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May 11, 2020 at 6:00 PM - Special Virtual Board Meeting

Agenda
I. Opening Exercises:
I.A. Call to Order and roll-call recording of members present and absent
I.B. Flag Salute
II. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
II.A. Approval of the agenda
II.B. Vote to approve Minutes of the following Board meeting:
II.B.1. April 13, 2020, Special Board meeting
Attachments: (1)
II.C. Vote to approve the following items:
II.C.1. Monthly Financial and Investment Report for month ending April 30, 2020:
II.C.1.a. Treasurer’s Report
Attachments: (1)
II.C.1.b. Encumbrances
Attachments: (1)
II.C.1.c. Warrant Register
Attachments: (1)
II.C.1.d. Lease Revenue
Attachments: (1)
II.C.2. School Activity Funds
Attachments: (1)
II.C.2.a. New Account
II.C.2.b. Transfers within Bank
II.D. Vote to approve Blanket Position Salary Reserves 2019-2020.
Attachments: (1)
II.E. Vote to approve the following renewal contracts/agreements for FY 2020-2021:
II.E.1. Renewal of the lease purchase for the fiscal year ending June 30, 2021, as required under the provisions of the Sublease Agreement dated February 1, 2018, by and between the District and the Oklahoma County Finance Authority.
II.E.2. Renewal purchase of a tool, Thrillshare™ and Thrillshare Mobile, which allows schools to update their website, iPhone app, Android app, Facebook, Twitter, send push notifications, and text messages from Apptegy, LLC, a sole source provider. The total cost for the product from Apptegy, LLC, is $20,372.00 to be paid from Fund 11,  Project Code 000.
Attachments: (1)
II.E.3. The second year of a three-year renewal contract with Cintas Corporation for Maintenance Department uniform rental services in FY21. (Unit pricing per U.S. Communities Contract #87469-50716) Pro-rated monthly cost of contract is $2,981.20 (appx), with a total annual cost of $35,774.40 (appx). Expenditure to be paid from the Maintenance Department Fund 11, Project Code 052.
II.E.4. Renewal agreement with Latchkey Child Services, Inc. for the 2020-2021 school year.
Attachments: (1)
II.E.5. Oklahoman Direct for the customized printing, binding, and mailing services needed for the distribution of MDTC's catalog, mailer and advertising for FY21. Purchase orders will be in increments of up to $14,500.00 using Fund 12, Project Codes 032, 067, 433 and 441.
Attachments: (1)
II.E.6. Renewal of software support services with Severin Intermediate Holdings, LLC (aka PowerSchool Group, LLC) for FY 21 in the amount of $79,411.49 to be paid from Fund 11, Project Code 000. Severin Intermediate Holdings, LLC is a sole source vendor for support of this program.
Attachments: (1)
II.E.7. Renew the purchase of STAR Early Literacy, STAR Math and STAR Reading from Renaissance Learning for 2020-2021. STAR assessments are computer adaptive tests designed to give accurate, reliable and valid data quickly so that teachers and administrators can make good decisions about instruction and intervention. The total cost for all sites is $131,631.00 to be paid by RSA, Project Code 367, in the amount of $117,591.00; Del City Middle School, School Improvement, Project Code 515, in the amount of $11,310.00; and Title I Neglected and Delinquent, Project Code 518, in the amount of $2,730.00. Renaissance Learning is the sole source vendor for this product.
Attachments: (1)
II.E.8. First year of a three-year renewable agreement between Mid-Del Schools and FNB Community Bank of Midwest City to continue the teller machine on the southeast corner of the Carl Albert High School field house parking lot.
Attachments: (1)
II.F. Vote to approve the Interlocal Cooperative Agreements for FY 2020-2021 between the Board of Trustees for the Rose State College Technical Area Education District and the Board of Education for the Midwest City-Del City Lewis Eubanks Technology Center, School District I-52.
