June 25, 2020 at 8:00 AM - Special Board Meeting

I. Opening Exercises:

I.A. Call to Order and roll-call recording of members present and absent

I.B. Flag Salute

II. Consent Agenda:

II.A. Approval of the agenda

II.B. Vote to approve the following items:

II.B.1. Encumbrance list for FY 2019-2020

II.B.2. Encumbrance list for FY 2020-2021

II.B.3. Blanket Position Salary Reserves Report FY 2019-2020

II.B.4. Blanket Position Salary Reserves Report FY 2020-2021

II.B.5. School Activity Funds
a. New Accounts
 

II.C. Vote to approve the following renewal contract/agreements for FY 2020-2021:

II.C.1. Renewal of the Oklahoma Copier Solutions contract for district-wide copier and maintenance services, including Print Shop services, for 2020-2021 fiscal year. This is the 4th year of a 5 year renewable agreement. The total contract amount is $1,164,762.85 (60 months), for a total annual expense of $232,952.57 (12 months). Mid-Del Bid Project #1702. BOE approved original contract on May 8, 2017. Expenditure to be paid from District General Fund 11 and/or District Building Fund 21, MDTC General Fund 12 and/or Building Fund 23, and Child Nutrition Fund 22. 

II.C.2. Renewal agreement with Kone, Inc. for district-wide elevator and wheelchair lift testing, inspecting, monitoring, maintenance and repair services for 2020-2021. The monthly cost of the contract is $3,761.42 with a total annual cost of $45,137.04 reflecting an increase of $10,169.04 over last year. This expenditure is to be paid from the Maintenance Department Building Fund 21, Project Code 052. Pricing is per U.S. Communities Cooperative Supply Services Contract #201414653. 

II.C.3. Renewal lease agreement with Midwest Bus Sales for lease of eight "seventy-one passenger" buses for $106,000.00 and two "sixty-five passenger" special transportation buses for $29,500.00 in FY 21. The total cost of the lease agreement for all buses is not to exceed $135,500.00 annually. This is the third year of a three-year renewable agreement to be paid from General Fund 11, Project Code 053. 

II.D. Vote to approve appointment/designation of the following persons to serve in the capacities stated and perform the duties as provided by law for the 2020-2021 school year:
1. Child Nutrition Custodians and Counter Signers of School Activity Funds
    Shelly Fox, Teri Walker, Kay Medcalf and Donna Carlberg (added Donna Carlberg)

II.E. Vote to approve attorney services and fees on an "as needed basis" for FY 2020-2021 from the following firms:
1. Dasovich Law Office - Worker's Compensation
2. Rosenstein, Fist & Ringold - General Counsel
3. The Center for Education Law - General Counsel
4. Crowe & Dunlevy - Ad Valorem Lawsuit
5. Riggs, Abney, Neal, Turpen, Orbison & Lewis - Oklahoma Tax Commission

III. Vote to approve or not approve the following gifts and/or donations: - Dr. Cobb
 

III.A. Donation of $2,000.00 for Carl Albert Middle School Vocal Music and $6,000.00 for Carl Albert High School Athletics for a total of $8,000.00 from Oklahoma City Retailers Foundation, Dennis O'Keefe, Trustee.

III.B. Donation of a 2009 Toyota Prius from Kenneth Dewey to the Mid-Del Technology Center.

IV. Vote to approve or not approve revisions to Policy B-17, District Organization Chart. - Dr. Cobb

V. Vote to approve or not approve the following bids and/or requests to purchase: - Ms. Medcalf

V.A. Purchase of aimswebPlus Complete for a total cost of $28,525.00 to be paid by FY 21 Special Ed CARES, Project Code 617. aimswebPlus monitors and screens the reading and math skills of Pre-K - 12 students. Pearson is the sole source vendor for this product. 

V.B. Purchase of OATECA for FY 21 in the amount of $56,700.00 to be paid from Title I, Project Code 511, and Flow Through, Project Code 621. OATECA is the sole source vendor for this product. OATECA provides a streamlined curriculum, K-12, for the SPED classroom that supports academic and independent living skills learning.

V.C. Purchase the Heggerty Phonemic Awareness Curriculum by Literacy Resources, LLC, for Pre-K, Kindergarten and Primary Levels for FY 2020-2021. The total of $15,109.10 is to be paid by Title I, Project Code 511.

