June 17, 2019 at 5:30 PM - Special Session

Agenda
A. Call to Order
A.1. Roll Call
A.2. Moment of Silence and Invocation by John Wiles
A.3. Flag Salute by Nancy Brooks
B. Opportunity for Public Comment
C. Central Office Reports
C.1. Regular Report of the Superintendent
C.2. Central Office Reports
D. Board Reports and Communications
E. Consent Docket Items: All of the following items will be approved by one vote unless any Board Member desires to have a separate vote on any or all of these items. Motion and vote by Board of Education to approve:
Action(s):
Approve All Consent Docket Items as presented. This motion, made by Keith Sandlin and seconded by Bobby Canty, carried.
No Action(s) have been added to this Agenda Item.
E.1. Retirements, Resignations and Transfers
E.2. Minutes of the June 3, 2019, Board Meeting
E.3. Treasurer's Report
E.4. Encumbrance Registers for 2018-2019 FY
E.5. Encumbrance Registers for 2019-2020 FY
E.6. Encumbrance Change Orders for the 2018-2019 FY
E.7. Public Gifts to Shawnee Public Schools (Policy CDC)
E.8. School Activity Fund Transfers for the 2018-2019 FY
E.9. 2019-2020 School Activity Fund Sub-Accounts
E.10. Fundraiser Requests for the 2019-2020 School Year
E.11. Organizations Requesting Sanctioning for the 2019-2020 SY
E.12. Authorization to Secure Insurance Coverage with Oklahoma Schools Insurance Group (OSIG) through BancFirst Insurance Services, Inc.
E.13. "Certificate of Municipal Order"  for Brent Houston, School Treasurer
E.14. District Purchasing Officer for the 2019-2020 FY
E.15. District Encumbrance Clerk and Minutes Clerk for 2019-2020
E.16. School Nutrition Accounts Payable Clerk for 2019-2020
E.17. The 2019-2020 School Calendar Submitted to Oklahoma State Department of Education Be Based on 1080 Hours Taught
E.18. Guidelines for Tax Exempt Bonds in accordance with the U.S. Department of Treasury
E.19. 2019-2020 Travel Reimbursement
E.20. Transfer of the Refunds and Reimbursements Account to the General Fund
E.21. Disposal of School Surplus Property
F. Business Requiring Board Action:
F.1. Discussion, motion and possible action to approve or not approve entry into an agreement with the Cooperative Council for Oklahoma School Administration (CCOSA) to participate in the CCOSA District Level Services Program for the 2019-2020 fiscal year.
Action(s):
Approve agreement with the Cooperative Council for Oklahoma School Administration for the 2019-2020 FY as presented. This motion, made by Keith Sandlin and seconded by April Stobbe, carried.
No Action(s) have been added to this Agenda Item.
F.2. Motion and vote to approve or not approve agreements and/or contracts between Shawnee Public Schools and the following for the 2019-2020 SY.
a) Interlocal Agreement between Shawnee Public School district and Pottawatomie County (County Assistance)
b) Memorandum of Understanding between Ponca City and Shawnee Public School (Litigation)
c) School Bassed Services Agreement (Social Services)
 
Action(s):
Approve agreements and/or contracts for the 2019-2020 SY as presented. This motion, made by April Stobbe and seconded by Keith Sandlin, carried.
No Action(s) have been added to this Agenda Item.
F.3. Motion and vote to approve or not approve the lowest/best bids submitted by Nabholz for Phase III of the Shawnee High School Renovation.
Action(s):
Approve the lowest/best bids submitted by Nabholz for Phase III of the Shawnee High School Renovation. This motion, made by Keith Sandlin and seconded by April Stobbe, carried.
No Action(s) have been added to this Agenda Item.
F.4. Motion and vote to approve or not approve Change Order #7 to Nabholz Guaranteed Maximum Price (GMP) for Shawnee High School 
Action(s):
Approve Change Order #7 to Nabholz Guaranteed Maximum Price (GPM) for Shawnee High School as presented. This motion, made by April Stobbe and seconded by Keith Sandlin, carried.
No Action(s) have been added to this Agenda Item.
G. Motion and vote to go into Executive Session for the purpose of discussing:
G.1. The appraisal, purchase or acquisition of property Oklahoma Statues Title 25 § (B)(2).
G.2. Discussing the employment hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee and discussing any matter where disclosure of information would violate confidentiality requirements of state or federal law. Oklahoma Statutes, Title 25 § 307 (B)(1) and (7) as presented: Addendum A & B

 
H. Acknowledge to return to Open Session 
I. Board President's Statement of Executive Session Minutes.
J. Consideration and possible action on items considered in executive session including possible vote on property appraisal, purchase or acquisition for school related uses.
K. Motion and vote to approve or not approve Certified Personnel Addendum A for the 2018-2019/2019-2020 School Year.
Action(s):
Approve Certified Personnel as presented in Addendum A. This motion, made by Keith Sandlin and seconded by April Stobbe, carried.
No Action(s) have been added to this Agenda Item.
L. Motion and vote to approve or not approve Support Personnel Addendum B for the 2018-2019/2019-2020 School Year.
M. Motion to reconvene the June 17, 2019, Board Meeting over to Jefferson Elementary School, 800 North Louisa, with the understanding at the completion of the tour, the meeting will adjourn.
Action(s):
Move to reconvene at Jefferson Elementary School, 800 N. Louisa, and tour the facilities; thereafter to adjourn. (Time). This motion, made by Keith Sandlin and seconded by Misty Heath, carried.
No Action(s) have been added to this Agenda Item.
N. Adjournment
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