April 2, 2024 at 6:00 PM - Regular Board Meeting

1. Prayer - Blake Thomas

2. Call to order

3. Introduction of guests

4. Consent Agenda:

4.a. Minutes of March 5, 2024 board meeting.

4.b. Encumbrances for March 2024: Gen 2179-2365, Bldg 278-310; Gen Payroll 50343-50346, Bldg Payroll 50033. Change Orders for March 2024: Gen -$10,813.30, Bldg -$4,310.90.

4.c. Activity Fund Overview for March 2024.

4.d. Transfer activity funds for March 2024.

4.e. Public surplus.

4.f. Approve Purchase Order 2352 to Lawton Communications in the sum of $70.00.

5. Public Comment
This is an open, public meeting held in accordance with the Open Meeting Laws of the State of Oklahoma.  The purpose of this meeting is to conduct the business of the Great Plains Technology Center.  As elected representatives of the voters and patrons of the Center, the members of the Board of Education will be making decisions concerning the operation of the District.  The agenda for Regular Meetings includes an opportunity for the public to address any item appearing on the agenda.  Members of the public wishing to speak must sign in with the Clerk of the Board prior to appearing on the agenda.  Members of the public wishing to speak must sign in with the Clerk of the Board prior to the convening of the Board meeting.  Statements to the Board by the public are limited to no more than 3 minutes per speaker.  The Board reserves the right to limit repetitive comments, comments unrelated to the business of the Board or the total amount of time dedicated to public comment in a single evening.  Board members will not respond to questions or comments during public communications, but the Board President may refer matters of concern to the Superintendent for review and recommendations.

6. Administration Team Report - Clarence Fortney

7. Treasurer's report- Stacy Pifer

7.a. Discussion and possible board action on the reorganization of officers of the GPTC Board of Education to be effective at the next meeting of the Board.

8. Director of Finance report - Lindsey Billen

8.a. Discussion and possible board action on the purchase of Sylogist Ed for financial accounting services, fixed assets, document management, and employee portal services for FY25.

8.b. Discussion and possible board action on the application for temporary appropriations for FY25.

8.c. Discussion and possible board action on creating a new activity fund account. 

8.d. Discussion and possible board action on transferring money from the activity fund Concessions account to the new Merchandise account. 

9. Director of Marketing and Communications Report - Teresa Abram

10. Executive Director of Instructional Development (Fred) report - Ken McKee

11. Director of Human Resources report - Valerie Anderson

11.a. Discussion and possible board action to renew licensing with Frontline Education.

12. Health Science Services and STEM Education report - Bill Matthey

12.a. Discussion and possible board action on the clinical rotation agreement for Surgical Technology students to participate in clinical training at Duncan Regional Hospital.

12.b. Discussion and possible board action on the clinical rotation agreement for Surgical Technology students to participate in clinical training at Jackson County Memorial Hospital.

12.c. Discussion and possible board action on the clinical rotation agreement for our health career students to participate in clinical training at Lawton Post-Acute and Rehabilitation Center. 

13. Director of Instruction - James Bishop

13.a. Discussion and possible board action on purchasing a Virtual Reality Law Enforcement Training Solution.

13.b. Discussion and possible board action to purchase a 3D animation rendering workstation for the 3D Animator program.

14. Instructional Services Director - Brandon Mayer

14.a. Discussion and possible board action on a 2% increase in tuition on full-time programs.

15. Purchasing and Maintenance Director - Justin Neeley

15.a. Discussion and possible board action to purchase a new 10-ton HVAC unit for the Industrial Automation program, Bldg 200.

16. Executive Director of Business & Industry Services and Adult Career Development - Morgan Gould

16.a. Discussion and possible board action on a Clinical Agreement with Emergency Medical Services Authority.

16.b. Discussion and possible board action on a Facility Usage Agreement with Cooking for Kids.

17. Director of Information and Technology report - Lance Alston

17.a. Discussion and possible board action to renew the agreement with OneNet for Internet Services.

17.b. Discussion and possible board action to purchase professional services for VoIP Phone System Configuration and Installation.

17.c. Discussion and possible board action to purchase Mac Studio desktops and accessories for the Graphic Design and Photography Program.

17.d. Discussion and possible board action to purchase laptops for the LPN Program.

17.e. Discussion and possible board action to purchase desktop computers for the health program at the Frederick campus.

18. Deputy Superintendent - Joelle Jolly

18.a. Discussion and possible board action to enter into a Memorandum of Understanding with the Oklahoma Association of Career and Technical Education and the Association for Career and Technical Education for positional memberships for approved employees and the payment of fees.

19. Superintendent's report - Clarence Fortney

19.a. Next regular board meeting is May 7, 2024.

20. New Business: New business refers to any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.  Okla. Stat. tit. 25, Sec. 311(A)(9).

21. Proposed executive session to discuss:

22. Vote to convene in executive session

23. Acknowledge board's return to open session

24. Statement of executive session minutes

25. Action Items

25.a. Discussion and possible board action on the retirement of Gradena Coffey, Pre-Engineering Instructor, effective May 31, 2024.

25.b. Discussion and possible board action on the resignation of Marcia Brown, Pre-Engineering Instructor, effective May 31, 2024.

25.c. Discussion and possible board action on the resignation of Lakisa Igiede, Adult Career Development Secretary, effective April 5, 2024.

25.d. Discussion and possible board action on renewing contracts for certified personnel for FY25 as listed on Appendix A.

25.e. Discussion and possible board action on the employment of candidate as Purchasing Agent for FY24.

25.f. Discussion and possible board action on employment of part-time personnel, part-time ACD and BIS personnel for FY24.

26. Vote to adjourn