Attachments: (1)
II.G. Vote to approve Resolution for Schools and Libraries Universal Services (E-Rate) for 2020-21. This resolution authorizes filing of the Form 471 application(s) for funding year 2020-21 and the payment of the applicant’s share upon approval of funding and receipt of services.
Attachments: (1)
III. Superintendent's Report - Dr. Cobb
IV. Vote to approve or not approve agreement between Mid-Del Schools and Summit Partner Services, LLC in the amount of $47,000.00 to be paid by Title II, Project Code 541. - Dr. Cobb
Attachments: (1)
V. Vote to approve or not approve agreement for the Riggs Abney Law Firm to represent the school district in ongoing litigation against the Oklahoma State Department of Education regarding miscalculation of motor vehicle revenue in the state aid formula. District expenses will not exceed $20,663.00, which equals one percent (1%) of the underpaid state aid. - Dr. Cobb
Attachments: (1)
VI. Vote to approve or not approve the appointment of a Board Designee to serve on the Mid-Del Public Schools Foundation Board. - Mr. Porter
VII. Vote to approve  or not approve bids and/or requests to purchase as follows: - Ms. Medcalf
VII.A. Purchase 20 MacBook laptops from Apple, Inc. to be used by Title I Instructional coaches. The total cost is $23,240.00 to be paid by Title I, Part A, Project Code 511.
Attachments: (1)
VII.B. Purchase of learning materials from Lakeshore Learning for summer programs at Epperly Heights Elementary and Midwest City Elementary not to exceed $22,000.00 The total cost of the Lakeshore Learning materials will be paid by Title I, Part A, Project Code 511.
VII.C. Purchase 270 HP Chromebook 11 G8 laptop computers from Trinity3 Technology in the amount of $104,490.00 to be paid by RSA, Project Code 367. These Chromebooks are included in the TIPS Contract #170306.
Attachments: (1)
VII.D. Purchase of 144 Lenovo Laptop computers from Trinity3 Technology to be used during the summer programs at Del City High School, Epperly Heights Elementary and Midwest City Elementary. The total cost of $53,136.00 is to be paid by Title I, Part A, Project Code 511 and Title I, Part A, Neglected Subpart 2, Project Code 518.
Attachments: (1)
VIII. Vote to approve  or not approve an agreement with Mid-Del Schools and Cedar Ridge, a Residential Treatment Facility within Mid-Del boundaries, for educational services to students residing at the facility for FY 2020-2021 and FY 2021-2022. - Mrs. Dunn
IX. Vote to approve or not approve cancellation of all federally funded FY 20 summer conferences and travel due to the COVID-19 pandemic. - Mrs. Dunn
Attachments: (1)
X. Vote to approve or not approve estimated personnel costs of $148,030.22 for the 2020 Summer Food Service Program for the current meal distribution sites of Barnes Elementary, Highland Park Elementary, Midwest City Elementary, Soldier Creek Elementary, Steed Elementary, Tinker Elementary, Del City High School and Midwest City High School. The estimated personnel cost is to be paid from Child Nutrition Fund. - Mrs. Fox
Attachments: (1)
XI. Vote to approve or not approve an increase in adult meal prices by ten cents for both lunch and breakfast meals for the 2020-2021 school year. - Mrs. Fox
Attachments: (1)
XII. Vote to approve or not approve a one-year contract with SeeSaw at a cost of $24,076.25 to be paid out of Bond Fund 35, Project Code 044. SeeSaw is a learning management platform to be used with Pre-K - 3rd grade students during the 2020-2021 school year. - Dr. Haselwood
Attachments: (1)
XIII. Vote to approve or not approve a one-year contract with Canvas at a cost of $73,350.00 to be paid out of Fund 11, Project Code 361, ACE Technology Fund. Canvas is a learning management platform to be used with 4th-12th grade students during the 2020-2021 school year. - Dr. Haselwood
Attachments: (1)