VI. Vote to approve or not approve the purchase of social studies textbooks, as approved by the textbook committee, for the 2020 textbook adoption at a total cost of $949,080.77 to be paid from Bond Fund 35, Project Code 026. - Dr. Ehrich

VII. Vote to approve or not approve revision of Elementary Summer School dates. The dates were originally Board approved on February 10, 2020. The new dates for our Mid-Del Summer Spectacular and English Learners are Monday, July 13, 2020 - Friday, July 31, 2020, to be held at Midwest City Elementary and Epperly Heights Elementary schools. Breakfast and lunch will be served each day. - Dr. Ehrich

VIII. Vote to approve or not approve blanket purchase orders to the United States Postal Service for district-wide postage needs during 2020-2021. Purchase orders to be in the amounts of $40,000.00 and $200.00 not to exceed the total amount of $40,200.00 to be paid from General Fund 11, Project Code 55. - Mr. Stephenson

IX. Vote to approve or not approve Oswalt Restaurant Supply for procurement of stadium concessions appliances, including two Reach-In freezers, two Reach-In Refrigerators and seven Reach-In Display Refrigerators. The equipment is to be distributed to Del City High School's Kalsu Field and Midwest City High School's Rose Field. Unit pricing per Bid Project #2013. The cost per site is $24,570.00 and $20,080.00, respectively, for a total project cost of $44,650.00 to be paid from Bond Fund 35, Lease Revenue 08. - Mr. Bryan

X. Vote to approve or not approve S & G Solutions for emergency procurement of seven hundred gallons of hand sanitizer for use at various sites due to the COVID-19 pandemic. The total cost of $26,750.00 is to be paid by Fund 11, Project Code 202. - Mr. Bryan

XI. Vote to approve or not approve vendors for Transportation Department parts and repair services during 2020-2021 with blanket purchase orders in increments as indicated below to be paid from General Fund 11, Project Code 053. - Mr. Stearns
ATC Freightliner (Outside Repair)       $50,000.00
ATC Freightliner (Parts)                       $15,000.00
Midwest Bus Sales (Outside Repair)   $50,000.00
Midwest Bus Sales (Parts)                   $15,000.00
Summit Truck Group (Outside Repair) $25,000.00
Summit Truck Group (Parts)                 $15,000.00
Goodyear Tire & Rubber (Parts)           $35,000.00
Napa Auto (Parts)                                 $25,000.00

XII. Vote to approve or not approve Petroleum Traders Corporation for fuel for the 2020-2021 fiscal year. (Bid Project #2012) It is recommended that the Board vote to approve blanket purchase orders in increments not to exceed $100,000.00 for the Transportation 
Department and increments not to exceed $40,000.00 for the Maintenance Department for the 2020-2021 fiscal year. Expenditures for the Transportation Department to be paid from General Fund 11, Project Code 053, and expenditures for the Maintenance Department to be paid from General Fund 11, Project Code 052. - Mr. Stearns

XIII. Vote to approve or not approve contract between Mid-Del Schools and Therapy Link Solutions for contracted Speech Language Pathology providers for FY 2020-2021. Services will be provided on an hourly basis. The maximum contract will not exceed $50,000.00 to be paid from Special Services Flow Through Fund, Project Code 621; General Fund, Project Code 000; and Impact Aid, Project Code 592. - Dr. Perez

XIV. Vote to approve or not approve contract for Roy Neal to provide school psychological services to the Midwest City-Del City School District for the 2020-21 school year. The cost for this contract is up to $10,000.00 for the entire 2020-2021 school year to be funded from Special Services Flow Through Fund, Project Code 621; Impact Aid Fund, Project Code 592; and/or General Fund, Project Code 000. - Dr. Perez

XV. Vote to approve or not approve to pay three certified teachers a stipend of $725.00 each for serving as the ICAP Advisor at each of the three high schools during the 2019-2020 school year. These stipends will be funded by the Carl Perkins Grant. - Dr. Perez

XVI. Vote to approve or not approve recommendation for Assistant Principal at Del City High School. - Dr. Perez

XVII. Vote to approve or not approve recommendation for Head Principal at Cleveland Bailey Elementary. - Dr. Perez

XVIII. Vote to approve or not approve recommendation for Head Principal at Midwest City Middle School. - Dr. Perez

XIX. Adjourn
This agenda was posted on the Mid-Del website on June 22, 2020, at 10:30 A.M., in accordance with the Open Meeting Law.

The next Regular Board meeting is July 13, 2020.