June 7, 2021 at 6:00 PM - Regular Session

Agenda
A. Call to Order
A.1. Roll Call
A.2. Moment of Silence and Invocation led by Larry Walker, Board Member
A.3. Flag Salute led by Cherity Pennington, District Communications/Library Coordinator
B. Opportunity for Public Comment
C. Central Office Reports
C.1. Regular Report of the Superintendent
D. Board Reports and Communications
E. Consent Docket Items: All of the following items will be approved by one vote unless any Board Member desires to have a separate vote on any or all of these items. Motion and vote by Board of Education to approve:
Action(s):
Motion was made by Keith Sandlin and seconded by Ian Brown to Approve consent agenda as presented.. Motion carried.
No Action(s) have been added to this Agenda Item.
E.1. Retirements, Resignations and Transfers
E.2. Minutes of the May 3, 2021, Board Meeting and May 14, 2021, Special Meeting
E.3. Treasurer's Report
E.4. Encumbrance Registers for 20-21 FY
E.5. Public Gifts to Shawnee Public School (Policy BB)
E.6. School Activity Fund Transfers for the 20-21 FY
E.7. Fundraiser Requests for the 21-22 SY
E.8. Organizations Requesting Sanctioning for the 21-22 SY
a) Choir Booster Club of Shawnee
b) Shawnee Swim Booster
c) Shawnee FFA Booster Club
d) Shawnee Middle School PTO
e) Will Rogers PTO
f) Sequoyah Parent/Teacher Association
E.9. Approve the following agreements:
a) City of Shawnee Police Service contract (Site Security)
b) Kellogg & Sovereign Consulting, LLC (E-Rate Management Services)
c) GCN Global Compliance Training (Staff Compliance Training)
d) 2021-2022 Cooperative Agreement/Title III Consortium Lead Fiscal Agent Board Approval Form
e) OSSBA Membership
f) OSSBA Policy Subscription Renewal
g) Basic Legal Services Program 2021-2022 Agreement
h) Oklahoma Hearing Solutions (Audiological Services)
i) Central Tribes Shawnee Area, Inc. (CTSA Head Start)
j) Rosenstein, Fist & Ringold (Legal Services)
k) Propio (Interpreting Services)
l) Cooperative Council for Oklahoma School Administration (CCOSA) (District Level Services Program 2021-2022 FY)
m) Istation (Learning Management Agreement Pre-k - 8th)
n) ESGi (Learning Software Pre-K - K)
o) Starfall (Learning Software Pre-K - K)
p) Brain Pop (Learning Software Pre-K - 8th)
q) BSN Sports (Reward Program)
E.10. Resolution to Secure Insurance Coverage with Oklahoma Schools Insurance Group (OSIG) through BancFirst Insurance Services, Inc.
E.11. 2021-2022 Oklahoma School Assurance Group (OSAG)
E.12. The 2021-2022 School Calendar Submitted to the Oklahoma State Department of Education Be Based on 1080 Hours Taught
E.13. Out of State Trip Request:
1) Cherity Pennington (NSPRA Seminar - New Orleans, LA - July 10-14, 2021)
2) Dr. April Grace (2021 National Superintendents Forum - Miami, Fl - July 17-20, 2021)
F. Business Requiring Board Action:
F.1. Motion and vote to approve or not approve the lowest/best bids submitted by Schilt Management Services for the Will Rogers Elementary Renovation.
Action(s):
Motion was made by Keith Sandlin and seconded by Clif Harden to Approve the lowest/best bids submitted by Schilt Management Services for the Will Rogers Elementary Renovation.. Motion carried.
No Action(s) have been added to this Agenda Item.
F.2. Motion and vote to approve or not approve Schilt Management’s Guaranteed Maximum Price (GMP) of $1,296,134.64 for the Will Rogers Elementary Renovation project.
Action(s):
Motion was made by Ian Brown and seconded by Clif Harden to Approve Schilt Management's Guaranteed Maximum Price (GMP) of $1,296,134.64 for the Will Rogers Elementary Renovation project.. Motion carried.
No Action(s) have been added to this Agenda Item.
F.3. Discussion, consideration, motion and vote to approve or not approve Dude Solutions, Software for Operations.
Action(s):
Motion was made by Keith Sandlin and seconded by Ian Brown to Approve agreement with Dude Solutions.. Motion carried.
No Action(s) have been added to this Agenda Item.
G. Proposed Executive Session to Discuss:
G.1. Review of confidential educational records and open transfer requests of students where by disclosure of an additional information could potentially violate FERPA .25 O.S. Section (B(7)
G.2. Consideration and discussion of the possible employment of a candidate for the Principal position at Shawnee Middle School. Oklahoma Statutes, Title 25 § 307 (B)(1)
G.3. Employment hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee. Oklahoma Statutes, Title 25 § 307 (B)(1) as listed:
a) Administrative Personnel as presented in Addendum A
b) Certified Personnel as presented in Addendum B
c) Support Personnel as presented in Addendum C
G.4. Vote to convene or not to convene into Executive Session
Action(s):
Motion was made by Larry Walker and seconded by Keith Sandlin to Convene to Executive Session at 6:13pm.. Motion carried.
No Action(s) have been added to this Agenda Item.
H. Acknowledge to return to Open Session
I. Board President's Statement of Executive Session Minutes.
J. Motion and vote to accept, reject, or modify recommendation of the Superintendent regarding the open transfer requests for students for the 21-22 SY.
Action(s):
Motion was made by Keith Sandlin and seconded by Clif Harden to Approve Open Transfer requests per the Superintendent's recommendation.. Motion carried.
No Action(s) have been added to this Agenda Item.
K. Motion and vote to approve or not approve recommendation for the hiring of Shawnee Middle School Principal for the 21-22 SY.
Action(s):
Motion was made by Larry Walker and seconded by Ian Brown to Approve recommendation of the hiring of Keely Tolin for Shawnee Middle School Principal.. Motion carried.
No Action(s) have been added to this Agenda Item.
L. Motion and vote to approve or not approve Administrative Personnel Addendum A for the 21-22 SY.
Action(s):
Motion was made by Keith Sandlin and seconded by Larry Walker to Approve Administrative Personnel as presented in Addendum A. Motion carried.
No Action(s) have been added to this Agenda Item.
M. Motion and vote to approve or not approve Certified Personnel Addendum B for the 21-22 SY.
Action(s):
Motion was made by Keith Sandlin and seconded by Larry Walker to Approve Certified Personnel as presented in Addendum B. Motion carried.
No Action(s) have been added to this Agenda Item.
N. Motion and vote to approve or not approve Support Personnel Addendum C for the 21-22 SY.
Action(s):
Motion was made by Keith Sandlin and seconded by Larry Walker to Approve Support Personnel as present in Addendum C. Motion carried.
No Action(s) have been added to this Agenda Item.
O. New Business: New business means any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 31(A)(9).
P. Adjournment
Action(s):
Motion was made by April Stobbe to President declared the meeting adjourned at 6:27pm.. Motion Unseconded.
No Action(s) have been added to this Agenda Item.
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