June 24, 2024 at 6:00 PM - Regular Session
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A. Call to Order
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A.1. Roll Call
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A.2. Moment of Silence and Invocation
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A.3. Flag Salute
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B. Opportunity for Public Comment
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C. Central Office Reports
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C.1. Regular Report of the Superintendent
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D. Board Reports and Communications
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E. Consent Docket Items: All of the following items will be approved by one vote unless any Board Member desires to have a separate vote on any or all of these items. Motion and vote by Board of Education to approve:
Action(s):
No Action(s) have been added to this Agenda Item.
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E.1. Retirements, Resignations and Transfers
Attachments:
()
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E.2. Minutes of the June 3, 2024, Regular Board Meeting
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E.3. Treasurer's Report
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E.4. Encumbrance Registers for the 2023-2024 FY
GENERAL FUND 11 ENCUMBRANCES 1728-1736 BUILDING FUND 21 ENCUMBRANCES 218-231 INSURANCE FUND 86 ENCUMBRANCES 155-156 |
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E.5. Encumbrance Registers for the 2024-2025 FY
GENERAL FUND 11 ENCUMBRANCES 1-343 BUILDING FUND 21 ENCUMBRANCES 1-117 BUILDING BOND FUND 34 ENCUMBRANCES 1 GIFT FUND 81 ENCUMBRANCES 1-4 INSURANCE RECOVERY FUND 86 ENCUMBRANCE 1-2 |
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E.6. Public Gifts to Shawnee Public School (Policy BB)
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E.7. Transfer funds from the Refunds & Reimbursement account #942 to the General Fund
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E.8. School Activity Fund Transfers for the 23-24 FY
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E.9. 2024-2025 School Activity Fund Sub-Accounts
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E.10. "Certificate of Municipal Order" Tristan Wyatt, School Treasurer
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E.11. District Purchasing Officer for the 2024-2025 FY
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E.12. District Encumbrance Clerk and Minutes Clerk for the 2024-2025 FY
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E.13. School Nutrition Accounts Payable Clerk for 2024-2025 FY
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E.14. Compliance Guidelines for Tax Exempt Bonds in accordance with the U.S. Department of Treasury for FY 25
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E.15. 2024-2025 Travel Reimbursement
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E.16. Resolution to Secure Insurance Coverage with Oklahoma Schools Insurance Group (OSIG)
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E.17. 2024-2025 Oklahoma School Assurance Group (OSAG)
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E.18. Disposal of Surplus School Property
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E.19. Organizations Requesting Sanctioning for the 24-25 SY
a) Sequoyah Parents/Teachers Association b) Shawnee Wrestling Organization c) Shawnee Parents of Theatre Students d Shawnee High School Softball Booster Club e) Shawnee Quarter Back Club f) Shawnee Middle School PTO g) Shawnee Band Boosters Association h) Hole In One Club (Golf) |
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E.20. Out of State/Overnight Trip Request:
a) Shawnee High School Volleyball to OBU Volleyball Camp, July 12 - 14, 2024 at Oklahoma Baptist University in Shawnee OK |
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E.21. Approve the following agreements:
a) TEAM Clinic Management Partners b) Apptegy c) Canvas d) WhyTry e IXL Learning f) Oklahoma Hearing Solutions Audiology Service Contract |
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F. Business Requiring Board Action:
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F.1. Discussion and possible board action regarding a contract with Arvest Bank to utilize Arvest ePayables service
Action(s):
No Action(s) have been added to this Agenda Item.
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F.2. Discussion and possible board action regarding temporary appropriations per our auditor Jenkins and Kemper, CPAs.
Action(s):
No Action(s) have been added to this Agenda Item.
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F.3. Discussion and possible board action regarding the adoption of curriculum for the 24-25 SY:
a) Alpha Plus Educational Systems b) Frogstreet Early Childhood Curriculum c) Big Ideas/Cengage Learning LLC d) Savaas Learning Company
Action(s):
No Action(s) have been added to this Agenda Item.
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F.4. Discussion and possible board action regarding an agreement for Conscious Discipline Professional Development Training
Action(s):
No Action(s) have been added to this Agenda Item.
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F.5. Discussion and possible board action regarding the CCOSA Energy Efficiency Framework Comprehensive Implementation Package Agreement for Fiscal Year 2024-2025
Action(s):
No Action(s) have been added to this Agenda Item.
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F.6. Discussion and possible board action regarding the contract with Hometown Ticketing
Action(s):
No Action(s) have been added to this Agenda Item.
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F.7. Discussion and possible board action regarding Child Nutrition Procurement Plan, subject to approval by District's legal counsel and the Superintendent
Action(s):
No Action(s) have been added to this Agenda Item.
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F.8. Discussion and possible board action regarding Child Nutrition bids for Fiscal Year 24-25 subject to approval by District's legal counsel and the Superintendent
Action(s):
No Action(s) have been added to this Agenda Item.
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F.9. Discussion and possible board action regarding a contract with Shawnee Office Systems
Action(s):
No Action(s) have been added to this Agenda Item.
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F.10. Discussion and possible board action regarding a contract with Richey Champion related to a new Pole Vault Pit
Action(s):
No Action(s) have been added to this Agenda Item.
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F.11. Discussion and possible board action regarding a contract with Ford Audio
Action(s):
No Action(s) have been added to this Agenda Item.
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G. Proposed Executive Session to discuss:
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G.1. The employment of the Certified Personnel, Support Personnel, Athletic Personnel, and review and discuss applicants for the Sequoyah principal position and review and discuss applicants for the Director of Public Relations for Shawnee Public Schools. Oklahoma Statutes, Title 25 § 307 (B)(1) and (7) as listed:
a) Employment of Certified Personnel as presented in Addendum A b) Employment of Support Personnel as presented in Addendum B c) Employment of Athletic Personnel as presented in Addendum C
Attachments:
()
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G.2. The appraisal, purchase or acquisition of property. Oklahoma Statues Title 25 § (B)(2).
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H. Vote to convene or not to convene to Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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I. Acknowledge to return to Open Session
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J. Board President's Statement of Executive Session Minutes.
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K. Discussion and possible action regarding Certified Personnel Addendum A for the 24-25 SY
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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L. Discussion and possible action regarding Support Personnel Addendum B for the 24-25 SY
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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M. Discussion and possible action regarding Athletic Personnel Addendum C for the 24-25 SY
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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N. Discussion and possible vote to approve to hire the successful applicant for the Sequoyah principal position
Action(s):
No Action(s) have been added to this Agenda Item.
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O. Discussion and possible vote to hire the successful applicant for the Director of Public Relations for Shawnee Public Schools
Action(s):
No Action(s) have been added to this Agenda Item.
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P. New Business: New business means any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 O.S. 311(A)(10).
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Q. Adjournment
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