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June 8, 2020 at 6:00 PM - Special Board Meeting

Agenda
I. Opening Exercises:
I.A. Call to Order and roll-call recording of members present and absent
I.B. Flag Salute
II. Consent Agenda
II.A. Approval of the agenda.
II.B. Vote to approve the following Board Minutes:
 
II.B.1. Minutes of May 11, 2020, Special Board Meeting
 
Attachments: (1)
II.B.2. Minutes of May 19, 2020, Special Board Meeting
Attachments: (1)
II.C. Vote to approve the following items:
II.C.1. Monthly Financial and Investment Report for month ending May 31, 2020
II.C.1.a. Treasurer's Report
Attachments: (1)
II.C.1.b. Encumbrances
Attachments: (1)
II.C.1.c. Warrant Register
Attachments: (1)
II.C.1.d. Lease Revenue Report
Attachments: (1)
II.C.2. School Activity Fund
II.C.2.a. Transfers within Bank
Attachments: (1)
II.C.2.b. FY 21 Income and Expense Sub-Accounts
Attachments: (1)
II.C.3. Blanket Position Salary Reserves Report FY 2019-2020
Attachments: (1)
II.D. Vote to approve overnight or out-of-state travel requests:
1. Midwest City High School Softball Team to compete in the College Showcase Tournament in Broken Arrow, OK, on August 14-15, 2020. Expenses to be paid by School Activity funds, Project Code 865; Sanctioned Organization funds; personal funds and donations.
2. Midwest City High School Football Team to compete in the Athletics Football Varsity Game in McKinney, TX, on August 28, 2020. Expenses to be paid by School Activity funds, Project Code 865 and Sanctioned Organization funds.
3. Midwest City High School Pom and Cheer to attend the Athletics Football Varsity Game in McKinney, TX, on August 28-29, 2020. Expenses to be paid by School Activity funds, Project Code 865, Sanctioned Organization funds, personal funds and donations.
Attachments: (1)
II.E. Vote to approve the following depository banks for various funds for the 2020-21 fiscal year:
FNB Community Bank of Midwest City, Midwest City 
IBC Bank, Midwest City
Attachments: (1)
II.F. Vote to approve the following renewal contracts/agreements for FY 2020-2021:
II.F.1. Contract between Supplemental Health Care Workforce Solutions and Mid-Del Schools for contracted Speech Language Pathology providers, nursing services, Paraprofessional, Occupational and Physical Therapy providers for the 2020-2021 school year. Services will be provided on an hourly basis. The agreement is for increments up to $50,000.00 with the maximum contract not exceeding $150,000.00 to be paid from Special Services Flow-through Fund, Project Code 621; Impact Aid, Project Code 592; and General Fund, Project Code 000.
Attachments: (1)
II.F.2. Renewal of the Mosyle Manager MDM subscription for FY 2020-2021 from Mosyle Corporation, a sole source vendor, in the amount of $38,824.50 to be paid from Fund 11, Project Code 044.
Attachments: (1)
II.F.3. Renewal of Cisco SmartNet Maintenance agreements for FY 2020-2021 with Chickasaw Telecom, Inc. The total cost will be $265,579.22 to be paid from Fund 11, Project Code 000.
Attachments: (1)
II.F.4. Renewal of the Gas Supply Agreement with Exelon Corporation, d.b.a. Constellation, as the third party natural gas provider at various sites through out the district in 2020-2021. The contract's "Index Price Plus" calculation rate is unchanged from FY20. Transaction confirmation deal #1155018. Expenditures are to be paid from General Fund 11 and/or Building Fund 21, MDTC Fund 12 and/or MDTC Fund 23. 
II.F.5. Renewal of Oklahoma State School Boards Association membership for FY 2020-2021.
II.F.6. Contract with Mid-Del Youth & Family Center, Inc. for FY 2020-2021 to provide counseling services for students as referred by Mid-Del counselors. The total cost not to exceed $8,400.00 to be paid from General Fund, Project Code 000.
Attachments: (1)
II.F.7. Renewal purchase of Property, Casualty, School Board Legal Liability, Student Malpractice Insurance, Pollution Liability, Workers Comp and Position Bonds from Oklahoma Schools Insurance Group-Travelers and United Educators Insurance Company, ACE International, RPS/Lloyd's of London, American Casualty, One Beacon and OSAG for FY 2020-2021.
II.F.8. Renewal of contract with Community Action Agency of Oklahoma/Canadian Counties, Inc., to provide and operate the Head Start Program at Steed Elementary for the 2020-2021 fiscal year. The agency shall be billed, by Mid-Del Public Schools, for all utilities charges incurred by the Program during the 2020-2021 fiscal year.
II.F.9. Renewal contract with Kinder Castle for FY 2020-2021.
Attachments: (1)
II.F.10. Renewal of MUNIS and VersaTrans software, licenses and system support contracts for FY 2020-2021 with Tyler Technologies, Inc. Total cost for the renewal will be $119,674.39 and paid by Fund 11, Project Code 000.
Attachments: (1)
II.F.11. Renewal of the Mid-Del Youth and Family contract for FY 2020-2021 to provide services as part of our Employee Assistance Program. This expense is to be paid out of General Fund, Project Code 145.
Attachments: (1)
II.F.12. Contract with Compliance Resource Group for services that will include: annual DOT physicals for school bus drivers, pre-employment five panel drug screening, DOT drug screening, post-accident DOT screening, random DOT screening and suspicion screening (breath alcohol as well as a five panel drug screening) and K2/Spice testing for FY 2020-2021. The cost for the Transportation Department, in increments of $20,000.00, is to be paid from Transportation Fund, Project Code 053. The cost for Human Resources is not to exceed $15,000.00 to be paid from General Fund, Project Code 000.
Attachments: (1)
II.F.13. Renewal of OSSBA Employment Services formerly (OPSUCA) Service Agreement for FY21. The cost will be $12,114.00 based on the point in time for the employee count and will be paid from various funds. 
Attachments: (1)
