April 1, 2025 at 6:00 PM - Regular Board Meeting

1. Prayer - Clarence Fortney

2. Call to order

3. Introduction of guests

4. Consent Agenda:

4.a. Minutes of March 4, 2025 board meeting.

4.b. Encumbrances for March 2025: Gen 2153-2342, Bldg 271-298; Gen Payroll 50297-50299. Change Orders for March 2025: Gen $332,559.90, Bldg $12,054.11.

4.c. Activity Fund Overview for March 2025.

4.d. Transfer Activity Funds for March 2025.

4.e. Approve Change Order for Purchase Order #267 to Lawton Communications in the sum of -$2.00.

5. Public Comment
This is an open, public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma.  The purpose of this meeting is to conduct the business of the Great Plains Technology Center.  As elected representatives of the voters and patrons of the Center, the members of the Board of Education will be making decisions concerning the operation of the District.  The agenda for Regular Meetings includes an opportunity for the public to address any item appearing on the agenda. Members of the public wishing to speak must sign in with the Clerk of the Board fifteen (15) minutes prior to the convening of the Board meeting.  Statements to the Board by the public are limited to no more than three (3) minutes per speaker.  The Board reserves the right to limit repetitive comments, comments unrelated to the business of the Board, or the total amount of time dedicated to public comment in a single evening.  Board members will not respond to questions or comments during public communications, but the Board President may refer matters of concern to the Superintendent for review and recommendations.

6. Information Only: Brightwell Solar Presentation

7. Administration Team Report - Keith Bridges: Director of Economic Development

8. Treasurer's report - Stacy Pifer

8.a. Discussion and possible board action on the reorganization of officers of the GPTC Board of Education to be effective at the next meeting of the Board.

9. Director of Finance report - Lindsey Billen

9.a. Discussion and possible board action on the application for temporary appropriations for FY26.

9.b. Discussion and possible board action on an updated audit engagement letter for the FY25 audit and FY26 Estimate of Needs.

9.c. Discussion and possible board action on transferring funds from the general fund to the building fund. 

9.d. Discussion and possible board action on an additional payment to Lawton Collision for hail damage repair.

10. Director of Business and Industry Services and Adult Career Development report - Morgan Gould (presented by Lindsey Billen)

10.a. Discussion and possible board action on a Facility Usage Agreement with Cooking for Kids.

11. Director of Information Technology report - Bill Matthey (presented by Lindsey Billen)

11.a. Discussion and possible board action on the purchase of a support subscription including firmware and updates for the network firewalls for Lawton and Frederick campuses. 

11.b. Discussion and possible board action on the purchase of server licensing for campus security cameras.

11.c. Discussion and possible board action on the purchase of 38 computers and 38 monitors.

12. Director of Instruction report - Blake Thomas (presented by Lindsey Billen)

12.a. Discussion and possible board action on the purchase of air conditioning systems for the Heating, Ventilation, and Air Conditioning (HVAC) program.  

12.b. Discussion and possible board action on the purchase of a commercial refrigerator, freezer, filters, and ice machines for the Heating, Ventilation, and Air Conditioning (HVAC) program.

12.c. Discussion and possible board action on the purchase of electrical equipment for the Heating, Ventilation, and Air Conditioning (HVAC) program.

13. Director of Marketing and Communications report - Teresa Abram

14. Executive Director of Instructional Development (Fred) report - Ken McKee

15. Superintendent's report - Clarence Fortney

15.a. Next regular board meeting is May 6, 2025.

16. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25, Sec. 311(A)(9).

17. Proposed executive session to discuss:

18. Vote to convene in executive session

19. Acknowledge board's return to open session

20. Statement of executive session minutes

21. Action Items

21.a. Discussion and possible board action on the resignation of Noel Turzyn, Evening Custodian, effective March 11, 2025.

21.b. Discussion and possible board action on the resignation of Alanna Prater, Accounting and Pre-Engineering Instructor, effective June 6, 2025.

21.c. Discussion and possible board action on renewing contracts for certified personnel for FY26 as listed on Appendix A.

21.d. Discussion and possible board action on the employment of candidate as Attendance Secretary for FY25.

21.e. Discussion and possible board action on the employment of candidate as Director of Instruction for FY25 and FY26.

21.f. Discussion and possible board action on employment of part-time personnel, part-time Adult Career Development and Business and Industry Services personnel for FY25.

22. Vote to adjourn