July 13, 2020 at 6:00 PM - Regular Board Meeting

I. Opening Exercises:

I.A. Call to Order and roll-call recording of members present and absent

I.B. Flag Salute

II. Reorganization of the Board of Education
A. Election of President, Vice President and Clerk
B. Appointment of Deputy Clerk

III. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

III.A. Approval of the agenda

III.B. Vote to approve Minutes of the following Board meetings:

III.B.1. June 8, 2020, Special Board Meeting

III.B.2. June 25, 2020, Special Board Meeting

III.B.3. June 30, 2020, Special Board Meeting

III.C. Vote to approve the following items:

III.C.1. Monthly Financial and Investment Report for month ending June 30, 2020:

III.C.1.a. Treasurer’s Report

III.C.1.b. Encumbrances

III.C.1.c. Warrant Register

III.C.1.d. Lease Revenue

III.C.2. School Activity Funds

III.C.2.a. New Accounts

III.C.2.b. Addenda

III.C.2.c. Transfers within Bank

III.D. The following are proposed dates for the 2021 Regular Board Meetings of the Board of Education to be held at 6:00 P.M., in the Board Room of the Board of Education building located at 7217 S.E. 15th Street, Midwest City, OK, 73110, unless notified otherwise:
Monday, January 11, 2021                     Monday, July 12, 2021
Monday, February 8, 2021                     Monday, August 9, 2021
Monday, March 8, 2021                          Monday, September 13, 2021
Monday, April 12, 2021                           Monday, October 11, 2021
Monday, May 10, 2021                           Monday, November 8, 2021
Monday, June 14, 2021                         Monday, December 13, 2021
 

III.E. Vote to approve encumbrances for FY 2020-2021.

III.F. Vote to approve blanket position salary reserves report FY 2019-2020.

III.G. Vote to approve blanket position salary reserves report FY 2020-2021.

III.H. Vote to approve the following out of state or overnight travel requests: 

III.H.1. Mid-Del Technology Center SkillsUSA to attend the SkillsUSA District Officer training in Edmond, OK, on September 12-14, 2020. Expenses to be paid by School Activity Funds, School Allocated Funds, personal funds and donations. These funds include General Fund 12, Project Code 032-MDTC Co-Op; Project Code 441-ACD, Activity Fund 65, Project Code 962-SkillsUSA, Project Code 973-Cosmetology I, Project Code 974-Cosmetology II, Project Code 826-General Activity, Project Code 845-Vending, and Project Code 892-FTE.

III.H.2. Mid-Del Technology Center SkillsUSA to attend SkillsUSA State Officer training and Executive meeting in Stillwater, OK, on November 17-19, 2020. Expenses to be paid by School Activity Funds, School District Allocated Funds, personal funds and donations. These funds include General Fund 12, Project Code 032-MDTC Co-Op; Project Code 441-ACD, Activity Fund 65, Project Code 962-SkillsUSA, Project Code 973-Cosmetology I, Project  Code 974-Cosmetology II, Project Code 826-General Activity, Project Code 845-Vending, and Project Code 892-FTE.

III.I. Vote to approve the following renewal contracts/agreements for FY 2020-2021:

III.I.1. Renewal of the contract for the Level Data Google Integration Maintenance offered by Level Data for fiscal year 2020-2021 in the amount of $57,757.77 to be paid from Fund 11, Project Code 044 and Fund 22, Project Code 763. This was Board approved on June 8, 2020, but we are adding another funding source.

III.I.2. Renewal agreement for FY 2020-2021 between Mid-Del Learning Center operating at the Mid-Del Technology Center to provide meals to daycare children who participate in the Child and Adult Care Feeding Program (CACFP). The meals provided meet CACFP meal patterns to allow claim reimbursement through the federal program.

III.I.3. Renewal contract between Mid-Del Schools' Tinker Technology Center and Tinker Air Force Base for Vocational Training Services. FY 21 is the final year of the four year option period.  