II.F.14. Renewal of the online subscription to MasteryConnect.This is year three of a three year renewable contract with non-appropriation language for our protection in the event that allocations prohibit the purchase. The total cost for the third year of this renewal of the MasteryConnect contract is $32,500.00 for the student subscriptions paid from General Fund, Project Code 000. The third year cost for MasteryConnect web-based professional development for all secondary teachers and administrators is $3,000.00 to be paid from FY 21, Title IIA, Project Code 541.
Attachments: (1)
II.F.15. Renewal of the contract with Waste Management of Oklahoma, Inc. for FY 2020-2021. The contract is for garbage disposal at six school sites located outside the city limits of Del City and Midwest City. The total cost of contract services has increased by $10,178.64 from FY 2019-2020. The total annual contract cost per month will be $2,895.87 for a total annual cost of $34,750.44 to be paid from Building Fund 21 and/or District General Fund 11.
II.F.16. Renewal of contract for Apex Learning coursework online instruction for the 2020-2021 school year in the amount of $37,500.00 to be paid from Fund 11, Project Code 333.
II.F.17. The fourth year renewal of a four year proposal from Jostens to furnish graduation announcements, diploma covers, inserts, caps, gowns, hoods and class rings for FY 2020-2021 for Carl Albert High School, Del City High School, Midwest City High School and Administration. (Project 1612)
Attachments: (1)
II.F.18. Renewal of the contract for the Level Data Google Integration Maintenance offered by Level Data for fiscal year 2020-2021 in the amount of $57,757.77 to be paid from Fund 11, Project Code 044.
Attachments: (1)
II.F.19. Renewal of the contract with BRIDGES Behavioral Health for partial hospitalization, access to day treatment, mental health counseling, outpatient counseling and family counseling services for students for 2020-2021. The terms of the contract state that services will be provided in exchange for housing space in the Del Crest building and other components for educational purposes.
Attachments: (1)
II.F.20. Renewal of Google Services and Tools from Amplified IT for FY 2020-2021. The total cost will be $27,185.80 which will be paid from Fund 11, Project Code 044. 
Attachments: (1)
II.F.21. Renewal of EL Cloud-Database Service from Eduskills, LLC in the amount of $32,450.00 to be paid from Title III, Project Code 572. 
Attachments: (1)
II.F.22. Renewal purchase of three Lexia Reading Core5 Reading Unlimited Licenses with Implementation Success Partnership Renewals and twelve Lexia Core5 Reading Unlimited Licenses with Implementation Success Partnerships for 2020-2021. The total cost for all sites is $178,500.00 with $84,737.51 paid by Title I, Project Code 511, and $93,762.49 paid by RSA, Project Code 367. Lexia Learning Systems, LLC is the sole source vendor for this product.
Attachments: (1)
II.F.23. Renewal purchase of IXL licenses and implementation support for 2020-2021. IXL Learning is the sole source vendor for this product. The total cost for the three sites listed is not to exceed $50,000.00 to be paid by Steed Elementary Title I, Project Code 511; Del City Middle School Title I, Project Code 511; and Midwest City Middle School Title I, Project Code 511.
Attachments: (1)
II.F.24. Oklahoma Copier Solutions for renewal of the RSA WebCRD "Freeflow Pre-Press" Software to be used by the Mid-Del Print Shop for FY 2020-2021. Software automates job submissions to the print shop, enabling various integrative functions, including paper/supply usage tracking. Total fee for software package renewal is $15,000.00 annually. Oklahoma Copier Solutions is a sole source vendor for this software, as the designated Oklahoma dealer for Toshiba Copiers. Expenditure to be paid from District General Fund 11 and/or District Building Fund 21.
II.F.25. Renewal contract for August Calvert to provide school psychological services to the Mid-Del School District for the 2020-2021 school year. The cost for this contract is up to thirty thousand dollars for the entire 2020-2021 school year to be funded by Special Services Flow Through Fund, Project Code 621, Impact Aid Fund, Project Code 592 and General Fund, Project Code 000.
II.F.26. Renewal contract for Vikie Kusek to provide school psychological services to the Mid-Del School District for the 2020-2021 school year. The cost for this contract is up to twenty-five thousand dollars for the entire 2020-2021 school year to be funded by Special Services Flow Through Fund, Project Code 621, Impact Aid Fund, Project Code 592 and/or General Fund, Project Code 000.
II.F.27. Renewal of Workers' Compensation Service Agreement with Chandler Risk Management for FY 2020-2021.
II.G. Vote to approve appointment/designation of the following persons to serve in the capacities stated and perform the duties as provided by law, for the 2020-2021 school year:
1. Dr. Rick Cobb, Superintendent of Mid-Del Schools, to sign contracts, applications state and federal grants and programs including E-Rate, Impact Aid, Title VII and to execute any and all instruments relating to the operation of the Midwest City-Del City Public Schools.
2. Minutes Clerk, Diane Nelson
    Deputy Minutes Clerk, Kandy Perkins
3. School District Treasurer, Kay Medcalf
4. Purchasing Officer, Kay Medcalf
5. Encumbrance Clerk, Katie Bourisaw
6. Central Office Custodian of School Activity Funds, Staci Roy
7. Central Office Counter Signers of School Activity Funds, Kay Medcalf, Donna Carlberg
8. Child Nutrition Custodians and Counter Signers of School Activity Funds,
Shelly Fox, Teri Walker, Kay Medcalf
9. Worker's Compensation Counter Signers,
Dr. Rick Cobb, Kay Medcalf, Susan Byrum
10. Kay Medcalf, Chief Financial Officer, to sign for Fiscal Services as designee to sign credit applications, payroll garnishments, and all other payroll related items that include processing tax forms and death benefits and to sign on Oklahoma County Finance Authority Educational Facilities Lease Revenue Bonds (Midwest City-Del City Public Schools Project) Series 2018 held with BancFirst.
 
