June 3, 2019 at 6:00 PM - Regular Session

Agenda
A. Call to Order
A.1. Roll Call
A.2. Moment of Silence and Invocation by Larry Walker, Board President
A.3. Flag Salute led by Brent Houston, CFO
B. Opportunity for Public Comment
C. Central Office Reports
C.1. Regular Report of the Superintendent
C.2. Central Office Reports
D. Board Reports and Communications
E. Consent Docket Items: All of the following items will be approved by one vote unless any Board Member desires to have a separate vote on any or all of these items. Motion and vote by Board of Education to approve:
Action(s):
approve Consent Docket as presented. This motion, made by Keith Sandlin and seconded by April Stobbe, carried.
No Action(s) have been added to this Agenda Item.
E.1. Retirements, Resignations and Transfers
E.2. Minutes of the May 6, 2019 Board Meeting
E.3. Treasurer's Report
E.4. Encumbrance Registers for 2018-2019 FY
E.5. Encumbrance Change Orders for the 2018-2019 FY
E.6. Public Gifts to Shawnee Public Schools (Policy CDC)
E.7. School Activity Fund Transfers for the 2018-2019 FY
E.8. Fundraiser Requests for the 2019-2020 School Year and 2018-2019 School Year
E.9. Organizations Requesting Sanctioning for the 2019-2020 SY
E.10. Renewal of the Following Agreements:
a) Renewal of Lease Purchase Agreement for the Fiscal Year Ending June 30, 2020 as Required Under Provision of the Lease Purchase Agreement dated June 1, 2018 between Shawnee Public Schools and UMB Bank, Lease Revenue Bond $8,240,000.00.
E.11. Out of State Trip request:
a) Julia Holland, Devin Bilyeu and SHS Volleyball Team to Wichita State Team Camp,       Wichita, Kansas, July 8-11, 2019.
b) Ryan Henigman, Shain Baldwin, Jan Steffen, Jodi Henigman, Hunter Stutzman, and SHS Band to Disney World Performance, in Orlando Florida, March 15 - 20, 2020.
c) Sara Branson, Josh Watson, Kim Watkins, Trevor Taylor to Cross Country Running Retreat in Blanca, Colorado, August 6-10, 2019.
d) Meggan Wilson, April Grace, Jennifer Epperley, Joey Slate, Allyson Cleveland, Teresa Wilkerson, Meagan Barth, Kim Paxson, Keely Tolin, Jackie Noble, Susan Field, Michelle Wallace, Shannon Tiger, Shaun Grange, Kaitly Fasig, Ann Worden, Jill Allen, Dana Boyer, Dianne Dodd, Hillary Grange, to Trauma Informed School Conference in St. Charles, Missouri, June 18-20, 2019.
e) Ann Worden to Structures of Intellect Intermediate and Advanced Workshop Training and I.P.P. Workshop in Springfield and Eugene Oregon, July 15-19, 2019
F. Motion and vote to approve or not approve any or all items removed from the Consent Docket.
Action(s):
approve items as presented. This motion, made by Keith Sandlin and seconded by April Stobbe, carried.
No Action(s) have been added to this Agenda Item.
G. Business Requiring Board Action:
G.1. Motion and vote to approve or not approve the following agreements/contracts;
a) City of Shawnee Police Service contract (Site Security)
b) Oklahoma Hearing Solutions (Audiology Services)
c) Central Oklahoma School Pictures Elementary Photos, (Student Identification)
d) Oklahoma School Pictures (SHS, SMS Photos, Student Identification)
e) Office of Federal Programs Title III, Part A - English Learners (ELL) 2019-2020       Consortium Agreement 
f) Gateway to Prevention (Student Assistance Program)
g) Gateway to Prevention (Employee Assistance Program)
h)  SSM Health Saint Anthony's Hospital (Athletic Trainer)
i) Global Compliance Network (Staff Training)
j) OSSBA (Policy Updates)
k) BSN Sports Reward Program (Sports Uniforms/Equipment)
l) Educational Consultant Services ( Psychological Consultant Services)
m) Jennifer R. Gates, M.S. CCC-SLP ( Speech Therapy)
n) Tiffany Amsler, M.S., CCC- SLP (Speech Therapy)
o) Central Tribes Shawnee Area, Inc. (CTSA Head Start)
p) Pottawatomie County Youth and Family Resources (Hope House)
 
Action(s):
approve contracts as presented. This motion, made by Keith Sandlin and seconded by April Stobbe, carried.
No Action(s) have been added to this Agenda Item.
G.2. Motion and vote to approve or not approve granting one day emergency leave for inclement weather taken May 20, 2019, according to the Master Teacher Contract and Support Negotiated Agreement.
Action(s):
approve Emergency Day as requested. This motion, made by April Stobbe and seconded by Misty Heath, carried.
No Action(s) have been added to this Agenda Item.
H. Motion and vote to go into Executive Session for the purpose of discussing:
Action(s):
go into exec session at 6:27 p.m. This motion, made by April Stobbe and seconded by Keith Sandlin, carried.
No Action(s) have been added to this Agenda Item.
H.1. The appraisal, purchase or acquisition of property Oklahoma Statues Title 25 § (B)(2).
H.2. Review of confidential educational records and open transfer requests of students where by disclosure of any additional information could potentially violate FERPA .25 O.S. Section (B) (7)
H.3. Discussing the employment hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee and discussing any matter where disclosure of information would violate confidentiality requirements of state or federal law. Oklahoma Statutes, Title 25 § 307 (B)(1) and (7). Employment is subject to satisfactory completion of the employment requirements established by the District.
 
H.3.a.  Employment of Certified Employees for the 2018-2019 and 2019-2020 School Year as presented in Addendum A.
H.3.b.  Employment of Support Employees for the 2018-2019 and 2019-2020 School Year as presented in Addendum B.
I. Acknowledge to return to Open Session
J. Board President's Statement of Executive Session Minutes.
K. Consideration and possible action on items considered in executive session including possible vote on property appraisal, purchase or acquisition for school related uses.
L. Motion and vote to accept, reject, or modify recommendation of Superintendent regarding the open transfer requests for students.
Action(s):
Move to approve Superintendent's recommendation with modifications the denial of 157674 and 161156. This motion, made by April Stobbe and seconded by Keith Sandlin, carried.
No Action(s) have been added to this Agenda Item.
M. Motion and vote to approve or not approve Certified Personnel Addendum A for the 2018-2019 and 2019 -2020 School Year.
Action(s):
approve Certified Personnel as presented on Addendum A and approve Support Personnel as presented on Addendum B. This motion, made by Keith Sandlin and seconded by Bobby Canty, carried.
No Action(s) have been added to this Agenda Item.
N. Motion and vote to approve or not approve Support Personnel Addendum B for the 2018-2019 and 2019-2020 School Year.
O. New Business: New business means any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 31(A)(9).
P. Adjournment
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