III.I.4. Renewal contract for software maintenance and support for the Mid-Del Media Centers utilizing Destiny as the online catalog and inventory support system for FY 2021. The total cost is $16,947.48 to be paid from Fund 11, Project Code 000.

IV. Recognitions

IV.A. Tim Blanton to be recognized for his years of service on the Mid-Del Schools Board of Education and to Mid-Del Schools. - Dr. Cobb

V. Information

V.A. Public Participation
Persons who address the Board during the public participation portion of the regular Board meeting must meet the following qualifications:

1. Not, use the public participation portion of the Board meeting to make slanderous,
   abusive and personal statements against any individual. The President of the Board
   may rule any speaker out of order who makes such statements.
2. Not, speak regarding litigation pending against the District or employees of the
   District.
3. Not, speak regarding a matter that is currently the subject of an investigation being
   conducted by the District or its agents or attorneys, or which is the subject of an ongoing criminal investigation.

V.B. Superintendent’s Report - Dr. Cobb

V.C. Administration's Back-to-School Plan for FY 2020-2021 - Dr. Cobb

VI. Vote to approve or not approve the Administration's Back-to-School Plan for FY 2020-2021. - Dr. Cobb

VII. Vote to approve or not approve entering into a contract with the Frantz Law Group to provide legal services in connection with pursuing claims for damages associated with JUUL and Electronic Cigarette litigation. No district funds will be expended related to this suit; the attorneys will work on a contingency fee schedule. - Dr. Cobb

VIII. Discuss, consider and vote to approve or not approve authorizing the District to enter into a contract with Equity Commercial Realty II, LLC for assessing advising, marketing and selling that certain property currently improved by Jarman Middle School, or a portion thereof, for a certain percentage of the sale price. Such contract with Equity Commercial Realty II, LLC would allow for, among other things, Equity Commercial Realty II, LLC to engage the services of other professionals, including but not limited to engineers, survey companies and law firms to assist with Equity Commercial Realty II, LLC scope of work for the sale of Jarman Middle School property under the contemplated agreement. - Dr. Cobb

IX. Vote to approve or not approve to adopt an Equity Resolution drafted by the Superintendent's Equity Advisory Council. - Dr. Cobb

X. Vote to approve or not approve a Resolution authorizing the sale of the District's General Obligation Building Bonds, Series 2020B, and setting forth the following items: - Mr. Zack Robinson
A. Fixing the amount of bonds to mature each year.
B. Fixing the time and place the bonds are to be sold.
C. Authorizing the Clerk to give notice of said sale as required by law.

XI. Vote to approve or not approve a new Policy J-43, Medical Exemption Review Committee Process for Eligible Exemptions and Documentation for Decision. - Mrs. Pope & Dr. Broiles

XII. Vote to approve or not approve policy updates for the following: - Dr. Ehrich
C-14  Student Transfers
C-18  Notice of Nondiscrimination
C-22  Grievance Procedures for Filing, Processing, and Resolving Alleged Discrimination Complaints
F-2    Use of School Facilities
I-10   Eligibility for Secondary Athletics/Cheerleading/Pom Pon Participation
I-26   Heathy and Fit School Advisory Committee/Safe School Committee
J-8    Promotion-Retention K-5
J-13  Distribution of Student Expectations Policies, Procedures, & Safety Guidelines
J-18  Bullying, Harassment, and Intimidation
J-22  Student Clubs and Organizations
 

XIII. Vote to approve or not approve revisions to the following policies: - Dr. Ehrich
A. Policy I-24, Online Instruction
B. Policy I-25, Digital Classrooms and Student Use of Individual Computers

XIV. Vote to approve or not approve the contract for Cooperative Council for Oklahoma School Administration (CCOSA) to participate in CCOSA's Legal Assistance Program for the 2020-2021 fiscal year. - Mrs. Cypert

XV. Vote to approve or not approve the following bids/requests to purchase: - Ms. Medcalf

XV.A. Custodial supplies, copy paper and envelopes for the 2020-2021 school year from Veritiv. The total cost is $139,336.02 to be paid as follows: $133,469.66 from General Fund 11 and $5,866.36 from Mid-Del Technology Center, Fund 12. Veritiv is under State Contract #83857.