II.H. Vote to approve a purchase order to the Oklahoma Employment Security Commission in increments of $20,000.00 to cover expenses associated with unemployment claims from non-certified personnel for the 2020-2021 school year. This expense is to be paid from General Fund, Project Code 000.
Attachments: (1)
II.I. Vote to approve a purchase order to the Oklahoma Employment Security Commission in increments of $20,000.00 to cover expenses associated with unemployment claims from certified personnel for the 2020-2021 school year. This expense is to be paid from General Fund, Project Code 000.
Attachments: (1)
III. Information
III.A. Superintendent's Report - Dr. Cobb
III.B. Oklahoma School Performance Review Process - Dr. Daniel Craig, Office of Educational Quality & Accountability
IV. Vote to approve or not approve Mid-Del Public Schools participation in the Oklahoma School Performance Review Process with the Office of Educational Quality and Accountability, at no cost to the District. - Dr. Cobb
V. Vote to approve or not approve Open Transfer Applications for FY 2020-2021. - Mrs. Newnam
Attachments: (1)
VI. Vote to approve or not approve The Berckemeyer Consulting Group to provide twelve additional days of professional development with 3 days at no charge, for a total of fifteen days of professional development sessions. The total cost of $30,000.00 is to be paid from FY21 Title IIA, Project Code 541 funds. - Dr. Ehrich
Attachments: (1)
VII. Vote to approve or not approve the recommendation to rename Del Crest Middle School. - Dr. Ehrich
VIII. Vote to approve or not approve BOK Financial Securities, Inc. for Financial Advisory Services in connection with primarily general obligation bonds for 2020-2021. - Ms. Medcalf
Attachments: (1)
IX. Vote to approve or not approve the 2020-2021 Budget for the Midwest City-Del City Public School District, I-52, Oklahoma County. - Ms. Medcalf
Attachments: (1)
X. Vote to approve or not approve bids and requests to purchase as follows: - Ms. Medcalf
 
