June 3, 2024 at 6:00 PM - Regular Session
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A. Call to Order
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A.1. Roll Call
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A.2. Moment of Silence and Invocation
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A.3. Flag Salute
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B. Opportunity for Public Comment
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C. Central Office Reports
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C.1. Regular Report of the Superintendent
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D. Board Reports and Communications
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E. Consent Docket Items: All of the following items will be approved by one vote unless any Board Member desires to have a separate vote on any or all of these items. Possible action by the Board of Education to approve:
Action(s):
No Action(s) have been added to this Agenda Item.
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E.1. Retirements, Resignations and Transfers
Attachments:
()
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E.2. Minutes of the May 6, 2024, Regular Board Meeting, minutes of the May 14, 2024, reconvened Regular Board Meeting, and minutes of the May 14, 2024, Special Board Meeting
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E.3. Treasurer's Report
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E.4. Encumbrance Registers for 23-24FY
GENERAL FUND 11 ENCUMBRANCES 1711-1727 BUILDING FUND 21 ENCUMBRANCES 210-217 BUILDING BOND 31 FUND 2 BUILDING BOND 32 FUND 1-2 BUILDING BOND 33 FUND 5-6 SINKING FUND 41 ENCUMBRANCES 4-5 INSURANCE FUND 86 ENCUMBRANCES 154 |
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E.5. Encumbrance Change Orders for FY24
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E.6. School Activity Fund Transfers for the 23-24 FY
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E.7. Fundraiser Requests for 24-25 SY
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E.8. Public Gifts to Shawnee Public School (Policy BB)
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E.9. Disposal of Surplus School Property
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E.10. Out of State/Overnight Trip request:
a) Julia Jesseph to School Nutrition Association Annual National Conference, July 13-18, 2024, in Boston MA. b) Julia Jesseph, Nichole Aloway, Brittany Griffin, Brooke Easley, Terrie Ledinski, Janic Lomax, Susan Morrison, Debbie Nagle, Renee' Salazar, and Donna Seebeck to School Nutrition Association Summer Conference, July 29-31, 2024, in Stillwater OK. c) Dr. Aaron Espolt to CCOSA Summer Leadership Conference, June 12-14, 2024, in Oklahoma City, OK d) Dr. Aaron Espolt to 2024 AASA Governing Board Meeting, July 8-11, 2024, in Washington DC |
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E.11. Organizations Requesting Sanctioning for the 24-25 SY
a) SHS Volleyball Booster Club b) Will Rogers PTO c) Shawnee High School Swim Team Booster Club d) Shawnee High School CHOM Booster Club e) Shawnee High School Soccer Booster Club f) Shawnee Early Childhood Center (SECC) PTO g) Shawnee FFA Boster Club h) Shawnee High School Basketball Booster Club i) Shawnee High School Track/XC Booster Club j) Shawnee High School Wolves Baseball Booster Club |
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E.12. Agreements:
a) MOU with Oklahoma State University, Office of Educator Support (Field Clinical Experiences) b) Agreement Extension with ESS South Central, LLC (Substitute Staffing) c) Head Start/Early Head Start Lease Agreement d) 24-25 Cooperative Agreement w/ East Central Oklahom On-Line Consortium e) Special Services Agreement with Central Tribes of the Shawnee Area, Inc. (CTSA Head Start) f) Consultant Contract with Educational Consultant Services (Sharron Bruton) g) Special Services Agreement w/Crossroads Youth and Family Services, Inc. Head Start/Early Head Start (Crossroads HS/EHS) h) 24-25 Speech Therapy Contractual Agreement with Jennifer Gates i) 24-25 Speech Therapy Contractual Agreement Speech Pathology Assistant Services with Brittany Kinnamon j) 24-25 Yearbook Sales Agreement with Lifetouch (Shawnee High School) k) 24-25 Yearbook Sales Agreement with Lifetouch (Shawnee Middle School) l) MOA with Kickapoo Tribe of Oklahoma Behavioral Health Program m) Oklahoma Human Services (OKDHS) for School-Based Family Services Program (SBFSP) - Chandra Allen n) Oklahoma Human Services (OKDHS) for School-Based Family Services Program (SBFSP) - Leslie Yocham o) 24-25 Basic Legal Services Program Agreement with The Center for Education Law p) 24-25 OSSBA Membership Renewal q) 24-25 CCOSA's District Level Program Agreement r) Istation (Learning Management System-Elementary) s) Heggerty (Phonemic Awareness Pre-K-2nd) t) ESGI (Assessment platform Pre-K and Kindergarten) |
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F. Business Requiring Board Action:
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F.1. Discussion and possible board action to approve the purchase of a Child Nutrition Storage Freezer from ThermalRite to be paid from Pottawatomie County Sales Tax Funds.
Action(s):
No Action(s) have been added to this Agenda Item.
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F.2. Discussion and possible board action regarding the contract with the City of Shawnee to utilize School Resource Officers at Shawnee High School and Shawnee Middle School sites.
Action(s):
No Action(s) have been added to this Agenda Item.
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F.3. Discussion and possible board action regarding a roofing contract for Shawnee Early Childhood Center and Shawnee Middle School with Coryell Roofing and Construction, Inc., subject to approval by District's legal counsel and the Superintendent, pending approval of Lease-Purchase Agreement.
Action(s):
No Action(s) have been added to this Agenda Item.
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F.4. Discussion and possible board action regarding the contract with Arbiter Sports for the use of same day electronic payments at all Shawnee School District events.
Action(s):
No Action(s) have been added to this Agenda Item.
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F.5. Discussion and possible board action regarding entering into an Interlocal Cooperative Agreement with Circuit Engineering District No. 4 (CEDC4); political subdivisions organized and existing under the laws of the State of Oklahoma.
Action(s):
No Action(s) have been added to this Agenda Item.
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F.6. Discussion and possible board action regarding the Lease-Purchase Agreement with First United Bank of Shawnee for the financing of the Jim Thorpe Stadium scoreboard, subject to approval by District's legal counsel and the Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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F.7. Discussion and possible board action regarding an agreement with Wynn Construction to be the Construction Manager at Risk for all upcoming bond projects for Shawnee Public Schools, subject to approval by District's legal counsel and the Superintendent.
Action(s):
No Action(s) have been added to this Agenda Item.
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F.8. Discussion and possible board action regarding an agreement with Adira to further secure network services for Shawnee Public Schools through participation in a Homeland Security grant.
Action(s):
No Action(s) have been added to this Agenda Item.
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F.9. Discussion and possible board action regarding Studer Education Consulting Services.
Action(s):
No Action(s) have been added to this Agenda Item.
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G. Proposed Executive Session to discuss:
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G.1. The employment of the Certified Personnel and Support. Oklahoma Statutes, Title 25 § 307 (B)(1) and (7) as listed:
a) Employment of Certified Personnel as presented in Addendum A b) Employment of Support Personnel as presented in Addendum B c) Employment of Adjunct Personnel as presented in Addendum C |
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G.1.a. Vote to convene or not to convene into Executive Session
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H. Acknowledge to return to Open Session
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I. Board President's Statement of Executive Session Minutes.
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J. Discussion and possible action regarding Certified Personnel in Addendum A for the 24-25 SY
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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K. Discussion and possible action regarding Support Personnel in Addendum B for the 24-25 SY
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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L. Discussion and possible action regarding employment of Adjunct Personnel in Addendum C for the 24-25 SY.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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M. New Business: New business means any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 31(A)(9).
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N. Adjournment
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