XIV. Vote to approve or not approve purchase of an updated high fidelity simulator and other items using grant funds in the amount of $20,908.00 from Gaumard Scientific, a sole source vendor, to be used in the Mid-Del Technology Center's Practical Nursing Program. Expenses to be paid from Fund 12, Project Code 112. - Mr. Mendenhall
Attachments: (1)
XV. Vote to approve or not approve Thompson Educational Furnishings for procurement of furniture & equipment for use by the Band, Choir, and Drama programs, as part of the "Performing Arts Center" improvement project at Carl Albert High School. Total cost of equipment is $99,524.60. Unit pricing per Oklahoma Purchasing Contract #R-16000-16. Expenditures to be paid from Bond Fund 35, Lease Revenue 08. - Mr. Bryan
Attachments: (1)
XVI. Vote to approve or not approve a Mutual Cooperative Agreement between Mid-Del Public Schools and the Board of County Commissioners of Oklahoma County, for services utilizing County equipment, labor and materials, on an as needed basis during the 2020-2021 fiscal year. Individual agreements for each district requested project shall be presented to the Board prior to any reconstruction, improvements, repairs or maintenance. - Mr. Bryan
Attachments: (1)
XVII. Vote to approve or not approve Oswalt Restaurant Supply for procurement of stadium concessions equipment, including two Reach-In freezers, two Reach-In refrigerators and seven Reach-In Display refrigerators. Equipment to be distributed to Del City High School's Kalsu Field and Midwest City High School's Rose Field. The total cost for the equipment is $46,517.94 to be paid by Bond Fund 35, Lease Revenue 08. Unit pricing per BuyBoard Cooperative Contract #519-16. - Mr. Bryan
Attachments: (1)
XVIII. Human Resources
XVIII.A. Vote to approve or not approve all actions recommended in the Human
Resources Reports: - Dr. Perez
  • Certified
  • Non-Certified
  • Child Nutrition
  • Transportation
Attachments: (1)
XVIII.B. Vote to approve or not approve the continuing contracts of certified staff for FY 2020-2021, pursuant to Title 25, §307(B)(1) of the Oklahoma Statutes.- Dr. Perez
XVIII.C. Vote to approve or not approve the re-employment of non-certified support staff for FY 2020-2021, pursuant to Title 25, §307(B)(1) of the Oklahoma Statutes.- Dr. Perez
XVIII.D. Vote to approve or not approve the re-employment of Site Administrators for FY 2020-2021, pursuant to Title 25, §307(B)(1) of the Oklahoma Statutes.- Dr. Perez
XVIII.E. Vote to approve or not approve the re-employment of Athletic Directors for FY 2020-2021, pursuant to Title 25, §307(B)(1) of the Oklahoma Statutes.- Dr. Perez
XVIII.F. Vote to approve or not approve the re-employment of Central Office Administrators (not including the Superintendent) for FY 2020-2021, pursuant to Title 25, §307(B)(1) of the Oklahoma Statutes.- Dr. Perez
XVIII.G. Vote to approve or not approve recommendation for Executive Director of Secondary Instruction. - Dr. Perez
XVIII.H. Vote to approve or not approve the recommendation for Head Principal at Townsend Elementary. - Dr. Perez
XIX. Proposed Executive Session for the purpose of:
XIX.A. Semi-annual confidential evaluation and terms of employment for Dr. Rick Cobb, Superintendent of Schools, with no resulting vote intended, pursuant to Title 25, §307(B)(1) and (B)(7) of the Oklahoma Statutes.
 
XIX.A.1. Vote to convene or not convene into Executive Session
XIX.A.2. Acknowledge the Board has returned from Executive Session
XIX.A.3. Executive Session Statement of Minutes
XX. Action items to follow Executive Session - Mr. Porter
A. Discussion and possible Board action regarding revision or amendment of contract for Dr. Rick Cobb, Superintendent of Schools.
XXI. Adjourn
This agenda was posted on the Mid-Del Schools website on May 7, 2020, at 11:45 A.M., in accordance with the Open Meeting Law.



 

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