X.A. Purchase of Quaver Music Curriculum for Grades K-5, a comprehensive, customizable and fully digital program for music classrooms, for the 2020-2021 school year. The purchase of Quaver's Beyond Marvelous K-5 General Music Oklahoma Curriculum is $29,400.00 for fifteen elementary sites to be paid from Bond Fund 35. Quaver Music is a sole source vendor.
 
Attachments: (1)
X.B. Quotes on purchase of yearbooks for FY 2020-2021 paid by parents
 
Attachments: (1)
X.C. Quotes on purchase of pictures for FY 2020-2021 paid by parents
Attachments: (1)
X.D. Purchase computer equipment, HP X360 laptops, licenses and setup services from SHI, Inc. for District staff and students in the amount of $412,248.00 to be paid from Bond 35, Project Code 044. (Bid #2004)
Attachments: (1)
X.E. Purchase Chromebooks, carts, licenses and setup services for Google Chromebooks from SHI, Inc. to fulfill the K20 Grant awarded to Midwest City High School. The total price for the bid is $47,552.80 of which $40,000.00 will be paid from the K20 Grant and the remaining $7,552.80 will be paid from Bond 35, Project Code 044. (Bid #2011)
Attachments: (1)
X.F. Purchase 144 Chromebooks, 5 carts and setup services from SHI. This purchase will fulfill the requirements for hardware to support the K20 Grant award to MCHS and will use pricing from Bid #2011. The total price for this purchase is $57,296.36 to be paid by the K20 Grant and Bond 35, Project Code 044.
Attachments: (1)
XI. Vote to approve or not approve the School Spirit Visa Check Card (Debit Card) Program Agreement for FY 2020-2021 with the Oklahoma Educators Credit Union allowing them to issue to their members a check card with the District's logo. In return, OECU agrees to pay 5% of the interchange fee for each qualifying transaction on all cards to the Mid-Del School District. - Ms. Medcalf
Attachments: (1)
XII. Vote to approve or not approve the District Paid Group Life Insurance and Accidental Death & Dismemberment for FY 2020-2021 with Mutual of Omaha through American Fidelity, Inc. - Ms. Medcalf
XIII. Vote to approve or not approve vendors for Child Nutrition Department's food, supplies and services for the 2020-2021 school year and blanket orders exceeding $15,000.00 for Child Nutrition for food, supplies and services to be paid by Child Nutrition Fund 22. - Mrs. Fox
1. Auto-Chlor #2006 (chemicals)                                   $40,000.00 increments
2. Coca-Cola Southwest #2008 (beverages)                  $40,000.00 increments
3. Klement Distribution, Inc. #2007 (ice cream)             $15,000.00 increments
4. Buddy's Produce #2009 (produce)                            $100,000.00 increments
XIV. Vote to approve or not approve renewal contracts for vendors for Child Nutrition Department's food, supplies, milk, bread, pizza and pest control for the 2020-2021 school year and blanket purchase orders exceeding $15,000.00 to be paid by Child Nutrition Fund 22. - Mrs. Fox
1. Cintas (apron & towel)                                                        $50,000.00 increments
2. Costley (Cici's) #1810 (pizza)                                           $100,000.00 increments
3. East Side Jersey Dairy (formerly Dean Foods)  #1808 (milk & juice) $300,000.00 increments
4. Flowers Bakery #1807 (bread)                                            $50,000.00 increments
5. Restaurant Management Co. (Pizza Hut) #1810 (pizza)     $50,000.00 increments
6. Schendel #1809 (pest control)                                             $15,000.00 increments
7. U.S. Foods Prime Vendor (food)                                        $400,000.00 increments
8. U.S. Foods Prime Vendor (non-food)                                 $120,000.00 increments
9. U.S. Foods Prime Vendor (food commodities)                   $200,000.00 increments
10. U.S. Foods  (bread)                                                            $50,000.00 increments