XV.B. Purchase the Heggerty Phonemic Awareness Curriculum by Literacy Resources, LLC, for Pre-K, Kindergarten and Primary Levels for FY 2020-2021 was Board approved on June 25, 2020. The revised total of $15,198.10 is to be paid by Title I, Project Code 511.

XVI. Vote to approve or not approve revisions to the Mid-Del Technology Center Student Handbook, Policy M-1. - Mr. Mendenhall

XVII. Vote to approve or not approve Thompson Educational Furnishings for procurement of furniture and equipment as part of the "Classrooms Addition" project at Schwartz Elementary. The total cost of equipment is $138,644.26 to be paid by Bond Fund 35, Lease Revenue 08. Unit pricing per Oklahoma Purchasing Contract #R-16000-16. - Mr. Bryan

XVIII. Vote to approve or not approve Fullscope Restorations for district wide athletic fields lawn care, landscaping, field marking and maintenance services (bid project #2100) during the 2020-2021 fiscal year. The approximate monthly cost is $23,899.54 with a total annual cost of $286,794.50 to be paid by District Building Fund 21 and/or District General Fund 11. - Mr. Bryan

XIX. Vote to approve or not approve to ratify agreement, including Amendment #5 dated July 1, 2020, with ABM Industries, Inc. (a.k.a. GCA Education Services Group) for District-wide Custodial and Groundskeeping Services (Bid projects #1614 & #1615), for the 2020-2021 fiscal year. This is the 5th year of a renewable contract, under Buy Board Contract #557-18. The total annual cost for 2020-2021 fiscal year is $2,654,286.12, reflecting a decrease of $65,930.76 from FY 20. Of this total amount, $2,434,683.01 is to be paid from District Building Fund 21 and/or District General Fund 11; $123,344.33 is to be paid from Child Nutrition Fund 22; with the remaining $96,258.78 to be paid from MDTC Fund 12 and /or MDTC Fund 23. - Mr. Bryan

XX. Vote to approve or not approve Voss Lighting for the procurement of light bulbs for district wide use in FY 2020-2021. The total annual cost is $20,000.00 (max.) with blanket purchase orders in increments not to exceed $10,000.00. Unit pricing per OMES State Contract #SW0817L. Expenditures to be paid from Warehouse Fund 11, Project Code 055. - Mr. Stephenson

XXI. Vote to approve or not approve a recommendation for Mid-Del Schools to use the hourly method (1080 hours) to operate during the 2020-2021 school year. This option will allow the District more flexibility should the need arise for schools to be closed. - Dr. Perez

XXII. Vote to approve or not approve Mid-Del Schools staff stipends for FY 2020-2021. - Dr. Perez

XXIII. Vote to approve or not approve Mid-Del Schools travel stipends for FY 2020-2021. - Dr. Perez

XXIV. Human Resources

XXIV.A. Vote to approve or not approve all actions recommended in the Human
Resources Reports: - Dr. Perez

• Certified
• Non-Certified
• Child Nutrition
• Transportation

XXIV.B. Vote to approve or not approve recommendation for Assistant Principal at Tinker Elementary. - Dr. Perez

XXV. New Business
Item(s) that could not have been foreseen or known about at the time the agenda was posted which need action at this Board meeting.

XXVI. Adjourn
This agenda was posted at the Board of Education Center, 7217 S.E. 15 Street, Midwest City, Oklahoma, on July 9, 2020, at 2:45 P.M., in accordance with the Open Meeting Law.
This agenda was also posted at the Mid-Del Technology Center, 1621 Maple Drive, Midwest City, Oklahoma, on July 9, 2020.

The next Regular Board Meeting is scheduled for August 10, 2020.