April 3, 2023 at 6:00 PM - Regular Session

A. Call to Order

A.1. Roll Call

A.2. Moment of Silence and Invocation led by Ben Moore, Senior at JTA

A.3. Flag Salute led by Jason Bauer, Senior at JTA

B. Recognition of SHS Boys Swim Team

C. Recognition of SHS Robotics Team

D. Recognition of SPS Elementary Intramural Champion Basketball Teams

E. Opportunity for Public Comment

F. Central Office Reports

F.1. Regular Report of the Superintendent

G. Board Reports and Communications

H. Consent Docket Items: All of the following items will be approved by one vote unless any Board Member desires to have a separate vote on any or all of these items. Possible action by Board of Education to approve:

H.1. Retirements and Resignations 

H.2. Minutes of the March 6, 2023, Regular Board Meeting 

H.3. Treasurer's Report

H.4. Encumbrance Registers for 2022-2023 FY:
GENERAL FUND 11 ENCUMBRANCES 1683-1792
BUILDING FUND 21 ENCUMBRANCES 237-248
GIFT FUND 81 ENCUMBRANCES 35-35
INSURANCE BOND 86 ENCUMRANCES 5-5
SINKING FUND 41 ENCUMBRANCES 1-1

H.5. School Activity Fund Transfers for the 2022-2023 SY

H.6. Disposal of Surplus School Property

H.7. Out of State Trip request:
a) Kevin Paxson, Justin Rivera, Andrew Eppenbach, Chris Brown, and Landon Lord to the Pryor/Claremore Baseball Tournament in Pryor, OK, from April 12, 2023, to April 15, 2023.
b) Diana Hall and Heather Dunn to the 2023 NAEA Conference in San Antonio, TX, from April 13, 2023, to April 15, 2023.
c) John Stobbe, Luke Brown, and Baily Cotts to Tennis Regionals in TBD from April 30, 2023, to May 1, 2023.
d) John Wiles to the STN Expo Green Summit in Indianapolis, IN, from June 1, 2023, to June 7, 2023.
e) Maurita Salazar, Brittany Bishop, Tiffany Deere, and Susan Morrison to the Annual National School Nutrition Conference in Denver, CO, from July 8, 2023, to July 13, 2023.
f) La Rita Haffey to the National Association of School Nurses Conference in Orlando, FL, from June 29, 2023, to July 3, 2023.
g) Cherity Pennington to the NSPRA 2023 National Seminar in St. Louis, MO, from July 16, 2023, to July 19, 2023.
h) Jessica Burdine to the 2023 CPI Certified Instructors Conference in Indianapolis, IN, from July 23, 2023, to July 26, 2023.

H.8. Agreements for the 2022-2023 SY
a)  Municipal Accounting System (Accounting Internet based program)
b) Department of Rehabilitation/Services (School Work Study)
c) GCN Global Compliance Training (Staff Compliance Training)
d) American Red Cross (Licensed Training Provider Agreement)

I. Business Requiring Board Action:

I.1. Discussion and possible action regarding the 2023-2024 Procurement Plan for Child Nutrition Programs.

I.2. Discussion and possible action regarding the Resolution for Schools and Libraries Universal Services (E-RATE) for 2023-24. This resolution authorizes filing of the Form 471 applications(s) for funding year 2023-24 and the payment of the applicant's share upon approval of funding and receipt of services.

I.3. Board to consider and possible action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $6,600,000 Taxable Building Bonds of this School District; and designating bond counsel for this issuance of bonds.

I.4. Discussion and possible action regarding the approval of the bid for siding and roof for the softball press box and concession stand with Pottawatomie County sales tax funds.

I.5. Discussion and possible action by the Board of Education to approve granting one day of emergency leave for inclement weather taken January 25, 2023,  according to the Master Teacher Contract and Support Negotiated Agreement.  

J. Proposed executive session to discuss: 

J.1. The employment of the Shawnee High School Football Coach.

J.2. The employment hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee. Oklahoma Statutes, Title 25 § 307 (B)(1) and (7) as listed:
a) Employment of Certified Personnel as presented in Addendum A
b) Employment of Support Personnel as presented in Addendum B
c) Employment of Adjunct Personnel as presented in Addendum C
d) Employment of Athletic Personnel as presented in Addendum D
e) Employment of Administrative Personnel as presented in Addendum E
f) Employment of Certified and Support Non-Teacher Personnel as presented in Addendum F

J.3. Possible action regarding to convene or not convene into Executive Session

K. Acknowledge to return to Open Session

L. Board President's Statement of Executive Session Minutes.

M. Possible action regarding the recommendation of the Shawnee High School Football Coach for 23-24 SY.

N. Possible action regarding employment of Certified Personnel in Addendum A for the 23-24 SY.

O. Possible action regarding employment of Support Personnel in Addendum B for the 23-24 SY.

P. Possible action regarding employment of Adjunct Personnel in Addendum C for the 23-24 SY.

Q. Possible action regarding employment of Athletic Personnel in Addendum D for the 22-23 SY.

R. Possible action regarding employment of Administrative Personnel in Addendum E for the 23-24 SY.

S. Possible action regarding employment of Certified and Non-Certified Personnel in Addendum F for the 23-24 SY.

T. New Business: New business means any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 31(A)(9).

U. Adjournment

V. Call to Order

V.1. Roll Call

V.2. Moment of Silence and Invocation

V.3. Flag Salute

W. Opportunity for Public Comment

X. Recognition of

Y. Central Office Reports

Y.1. Regular Report of the Superintendent

Y.2. Central Office Reports

Z. Board Reports and Communications

AA. Consent Docket Items: All of the following items will be approved by one vote unless any Board Member desires to have a separate vote on any or all of these items. Motion and vote by Board of Education to approve:

AA.1. Retirements, Resignations and Transfers

AA.2. Minutes of the ______ Board Meeting

AA.3. Treasurer's Report

AA.4. Encumbrance Registers for 2019-2020 FY

AA.5. Encumbrance Change Orders for the 2019-2020 FY

AA.6. Public Gifts to Shawnee Public School (Policy BB)

AA.7. School Activity Fund Transfers for the 2019-2020 FY

AA.8. Organizations Requesting Sanctioning for the 2019-2020 SY

AA.9. Fundraiser Requests for the 2019-2020 School Year

AA.10. Out of State Trip request

AB. Business Requiring Board Action:

AB.1. Motion and vote to approve or not approve

AC. Motion and vote to go into Executive Session for the purpose of discussing:

AC.1. The appraisal, purchase or acquisition of property Oklahoma Statues Title 25 § (B)(2).

AC.2. Discussing the employment hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee. Oklahoma Statutes, Title 25 § 307 (B)(1) and (7) as listed: 

AC.2.a. Employment of Certified Personnel as presented in Addendum

AC.2.b. Employment of Support Personnel as presented in Addendum 

AD. Acknowledge to return to Open Session

AE. Board President's Statement of Executive Session Minutes.

AF. Consideration and possible action on items considered in executive session including possible vote on property appraisal, purchase or acquisition for school related uses.

AG. Motion and vote to approve or not approve Certified Personnel Addendum A for the 2019-2020 School Year.

AH. Motion and vote to approve or not approve Support Personnel Addendum B for the 2019-2020 School Year.

AI. New Business: New business means any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 31(A)(9).

AJ. Adjournment

AK.  President

AL. First Vice President

AM.  Second Vice President

AN.  Clerk (Minutes Clerk for Executive Session)