XV. Vote to approve or not approve U.S. Foods as the prime vendor distributor for delivery of commodity processing products listed below for the 2020-2021 school year. - Mrs. Fox
1.  Idahoan Foods, LLC (potato)
2.  Jennie-O Turkey Store (turkey)
3.  JTM Provisions Co. Inc. (beef)
4.  Land-O-Lakes (cheese)
5.  McCain Foods USA (potato)
6.  MCI Foods, Inc. (cheese)
7.  Michael Foods Inc. (eggs)
8.  Red Gold, LLC (tomato)
9.  Schwan's Food Service, Inc. (cheese)
10. Tyson Foods, Inc. (cheese, chicken, beef, pork)
XVI. Vote to approve or not approve to encumber $16,236.35 to pay Commodity Distribution Assessment Fees for USDA donated foods issued for School Year 2020-2021. - Mrs. Fox
XVII. Vote to approve or not approve Digi Security Systems for the procurement of security camera packages to be installed by the Mid-Del Safety & Security Department at various sites. The total cost of project is $89,154.90 to be paid from Bond 35, Lease Revenue 08. Pricing per Avigilon/Education State Contract #R-15442-15 and Statewide Security Contract SW1048D. - Mr. Stephenson
XVIII. Vote to approve or not approve Global Industrial Equipment for emergency procurement of two hundred fifty boxes of N95 Disposable Particulate Respirators (20/box) for use at various sites due to the COVID19 pandemic. The total cost of project is $24,203.99 to be paid from Fund 11, Project Code 202. - Mrs. Harry
XIX. Vote to approve or not approve Classic Paper Supply, Inc. for emergency procurement of one hundred twenty (120) cases of fragrance free hand sanitizer, to be used at various sites due to the COVID19 pandemic. The total cost of the project is $20,712.00 to be paid from Fund 11, Project Code 202. - Mr. Bryan
Attachments: (1)
XX. Vote to approve or not approve Thompson Educational Furnishings for procurement of furniture and equipment to be used in the new Athletic Facility, as part of the "Rose Field Stadium Improvement" project at Midwest City High School. The total cost of equipment is $27,774.00 to be paid from Bond Fund 35, Lease Revenue 08. Unit pricing per Oklahoma Purchasing Contract #R-16000-16. - Mr. Bryan
XXI. Vote to approve or not approve Curbing Solutions and Crutcho Creek Sod Farm for district-wide snow removal services on an as needed basis for FY 2020-2021 and blanket purchase orders in increments of $10,000.00 per vendor. (Bid project #1611) Expenses to be paid from Building Fund 21, Project Code 056. - Mr. Bryan
XXII. Vote to approve or not approve agreement between Mid-Del Public Schools and Kelly Services, Inc. to provide education related services for certified and non-certified site substitutes. The District will be invoiced each week for the services of assigned employees. These services will be paid out of General Fund 11 and Technology Fund 12. - Dr. Perez
Attachments: (1)
XXIII. Vote to approve or not approve revision of the 2020-2021 District calendar. - Dr. Perez
Attachments: (1)
XXIV. Vote to approve or not approve purchase of site licenses for the iObservation Full Package Marzano Protocol plus Library of Video Resources for 24 Mid-Del School sites and the District administrative team for FY 21 at a cost of $43,200.00 to be paid by General Fund, Project Code 000. - Dr. Perez
Attachments: (1)
XXV. Human Resources
XXV.A. Vote to approve or not approve all actions recommended in the Human Resources Reports: - Dr. Perez
  • Certified
  • Non-Certified
  • Child Nutrition
  • Transportation
Attachments: (1)
XXV.B. Vote to approve or not approve recommendation for Head Principal at Del City Middle School. - Dr. Perez
XXVI. Adjourn
This agenda was posted on the Mid-Del Schools website on June 4, 2020, at 10:30 A.M., in accordance with the Open Meeting Law.

The next Regular Board meeting is July 13, 2020.
 

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