting Law.

The next Regular Board Meeting is scheduled for April 12, 2021.


 
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